The creation of new courses and inactivations or modifications of existing courses all require approval through the college/school curriculum committee and either the Undergraduate or Graduate Council.

If you would like to request the course to fulfill a Mason Core requirement, please see the Mason Core page for the appropriate forms and process.

A course approval form must be filled out for the following modifications:

  • Title
  • Credits
  • Grade type
  • Prerequisite
  • Corequisite
  • Schedule Type
  • Repeat Status
  • Restrictions (Major, college, or degree)

Please note:

  • Changes to the course description, notes, or ‘when offered’ portions of an existing course should be submitted during the catalog copy review via your unit catalog author.
  • Changing the subject code or course number requires deletion of the old course and creation of a new course.
  • Course numbers cannot be reused unless they have been inactive for 5 years or more.
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How to process a Course Approval Form

Complete the course approval form and attach a justification for the proposal.  For new courses only, attach a copy of the syllabus as well.  For modified courses, fill out only the sections on the form that are being modified with the NEW information.

  • Action Requested
    • Create NEW: complete all fields on the form. Requested course # must have been either never offered OR inactive for the previous 5 years.
    • Modify: select only the fields requiring modification. For details/limitations regarding each field, see below.
    • Inactivate: remove the course from the university catalog and the class schedule
  • Title: If you are requesting a substantive title change OR if the course content will differ by 75% or more, you must delete the old course and create a new course.
  • Fulfills Mason Core Req?: Indicate if the course already fulfills a Mason Core requirement or if you have submitted a proposal for this course to be approved as fulfilling a Mason Core requirement (forms/process found at the Mason Core page)
  • Credits: If the course has a linked lab or recitation component, please indicate the credits for the lecture and 0 credits for the lab or recitation.
  • Repeat status: If the course is repeatable for credit, you must indicate the total number of credits that a student may take the course.
    • For example: if the course is a fixed 3 credit course and the student is allowed to take it 3 times, indicate 9 in the total number of credits allowed.
  • Grade mode: Indicate whether the course will have standard grading (undergraduate or graduate) or whether it will have one of the alternative grade types (S/NC, IP).  For more detailed information, see Grade Modes.
  • Schedule type: Indicate what type of course this will be by checking one of the boxes. If the course has a linked lab or recitation component, check the additional box “LAB” or “RCT” and indicate in the credits sections the number of credits for the lecture and 0 credits for the lab or recitation.
  • Prerequisite(s) and Corequisite(s): List all the prerequisites and corequisites for the course. Changes to prerequisites made with this form will also be made in the university catalog and to any existing prerequisite hard-coding.
  • Restrictions Enforced by System: Courses can be restricted to specific groups of students in a school/ college, major, or degree. If you place a restriction on a course, the restriction will be placed on all sections currently scheduled and any future sections for which registration has not begun. If the restriction should only be on a specific section of a course, the department scheduling coordinator should send an email to with the type of restriction along with the major, college, or degree code. Codes can be found in the Catalog; definitions and details can be found at the Registration Restrictions page.
  • Equivalencies: check the box that applies. If neither situation is applicable, leave unchecked.
    • YES, course is 100% equivalent to: select if the course has been determined to be equivalent to another course (content, title, level, etc., MUST be exactly the same). If the equivalent course is being offered by another department, approval signatures from the other department’s unit approver must be obtained. The Registrar’s Office reserves the right to deny requests to build equivalencies between courses that do not match 100%.
    • YES, course is being renumbered to/will replace: select if you are inactivating a current number and creating the same course under a new number (content, title, etc. much match 100%).

Submit the form and attachments to your department and/or school and/or unit level curriculum committee according to primary college approval policies.  Then submit to your primary College/School (e.g. COS, CHSS, SPGIA) curriculum committee for approval.

After receiving college/school level approval, please forward the form as follows:

Approval Exceptions

The following modification types do not require the full level of approval:

  • Repeat Status or Max Allowable Repeat Hours: requires department Chair/Director approval only
  • Grade Mode: requires Curriculum Committee/Dean approval
  • Major, college, and degree restrictions: requires department Chair/Director or scheduling coordinator approval only
  • Contact info: no approvals required; request your scheduling coordinator to email the change to