Office of the University Registrar

Where Innovation is Tradition.

About Us

Hours of Operation
Monday - Thursday
9:00 am - 5:00 pm

Friday
10:00 am - 5:00 pm

Contact Us

Fairfax

Campus Location
Student Union I
Room 2101

Mailing Address
4400 University Drive
Mail Stop 3D1
Fairfax, VA 22030

Prince William

Campus Location
Occoquan Building
Suite 201

Mailing Address
10900 University Blvd
Mail Stop 4F1
Manassas, VA 20110

Forms

The Office of the University Registrar strictly follows University Guidelines for the Honor Code.  Please be aware of this when filling out any of the forms listed below.

Please fill out the appropriate form, obtain all required signatures, and return the form to the Office of the University Registrar in Student Union I, Room 2101. Contact information for the various offices can be found here.

For PDF's (PDF Icon), the Acrobat Reader is required.

Form
Notes
PDF4VA Registration Form Specific information can be found via Patriot Web
PDFAcademic Advisor Approval Must be submitted to your Academic Dean before you may register for classes after returning from suspension.
PDFAdvancement to Candidacy Used for Doctoral students to be advanced to candidacy
PDFBachelor's/Accelerated Master's Transition Used with the bachelor's graduation application; Only for those accepted into an accelerated master's program.
PDFBefore Leaving Mason To be used as a checklist if you leave George Mason University.
PDFCertificate Declaration (Undergraduate) Used by currently enrolled bachelor's degree students who would like to declare an undergraduate certificate.
PDFChange/Declaration of Academic Program (Undergraduate) Used to change a major or catalog year and to declare a major option (concentration), second major or second degree.
PDFCourse Audit Must be submitted to the Office of the University Registrar by the last day to drop.
PDFCredit Reassignment Request Used for current Undergraduate Degree seeking students to transfer previous Mason Non-Degree work into their current Undergraduate program.
PDFCredit Overload Used to request a credit overload. Can be used by Graduate, Undergraduate and Non-Degree students.
PDFDelete Program Request Form (Undergraduate) Used by currently enrolled bachelor's degree students who would like to delete a program.
PDFDoctoral Dissertation Research Grace Period for Full-Time Equivalent Status.
Domicile Services Forms to apply for in-state tuition privileges.
Enrollment and Degree Verification Official verification of enrollment.
PDFEnrollment & Degree Verification Supplemental Page Submit to third parties as an attachment to Clearinghouse verifications as needed.
PDFGraduate Assistant Full Time Status Request
**No form needed as of Fall 2010**
Graduate students with assistantships of 20 hours per week are considered full‐time when they are registered for at least 6 hours of graduate credit.
PDFGraduate Course for Undergraduate Credit Must be submitted to the Office of the University Registrar by the last day to add.
Graduate Program Extension Requests The forms can be used by graduate students who wish to appeal for an extension of their program.
PDFGraduate Student Request for Undergraduate Course Registration Used by Graduate Students who wish to register an Undergraduate Course. Must be to the Office of the University Registrar by the last day to add.
PDFGraduate Student Request for Waiver of Residency Requirement For graduate students to request an exception of the residency requirement
Graduation Forms Forms from the Graduation Office.
PDFGraduation Invitation For use by international students. Submit as an addendum to enrollment verifications available from Patriot Web or degree verifications available from the National Student Clearinghouse.
PDFIncomplete Extension Petition for extending the deadline for submission of completed work.
PDFIncomplete Grade Contract For use when an advanced deadline will apply; when incomplete work will be reviewed by another faculty member, or in other unusual circumstances where special clarity is needed.
PDFIndividualized Section Must be submitted to the Office of the University Registrar by the last day to add.
PDFInternational Authentication Request For authentication of university academic documents that will be used abroad.
PDFMaster's Non-Course Requirements Used to report the completion of all Masters Non-Course Requirements.
PDFMaster's Thesis Research Grace Period for Full-Time Equivalent Status.
PDFMinor Declaration (Undergraduate) Used by currently enrolled bachelor's degree students who would like to declare a minor.
PDFNon-Credit Record Request Permanent record of Mason-sponsored, non-credit learning activities. May include workshops, seminars, and certificate programs.
PDFParent's Certification of Dependency  
PDFReduction of Credits Used by Doctoral, MFA or Masters Degree students in programs of more than 39 credits

PDFReenrollment Forms

Students must also complete the Application for Virginia In-State Tuition Rates (page two of this form) in order to be considered for in-state tuition rates when re-enrolling.

New non-degree studies students must fill out the Non-Degree Studies Application through the Office of Admissions.

PDFReserve Graduate Credit Must be submitted to the Office of the University Registrar by the last day to add.
PDFSatisfactory/No credit Must be submitted to the Office of the University Registrar by the last day to add.
PDFSecond Degree Declaration (Undergraduate) Used by Undergraduates who wish to pursue two concurrent degrees
PDFSelective Withdrawal Request For Undergraduate, Degree seeking students. (Formerly Elective Withdrawal)
PDFSenior Citizen Tuition Waiver Senior citizens must first be admitted through the Non-degree Office before they may register. For more detailed information go to the Senior Citizen Tuition Waiver Program page.
PDFSolomon Amendment Request Form Requests for “student recruiting information” must be made in writing, using military letterhead which clearly identifies the military recruiting branch or office.
PDFSpecial Registration for Graduation Request  
Student Accounts Forms for tuition refunds and payments from the Office of Student Accounts.

Study Elsewhere (Summer 2013)

Study Elsewhere (Effective Fall 2013)

Must be submitted to the Office of the University Registrar prior to the taking of the course at another institution.
PDFStudy Elsewhere Removal Request Submit to the Office of the University Registrar to remove a previously requested Study Elsewhere.
PDFTime Conflict Form Students requesting to register for a course that results in a time conflict of 15 minutes or less
Transcript Request Online form used to request a transcript.
Transfer Course Equivalency and Substitution/Waiver Forms Used for course equivalencies, transfer course re-evaluations, and/or substitutions/waivers of degree requirements.
PDFTransfer of Credit Request (Graduate) Used for Graduate students to transfer credit from previous institutions attended or from Mason Non-Degree.
Veterans Registration Reporting (VRRF) The University certifies enrollment to the VA based on the information provided on the reporting form.
PDFVoluntary Resignation from Graduate Academic Program Students who have been granted a resignation will not be able to register for any courses unless admitted to another degree program or non-degree status in a different program.