Don’t be surprised later! Read on for more information on the most common graduation questions and how to avoid any stumbling blocks.
We encourage you to monitor your degree status by accessing your unofficial transcript on Patriot Web. When you see the phrase: Degree Awarded followed by your graduation date, that is your indication that you have officially graduated. We post degrees in real-time so please check your transcript often. We will contact you only if there is a problem with your application. Please keep in mind that participation in the May Commencement and Winter Convocation does not guarantee degree conferral.
Undergraduates: Students in a Bachelor’s/Accelerated Master’s program must complete a Bachelor’s/Accelerated Master’s Transition Form. The form must be submitted to the Office of the University Registrar prior to graduation from your undergraduate program.
Graduates: Make sure all courses taken for reserve graduate credit and advanced standing appear on the Graduate level of your Patriot Web transcript. Advanced standing is posted after you enroll in your first semester of graduate work.
The Graduation Department does not offer student advising. If you feel that your degree audit does not reflect your academic record correctly, your Academic Advisor is best equipped to provide you with help. Speak with your advisor right away to resolve the problem.
If you realize you will not complete the requirements of your academic program during the term in which you have applied to graduate, you must withdraw your application to graduate. Submit the Withdraw Graduation Application Form to the Graduation Department. You may fax it to 703-993-4668 or bring it to us personally. You may also send an email to email@example.com with your request to have your graduation application withdrawn. Please be aware that you will not be able to register for classes until you withdraw your application.
You must meet the requirements of both academic programs in order to graduate. You cannot graduate from your minor in a different semester than your major. However, if you do not meet the requirements of your minor but you have fulfilled the requirements of your major, you may drop your minor and still be eligible for degree conferral. To drop your minor, please visit the Registrar’s Office to obtain the necessary paperwork. You do not need departmental approval to drop a minor.
Caps and gowns are available in the spring through the GMU campus bookstore. Please contact the bookstore for more information.
Students can now update their Expected Date of Graduation on Patriot Web. Click on Student Services, then Student Records, then Expected Date of Graduation. Select a graduation term from the drop down menu and click submit. The new expected graduation date will appear on the degree evaluation. THIS DOES NOT SERVE AS YOUR GRADUATION APPLICATION. You must still apply to graduate.
After each conferral date, students are given six weeks to resolve conflicts delaying degree conferral. Eligible circumstances include incomplete or in-progress grades, outstanding study elsewhere grades, graduate transfer of credit to be posted, and dropping an unmet minor. If the issue is resolved by the end of the six-week deadline, your diploma and transcript will still name the official graduation date. Please keep in mind that certain circumstances are not eligible to be resolved during this six-week grace period. Such examples are the thesis and dissertation library deadline, the posting of comprehensive/Foreign Language/Credit by Exam/Oral exam grades, and the submission of scholarly papers.
Graduation Pending simply refers to the decision made collectively by your academic department and the Graduation department that you are eligible to graduate.
Since we cannot officially confer degrees prior to the three conferral dates in an academic calendar year, the Graduation department will place a Graduation Pending status on your record. Please be aware that Graduation Pending is only granted for students who have fully met the requirements of their academic program, including having all final grades posted. Once the date of official graduation arrives, the Graduation department will update your status to Degree Conferred.
If you completed all degree and University requirements within 6 weeks of your date of requested graduation, but your degree was never officially conferred, you may submit a Retroactive Graduation Request. To qualify, there may be no changes or additions to your record since the time of the requested graduation date. You must submit the Retroactive Graduation Request Form to your academic department for preliminary review and approval, then forward the form to the Office of the University Registrar for processing. If an academic action such as a substitution or waiver, or dropping a minor or second degree is required to meet graduation requirements, please contact the Office of the University Registrar for guidance at firstname.lastname@example.org or Contact Us.