Registration Policies and Procedures
Policies for Outgoing Students
Participation in Consortium cross registration is limited to degree-seeking juniors, seniors and graduate students. (An occasional exception is that freshman or sophomore students who must meet a foreign language requirement and who select a language not offered at George Mason may be approved by their department chair and dean for cross registration.)
Participating students must be currently enrolled at George Mason University.
Participation is limited to courses that apply to the student's program of study, are not offered at George Mason during that semester, and cannot be scheduled for another semester.
Participation is limited to courses that are approved by the student's department chair and dean.
Approved registration requests MUST be received in the Consortium office no later than two weeks prior to the beginning of the semester/term at George Mason University.
Students may take a maximum of one course per semester/term, with a career maximum of 6 credits for undergraduates (9-12 if foreign language study is approved) and 6 credits for graduate students.
Participation is limited by both course availability and institutional Consortium policies of the visited college or university.
Students dual-enrolled (matriculated) at Mason and another Consortium institution are not eligible to participate in Consortium cross registration with that institution, either outgoing or incoming.
Policies for Incoming Students
Participation is limited to credit-bearing sections in which space is available. Please note the following restrictions/ exclusions:
- Program exclusions/restrictions: School of Law, EMBA (Executive MBA) program, TECM (Technical Management Program). MBA 600-level classes, restricted classes require permission of instructor and prerequisites must be met.
- Instructional format exclusions: Special Institutes, tutorials, study abroad classes, private music instruction, individualized sections, Honors classes and contract courses are specifically excluded for visiting students.
- Timing exclusion/restrictions: Classes for graduating students from other Consortium schools which require early grading not allowed for the School of Management; explicit permission for early grading is required at the time registration for all other Mason schools/colleges.
Participation is limited to students eligible at their home institutions who have met all course prerequisites and to those who process paperwork approved by both the home school and Mason.
A description of the Consortium of Universities of the Washington Metropolitan Area is contained in the University Catalog. This eligibility policy, About the Consortium, Consortium Registration Procedures and Frequently Asked Questions about the Consortium are contained on the Office of the University Registrar website.
Procedures For Mason Students
- Read all policies and rules of the Consortium program. It is your responsibility to understand and abide by all rules and deadlines of this program.
- The Mason Consortium Coordinator is located in the Office of the University Registrar in Student Union I,
Room 2101. Schedules and catalogues of participating universities are now available on the websites of each institution. Frequently, approval authorities wish to see a course description from the appropriate catalogue.
- Pick up the Consortium Registration Form and fill it out completely and accurately. The form consists of three copies. The first copy (white) is for the Office of the University Registrar. The second copy (pink) is for the visited university and the third copy (buff) is for the student to keep and use for identification purposes. Make certain all information given in the appropriate schedule is copied exactly as it appears in the schedule. Each institution differs in its numbering and schedule information.
- It would be helpful if you contact the department offering the course at the institution to determine whether or not the course is open to Consortium students and if there are any prerequisites or special fees. If there are any additional fees, they must be paid to the visited school.
- Obtain the appropriate signatures on the form and return it to the Office of the Consortium Coordinator. It is best to secure the approval of the chair or advisor of your department prior to seeking approval from the dean of your department. Sometimes it is necessary to schedule an appointment with the dean or chairman in order to determine which courses are best suited to your academic needs.
- Approved consortium registration requests must be received in the Consortium office no later than two weeks prior to the beginning of the semester/term. The Consortium coordinator will stamp your form to certify approval of the Consortium Office for your registration. The buff copy of the form is used by the student as an ID card at the visited institution. Show this card to the professor at your first class meeting as you will probably not appear on his first class list. Explain that you are a Consortium student and that this is you registration identification. Keep the card. If you should misplace it, please return to the Consortium office for a new one.
- If the course is canceled or if you wish to drop the course, immediately contact the Mason Consortium Coordinator. Students must follow our adjustment calendar when adding or dropping a course. You must not drop the course in the registration site. All adds and drops have to be processed through the Consortium office. The coordinator will notify the visited institution and make the appropriate changes. Failure to notify the Consortium coordinator could result in a failing grades assigned to our student as well as well as a continuation of tuition charges for the student.
- Grades for Consortium courses are sent to George Mason's Office of the University Registrar by the visited institution. They are recorded on the student's permanent record. These grades will be accepted as resident credit and will be calculated into the George Mason cumulative grade point average. If necessary, grades will be converted to the nearest George Mason equivalent. If you have a grade appeal, it must be directed to the host university. Please do not call the visited university for your grade. Grades will only be given to Office of the University Registrar at George Mason. Incomplete grades are to be governed according to the George Mason schedule and regulations.
- Mason Consortium students pay the George Mason University tuition rate to the Mason Student Accounts Office. Credits taken through the Consortium are counted towards full time/part time status at George Mason University for purposes of financial aid. Any additional fees are to be paid by the student to the visited institution. Assessed fees for books, labs, study materials are the responsibility of the student. At times, the visited institution will forward any extra billing (for labs etc.) to the Consortium office and the bill will be forwarded to the student. It is imperative that these fees are paid in a timely fashion. George Mason students who are also employees are not permitted to use the "employee waiver" for Consortium cross-registration.
- Refunds for Consortium courses follow the Mason refund policy. Students must fill out a Request for Refund form in order to receive a refund.