Office of the University Registrar

Forms

The Office of the University Registrar strictly follows University Guidelines for the Honor Code.  Please be aware of this when filling out any of the forms listed below.

Please fill out the appropriate form, obtain all required signatures, and return the form to the Office of the University Registrar in Student Union I, Room 2101. Contact information for the various offices can be found here.

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Form	Notes
4VA Registration Form	Specific information can be found via Patriot Web
Academic Advisor Approval	Must be submitted to your Academic Dean before you may register for classes after returning from suspension.
Advancement to Candidacy	Used for Doctoral students to be advanced to candidacy
Bachelor's/Accelerated Master's Transition	Used with the bachelor's graduation application; Only for those accepted into an accelerated master's program.
Before Leaving Mason	To be used as a checklist if you leave George Mason University.
Certificate Declaration (Undergraduate)	Used by currently enrolled bachelor's degree students who would like to declare an undergraduate certificate.
Change/Declaration of Academic Program (Undergraduate)	Used to change a major or catalog year and to declare a major option (concentration), second major or second degree.
Course Audit	Must be submitted to the Office of the University Registrar by the last day to drop.
Credit Reassignment Request	Used for current Undergraduate Degree seeking students to transfer previous Mason Non-Degree work into their current Undergraduate program.
Credit Overload	Used to request a credit overload. Can be used by Graduate, Undergraduate and Non-Degree students.
Delete Program Request Form (Undergraduate)	Used by currently enrolled bachelor's degree students who would like to delete a program.
Doctoral Dissertation Research	Grace Period for Full-Time Equivalent Status.
Domicile Services	Forms to apply for in-state tuition privileges.
Enrollment and Degree Verification	Official verification of enrollment.
Enrollment & Degree Verification Supplemental Page	Submit to third parties as an attachment to Clearinghouse verifications as needed.
Graduate Assistant Full Time Status Request **No form needed as of Fall 2010**	Graduate students with assistantships of 20 hours per week are considered full‐time when they are registered for at least 6 hours of graduate credit.
Graduate Course for Undergraduate Credit	Must be submitted to the Office of the University Registrar by the last day to add.
Graduate Program Extension Requests	The forms can be used by graduate students who wish to appeal for an extension of their program.
Graduate Student Request for Undergraduate Course Registration	Used by Graduate Students who wish to register an Undergraduate Course. Must be to the Office of the University Registrar by the last day to add.
Graduate Student Request for Waiver of Residency Requirement	For graduate students to request an exception of the residency requirement
Graduation Forms	Forms from the Graduation Office.
Graduation Invitation	For use by international students. Submit as an addendum to enrollment verifications available from Patriot Web or degree verifications available from the National Student Clearinghouse.
Incomplete Extension	Petition for extending the deadline for submission of completed work.
Incomplete Grade Contract	For use when an advanced deadline will apply; when incomplete work will be reviewed by another faculty member, or in other unusual circumstances where special clarity is needed.
Individualized Section	Must be submitted to the Office of the University Registrar by the last day to add.
International Authentication Request	For authentication of university academic documents that will be used abroad.
Master's Non-Course Requirements	Used to report the completion of all Masters Non-Course Requirements.
Master's Thesis Research	Grace Period for Full-Time Equivalent Status.
Minor Declaration (Undergraduate)	Used by currently enrolled bachelor's degree students who would like to declare a minor.
Non-Credit Record Request	Permanent record of Mason-sponsored, non-credit learning activities. May include workshops, seminars, and certificate programs.
Parent's Certification of Dependency
Reduction of Credits	Used by Doctoral, MFA or Masters Degree students in programs of more than 39 credits
Reenrollment Forms Graduate Graduate Non-degree Undergraduate Undergraduate Non-degree	Students must also complete the Application for Virginia In-State Tuition Rates (page two of this form) in order to be considered for in-state tuition rates when re-enrolling. New non-degree studies students must fill out the Non-Degree Studies Application through the Office of Admissions.
Reserve Graduate Credit	Must be submitted to the Office of the University Registrar by the last day to add.
Satisfactory/No credit	Must be submitted to the Office of the University Registrar by the last day to add.
Second Degree Declaration (Undergraduate)	Used by Undergraduates who wish to pursue two concurrent degrees
Selective Withdrawal Request	For Undergraduate, Degree seeking students. (Formerly Elective Withdrawal)
Senior Citizen Tuition Waiver	Senior citizens must first be admitted through the Non-degree Office before they may register. For more detailed information go to the Senior Citizen Tuition Waiver Program page.
Solomon Amendment Request Form	Requests for “student recruiting information” must be made in writing, using military letterhead which clearly identifies the military recruiting branch or office.
Special Registration for Graduation Request
Student Accounts	Forms for tuition refunds and payments from the Office of Student Accounts.
Study Elsewhere (Summer 2013) Study Elsewhere (Effective Fall 2013)	Must be submitted to the Office of the University Registrar prior to the taking of the course at another institution.
Study Elsewhere Removal Request	Submit to the Office of the University Registrar to remove a previously requested Study Elsewhere.
Time Conflict Form	Students requesting to register for a course that results in a time conflict of 15 minutes or less
Transcript Request	Online form used to request a transcript.
Transfer Course Equivalency and Substitution/Waiver Forms	Used for course equivalencies, transfer course re-evaluations, and/or substitutions/waivers of degree requirements.
Transfer of Credit Request (Graduate)	Used for Graduate students to transfer credit from previous institutions attended or from Mason Non-Degree.
Veterans Registration Reporting (VRRF)	The University certifies enrollment to the VA based on the information provided on the reporting form.
Voluntary Resignation from Graduate Academic Program	Students who have been granted a resignation will not be able to register for any courses unless admitted to another degree program or non-degree status in a different program.