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Academic Records

Change of Address

Address changes should be made via Patriot Web under Personal Information.

You can also fax your request to (703) 993-4668. The request must include your name, Gnumber, phone number, new address and signature.

Change of Name

form

Change of Personal Information

Students must provide legal documentation to make a name change.

A change of name requires the following:

  • Original court document recording a marriage or name change
  • Government document (from the USCIS, State Department, etc.)

Students are asked to bring the documentation into the office for processing. We will need a photo I.D. in order to process your request. Name changes can also be made via mail if notarized copies of the required documentation and photo I.D. are enclosed.

Course Syllabi and Descriptions

All course descriptions can be found in the University Catalog Archives.

A list of subject codes and their descriptions can be found at http://registrar.gmu.edu/facultystaff/subject.html.

You must contact the department for copies of course syllabi.

Order a Transcript through Patriot Web

**Please use either Internet Explorer or Mozilla Firefox when ordering transcripts via Patriot Web.**

Current students (or students with a Mason NetID and password) may order transcripts from Patriot Web by following the steps below:

  1. Logon to Patriot Web.
  2. Select Student Services.
  3. Select Student Records.
  4. Select Order Official Transcript.

Your transcript request is securely linked to the Transcripts Plus System hosted by Credentials, Inc. Credentials is the vendor that George Mason University contracts with to provide transcripts through an encrypted, secure service. To use this service, payment must be made by credit or debit card.

Order a Transcript through TranscriptsPlus

Former students and alumni who wish to order a transcript should click on the TranscriptPlus image below:

Transcript Plus

When ordering through TranscriptsPlus, you may be required to provide Credentials with a signed form authorizing release of your academic transcript before your order can be processed. If your order is not eligible for “Automatic Authorization”, the form will be available at the end of the ordering process. Please print and sign the Authorization form. The form must be mailed or faxed to Credentials at 847-716-4280.

To qualify for “Automatic Authorization”, your order should meet the following criteria:

  • The credit card name should match your name on University records.
  • Three of the following – Name, Social Security Number, Date of Birth, GNumber – should match the values in University records.
  • There are no attachments that need to be included with your transcript.

Your order will be processed upon receipt unless you have requested that it be held for degree or grade posting.

Transcript Express Delivery Options

Mason will send your transcript by express delivery if you make that request on your online order and include payment to cover the additional postage fees. The express delivery service is processed via the Online Transcript Order System.

Transcript orders are typically processed in one business day. Express delivery orders received after 2:00pm may not be processed until the next business day.

Next Day Delivery Through Federal Express:

  • Within the Continental United States – Cost is $16.50
  • Alaska and Hawaii – Cost is $19.50
  • International deliveries – Cost is $35.50

All fees are subject to change.

Transcript PDF Transcript Delivery

A PDF transcript is an electronically delivered official George Mason University transcript. It is delivered in Adobe PDF format. The recipient will be emailed instructions on how to download the PDF transcript.

Once downloaded, this PDF transcript should be saved in a secure location as it will become ineligible for downloading at 7:00pm CST on the second business day after the initial download.

Please note:

  1. Not all institutions accept PDF versions of a transcript. Please contact the recipient before requesting PDF delivery.
  2. A printed copy of this transcript is considered an “Un-Official” copy and will display the words “PRINTED COPY” on all pages of the PDF.

Transcript Request for Pick-up

Fairfax Campus Only

Students have the option of picking up their official transcripts at the Office of University Registrar at the Fairfax Campus. These orders must be submitted via Patriot Web or the Transcripts Plus System at least 24 hours before your planned pick-up. Please note that transcripts that are not picked up after 30 days will be destroyed and a new order must be placed.

Students also have the option of ordering upon arrival at the Office of the University Registrar at the Fairfax Campus, however some restrictions apply:

  • The Patriot Web or Transcripts Plus system must still be used (A Self-service Terminal is available)
  • Only 2 transcripts can be requested
  • These requests will not be processed after 4:00 p.m.

Transfer Credit

Undergraduate Students

The Admissions Office posts transfer credit to your record for any courses that you took before becoming a student at Mason.

Graduate Students

Contact your department to request a Transfer of Credit.

Unofficial Transcripts

Unofficial transcripts are available to currently-enrolled and former students at George Mason at no charge, and can be accessed through Patriot Web. To print a copy of your unofficial transcript, follow these steps:

Current Students (or students with a Mason NetID and password) may get their unofficial transcripts by following the steps below:

  • Log on to Patriot Web
  • Select Student Services
  • Select Student Records
  • Select View your Unofficial Transcript
  • Select the Transcript Level and the Transcript Type
  • Select Display MASON Transcript

Former students and alumni who do not have an active NetID and password must fill out the Setting up your Patriot Pass Account form in order to gain access to Patriot Web.

Note: Mason does not provide unofficial transcripts by mail or fax.

What is Directory Information?

George Mason University designates the following as public or “Directory Information.” Such information may be disclosed by the University without the student’s prior consent under the conditions set forth in the Family Educational Rights and Privacy Act of 1974 (FERPA).

Directory Information includes:

  • student name
  • address
  • telephone numbers(s)
  • e-mail address
  • birthdate and place of birth
  • photographs
  • major
  • dates of attendance
  • enrollment status (full-time, part-time)
  • class
  • previous institutions
  • major field of study
  • awards
  • honors (including Dean’s List)
  • degrees conferred including dates
  • past and present participation in officially recognized sports and activities
  • physical factors (height and weight of athletes)

Note: Mason does not disclose non-directory information unless the student has signed a consent form or the disclosure meets a qualified exception under FERPA.

Withholding Disclosure

Currently enrolled students may withhold disclosure of directory information under FERPA.

To withhold disclosure, students must present a photo ID in person at the Office of the University Registrar at Student Union I, Room 2101 and complete the Request to Prevent Disclosure of Directory Information Form. The form may be submitted at any time throughout the year and will immediately affect prospective disclosures. George Mason University assumes that failure on the part of any student to specifically request the withholding of a category of directory information indicates individual approval for disclosure. Former students may not place a new request for nondisclosure of directory information on their education records; however, they may request its removal. For more information, please email registrar@gmu.edu.

The following two categories of directory information may be withheld for current students, upon receipt of the Request to Prevent Disclosure of Directory Information Form.

  1. Telephone Directory* – prevents the listing of student name, address, telephone number, major, and e-mail address in the George Mason University Telephone Directory.
  2. Confidential hold** – prevents the disclosure of all Directory Information including name, address, telephone number(s), e-mail address, date and place of birth, major, dates of attendance, enrollment status (full-time, part-time), class, previous institutions, major field of study, awards, honors (including Dean’s List), degrees conferred including dates, past and present participation in officially recognized sports and activities, and physical factors (height and weight of athletes).

*Requests to withhold your information from the campus directory must be submitted to the Office of the University Registrar by 5:00 pm on Friday of the first week of classes of the fall semester to have information withheld in time for the publication of that academic year’s George Mason University Telephone Directory.

**Students who elect this category must conduct all university business either in person with a photo ID card or from a remote location with an original notarized request. Such students’ names will be published in the commencement program unless the students request exclusion in writing. Students in this category are eligible to use interactive web and other electronic systems, such as Patriot Web, for transactions including registration which are protected by a netID and password.

What is the Solomon Amendment?

Per the Solomon Amendment, institutions of higher education are required to provide “student recruiting information” for all students who are at least seventeen (17) years of age and enrolled for at least one credit hour at their institution to military recruiters. Please note that the Solomon Amendment supersedes FERPA and even if a university has a policy of not releasing “directory information” it must comply with requests for “student recruiting information”.

At Mason Student Recruiting Information includes the following:

  • Name
  • Address (campus residential, permanent)
  • Telephone number (campus residential, permanent)
  • Date of Birth or Age range
  • Major
  • Class Level (Freshman, Sophomore, etc)
  • Degrees awarded

Information released is limited to the current semester or previous semester. If the request is received between semesters, the requestor must specify which semester (i.e. previous or upcoming). Further, any student who has placed a “confidential hold” on their record will be excluded under FERPA.

Procedure for Requesting Student Recruiting Information

All requests for “student recruiting information” must be made in writing, using military letterhead which clearly identifies the military recruiting branch or office. Additionally, all requests must be accompanied by a completed Solomon Amendment Request Form. All requests may be sent by email, fax or postal mail to:

Office of the University Registrar
4400 University Drive, MSN 3D1
Fairfax, VA 22030
Email: registrar@gmu.edu
Fax: 703-993-4668

Subject Codes

This is a list of all subject codes in alphabetical order used at Mason. Not all subject codes are currently active.

This table is maintained for purposes of preserving historical records.

Code Description
ACCT Accounting
ADEC Associate Degree Elect Credit
ADJ Administration of Justice
AFAM African American Studies
AG American Government (1960s)
AIT Applied Information Technology
AMGT Arts Management
AMST American Studies
ANTH Anthropology
APMA Applied Mathematics (UVA)
ARAB Arabic
ARCH Architecture (1960s)
ARCT Architecture (VA Tech)
ARIN Interdisciplinary Arts
ART Art
ARTH Art History
ARTS Art Studio
ASST Asian Studies
ASTR Astronomy
ATEP Athletic Training Educ Program
ATHL Athletics
AVT Art and Visual Technology
BAC Business Analysis Certificate
BAIS BA in Interdisciplinary Study
BAS BA in Applied Science
BASC BA/SIC Program
BDEC Bachelor Degree Elect Credit
BENG Bioengineering
BINF Bioinformatics
BIO Biodefense
BIOD Biodefense
BIOL Biology
BIOS Biosciences
BIS Bachelor Individualized Study
BMED Biomedical Sciences
BMGT Business Management
BUAD Business Administration
BULE Business Legal Studies
CAPP Computer Applications
CART Cartography
CAS Humanities & Social Sciences
CAST Canadian Studies
CDS Computatnl and Data Sciences
CEIE Civil and Infrastructure Engr
CFG Contracting w/Federal Govt
CFRS Computer Forensics
CHEM Chemistry
CHIN Chinese
CHSS College Humanities/Social Sci
CIA Certified Internal Audit Prog
CJSM Criminal Justice Seminar
CL Comparative Literature
CLAS Classics
CLIM Climate Dynamics
CMA Crime Mapping and Analysis
COMC Community College Education
COMM Communication
COMR Commerce (1960s)
CONF Conflict Analysis & Resolution
CONS Conservation Studies
CORE General Education Core Program
CPET Continuing & Prof Educ Topics
CRIM Criminology
CS Computer Science
CSCP Certified Supply Chain Profsnl
CSI Computational Sci& Informatics
CSS Computational Social Science
CTCH College Teaching
CTP Certified Treasury Professionl
CULT Cultural Studies
CVPA College of Visual & Perf Arts
DAED Doctoral Studies in Education
DANC Dance
DBIA Design-Build Institute of Amer
DESC Decision Sciences
DRAM Drama
DRAW Engineering Drawing (1960s)
EC Electronic Commerce
ECE Electrical & Computer Enginrg
ECED Early Childhood Education
ECON Economics
EDAE Alternative Education
EDAL Adult Education
EDAS Administration and Supervision
EDCC Community College Education
EDCD Counseling and Development
EDCE Character Education
EDCI Curriculum and Instruction
EDEP Educational Psychology
EDGC Counseling and Development
EDGO ed2o Online Courses
EDHR Human Resource Development
EDIT Educ Instructional Technology
EDLE Education Leadership
EDRD Reading
EDRS Education Research
EDSE Special Education
EDSP School Psychology
EDUC Education
EDUT Education – UTEEM
EEP Enterprise Engineering &Policy
EFHP Exercise Fitness/Hlth Promotn
EGR Engineering (1960’s)
ELI English Language Institute
EMBA Executive MBA
ENGH English
ENGL English
ENGR Engineering
EOS Earth Observing and Systems
ESS Earth Systems Science
EUST European Studies
EVPP Environ Science and Policy
EVSC Environmental Science
EXCL Exclude from Degree
EXSH Exercise Science and Health
FAVS Film and Video Studies
FM Facilities Management
FNAN Finance
FNCE Finance and Accounting
FREN French
FRLN Foreign Language
FRNA Foreign Affairs (1960s)
FROR dnu fresh or
FRSC Forensic Science
GAME Computer Game Design
GATL Gatlin Online Courses
GCH Global and Community Health
GECA Geographic & Cartographic Sci
GENL General
GEOG Geography
GEOL Geology
GERM German
GGS Geography & Geoinformation Sci
GHS General and Health Sciences
GIS Geographic Information Systems
GLOA Global Affairs
GOVT Government
GREE Greek
GS General Studies (1960’s)
GSOM Graduate School of Management
H English (UVA)
HAP Health Administration & Policy
HCS Health Care Science (GWU)
HEAL Health
HEBR Hebrew
HHS Health and Human Services
HIST History
HNRS Honors Program
HNRT Honors Program (Science/Math)
HRM Human Resource Management
HSCI Health Science
HSEC Homeland Security
HUM Humanities (Transfer)
IB3 Biosciences, Bioinfo, Biotech
IETT Institute/Educ Transformation
IMA Certified Managemnt Accountant
INDV Individualized Study
INFS Information Systems
INFT Information Technology
INTL International Transactions
IREL International Relations (1960)
IRM Information Resource Mgmt
ISA Information SecurityAssurance
IT Information Technology
ITAL Italian
ITRN International Commerce &Policy
JAPA Japanese
JLCP Justice, Law, Crime Policy
JOUR Journalism
KINE Kinesiology
KORE Korean
LABS Lab Science (Transfer)
LAC Language Arts and Culture
LAS Latin American Studies
LATN Latin
LAW Law
LAWQ Law (Quarter Calendar)
LCCS Leadership Comm Cert Series
LCOP Ldrshp Coaching and Org Perf
LIFE Life
LING Linguistics
LINK Linked Courses
LOGS Logistics
LRNG Learning
LS Liberal Studies
LSCI Library Science (CUA)
MAIS MA–Interdisciplinary Studies
MAM Arts Management
MATH Mathematics
MBA MBA–Interdisciplinary
MBI Molecular Bioscience/Informtcs
MBTI Molecular Bioscience/Technolgy
MCCS Mason Ctr Conservation Studies
MDEV Management and Development
MECH Mechanical Engineering (1960s)
MEIS Middle Eastern and Islamic Studies
MEST Middle East Studies
MGMT Management
MIS Management Information Systems
MKTG Marketing
MLSC Military Science
MNPE Masters in New Prof Studies
MNPS Masters in New Prof Studies
MODV Mgmt and Organizational Devel
MPAS MPA Statistics
MSA Models Simulations DoD Acquis
MSBM Bioscience Management
MSEC Mgmt of Secure Info Systems
MSOM Minor in Business
MSU Moscow State University
MTCH Medical Technology
MUSI Music
NAIS Native Amer/Indigenous Studies
NANO Nanotechnology and Nanoscience
NCLC New Century Lrng Communities
NEUR Neuroscience
NSCI Neuroscience (Undergraduate)
NUPE Nursing Professional Education
NURS Nursing
NUTR Nutrition and Food Studies
ODKM Organiztn Dev & Knowledge Mgt
OM Operations Management
ONCR Degree Audit-Regist Use Only
OR Operations Research
ORIE Orientation
PAGE PAGE Program
PDED Profession Devel in Education
PEAR CVPA-OCPE CEU Courses
PEBU SOM-OCPE CEU Courses
PECA ICAR-OCPE CEU Courses
PECS CS-OCPE CEU Courses
PEDU Phys Ed (1960’s)
PEE1 CEHD-OCPE CEU Courses
PEHH Profess Educ Health/Human Svcs
PEKR Krasnow – OCPE CEU Courses
PELA CHSS-OCPE CEU Courses
PENC NCC-OCPE CEU Courses
PEPP SPP-OCPE CEU Courses
PERS Persian
PEVS VSE-OCPE CEU Courses
PHAR Pharmacy (GWU)
PHED Physical Education
PHIL Philosophy
PHYS Physics
PLGL Paralegal Studies
PMC Process Management Certificate
PMP Project Management
POLI Political Science (1960s)
POLS Political Science (1960s)
PORT Portuguese
PPLS Payroll Professional
PRLS Parks, Recreation & Leisure St
PROV Provost
PSCI Physical Sciences
PSTS Psychology Statistics Workshop
PSYC Psychology
PUAD Public Administration
PUAF Public Affairs
PUBP Public Policy
REAL Real Estate Development
RELI Religious Studies
REUD Real Estate & Urban Developmnt
RHBS Rehabilitation Science
RUSS Russian
SEOR Systems Engr/Operations Rsrch
SOAN Soc/Antro Cross-Disciplinary
SOCI Sociology
SOCW Social Work
SOM School of Management
SOSC Social Science (Transfer)
SPAN Spanish
SPCH Speech
SPMT Sport Management
SREG Special Registrations
SRST Sports and Recreation Studies
STAM Study of the Americas
STAT Statistics
STMT Strategic Management
SUSB Sustainability in Exist Bldgs
SWE Software Engineering
SWSE Software Systems Engineering
SYST System Engineering
TAIT VSE Tech Advance
TAMT VSE Tech Advance Med Tech
TAX Taxation
TCOM Telecommunications-TCOM
TECH Computer Network Technology
TECM Technology Management
TELE Telecommunications Policy
THR Theater
TOUR Tourism and Events Management
TURK Turkish
UNIV University Studies
USE Urban Systems Engineering
USST Urban and Suburban Studies
VAG American Government (UVA)
VART Art (UVA)
VBIO Biology (UVA)
VCOM Commerce (UVA)
VDRW Drawing (UVA)
VEGR Engineering (UVA)
VENG English (UVA)
VFRE French (UVA)
VGEO Geology (UVA)
VGER German (UVA)
VGS Geographic Studies (UVA)
VHIS History (UVA)
VIET Vietnamese
VIRL International Relations (UVA)
VIT Visual Information Technology
VME Mechanical Engineering (UVA)
VMSC Miscellaneous (UVA)
VMTH Mathematics (UVA)
VPED PEDU (UVA)
VPHE Physical Education (UVA)
VPHY Physics (UVA)
VPOL Political Science (UVA)
VPSY Psychology (UVA)
VREL Religion (UVA)
VSOC  Sociology (UVA)
WCON Washington Consortium
WKCM Workplace Communications
WMST Women’s Studies
ZREG Special Registration

 

Academic Scheduling

Classroom Advisory Committee

The Classroom Advisory Committee is composed of representatives of all academic areas and campuses of the university and is intended to advise the Space Administration Committee on decisions affecting classrooms in newly constructed or renovated university space. The committee addresses both demand for classrooms and constraints upon supply and is a recognized part of the planning process for all capital and non-capital projects involving classrooms. It is co-chaired by the University Registrar, the Director of Campus Planning, and the Executive Director of the Division of Instructional Technology.

Department
Member
Budget and PlanningDiana Cline
Classroom and Lab Technologies (CALT)Tim Murphy
College of Education and Human Development (CEHD)Ellen Rodgers
College of Health and Human Services (CHHS)Frank Whittington
College of Humanities and Social Sciences (CHSS)Robert Matz
College of Science (COS)Rick Diecchio
College of Visual and Performing Arts (CVPA)Linda Miller
Division of Information Technology (DoIT)Susan Kehoe, Co-Chair
FacilitiesLaura Manno, Co-Chair
Joy Staulcup
Faculty SenateStar Muir
Institutional Research and Reporting (IRR)Kris Smith
Office of the ProvostGuilford, Renate
Office of the University RegistrarBrian Selinsky, Co-Chair
Marylou Holly
Regional CampusesRon Carmichael
School of Conflict Analysis and Resolution (SCAR)Julie Shedd
School of LawRichard Kelsey
School of Business Jim Harvey
School of Policy, Government and International Affairs (SPGIA)Thys Van Schaik
University LifePat Caretta
Volgenau School of Engineering (VSE)Sharon Caraballo

Enforcing Prerequisites during Registration

Patriot Web will not restrict registration to students who meet the prerequisites unless those prereqs are hard-coded to the course.  Hard-coding is not automatic; departments must request this for each individual course.

All changes in hard-coding must be made BEFORE registration begins for the effective term.

Features of Prerequisite Hard-Coding:

A student cannot register for the section if

  • the hard-coded prerequisite is not in the student’s academic history,
    OR
  • the student did not earn the minimum grade required by the prerequisite.

A student can register for the section if the student

  • has the hard-coded prerequisite with the minimum grade in their academic history,
    OR
  • has been awarded transfer credit for the prerequisite,
    OR
  • has the prerequisite in progress.

PLEASE NOTE: If the student later receives a grade below the minimum grade coded for the prerequisite(s), the system will not go back and re-evaluate the registration.  See unit responsibilities below.

 Requirements for Hard-Coding:

  • Prerequisites to be hard-coded MUST match prerequisites as approved via a Course Approval Form
  • Prerequisites must be a specific course or list of courses that must be taken before registering for a course.  Also include transfer equivalents (i.e. IT U103) if applicable and if the prerequisite has been renumbered, include both the new and original course number.  General statements (i.e. 40 credits or permission of instructor) cannot be hard-coded into Banner.
  • A minimum grade (i.e. C or better) is required for each prerequisite. If not indicated, the default grades are C for undergraduate and B- for graduate level. An ‘IN’ grade does not satisfy the prerequisite check.

Unit Responsibilities:

  • Units are responsible for maintaining accurate prerequisites. A signed Course Approval form is required for any prerequisite change.
  • Issuing overrides should be centrally managed when possible.  To override the prerequisite checking error, a registration override code (PQTEST) is required.  Units will need to communicate with faculty to let them know that they are not allowed to use this override code if that process is to be managed by selected staff.
  • The unit is responsible for emailing regsite@gmu.edu with a list of students who need to be dropped from the courses for not receiving minimum required grades.  Instructions for identifying these students via a Banner script may be obtained by emailing requests@gmu.edu.

The Registrar’s Office will not maintain the prerequisite checking feature if a department fails to meet the requirements established for its use.

Classroom Descriptions

In coordination with Classroom and Lab Technologies we have updated our descriptions to clarify room “types” based on technology installed in the classrooms. These codes are effective starting Summer 2010.

For a more detailed description and pictures of a classroom go to 25Live.gmu.edu and type in the building and room in the Locations Search.

Code Description Equipment
GC General Classroom TV with VHS/DVD, Overhead
TC Technology Enhanced Classroom Overhead, Single LCD Projector, Instructor Computer, Laptop Connection, DVD Playback via the Computer (VHS
players available upon request), Auxilary Video Input , Speech Reinforcement in classrooms >50 seats
TDC Technology Enhanced Classroom with Document Camera All technology as listed in a Technology Enhanced Classroom (TC) including: Document Camera instead of
Overhead
TVC Technology Enhanced Classroom with Video Conferencing All technology as listed in a Technology Enhanced Classroom with Document Camera (TDC) including: Instructional
Videoconferencing
TREC Technology Enhanced Classroom with Video Recording All technology as listed in a Technology Enhanced Classroom with Document Camera (TDC) including: Recording to
VHS
TSC Technology Enhanced Classroom with Student Computers All technology as listed in a Technology Enhanced Classroom with Document Camera (TDC) including: One PC
Computer per Student Seat. Each room is preloaded with standard software including GIS software in all
Innovation Hall Classrooms effective Spring, 2009.
TMAC Technology Enhanced Classroom with Mac Student Computers All technology as listed in a Technology Enhanced Classroom with Document Camera (TDC) including: One Mac
Computer per Student Seat
TSCM Technology Enhanced Classroom with Student PC Computers and Multimedia Software All technology as listed in a Technology Enhanced Classroom with Student Computers including the
following software: Photoshop, Dreamweaver, and Flash
TCOL Technology Enhanced Collaborative Classroom 4 Projection Screens, DVD, 4 LCD Projectors, Instructor Computer, Laptop Connections, Auxilary Video Inputs, and
Document Camera

ITU manages and maintains the equipment in these rooms. Please contact Classroom and Lab Technologies to verify exact equipment, functionality or training if you have questions prior to making your scheduling request. If the user needs any software to be loaded on a computer in a technology enhanced classroom, the user must provide the software (accompanied by a valid license agreement proving ownership) at least two weeks prior to use of the room (NO EXCEPTIONS).

Active Learning Technology (ALT) Classroom

Artist Rendering of Exploratory Hall L102

Artist Rendering of Exploratory Hall L102

Exploratory Hall, Room L102

Mason is proud to introduce our new state of the art classroom in Exploratory Hall.

Classes will find an increased emphasis on hands-on team-based activities. This type of classroom has been shown to improve the student learning experience.

 

 

 

The video below shows some of the work our Center for Teaching and Faculty Excellence in the classroom.

Building Codes

Campus Locations

Code
Building
Campus
ABArt and Design BuildingFairfax
AFCAquatic and Fitness CenterFairfax
AQAquia BuildingFairfax
ARL1Hazel HallArlington
ARLFHFounders HallArlington
ARLMETMetropolitan BuildingArlington
ARLTBTruland BuildingArlington
BLBlue Ridge HallFairfax
BUCHANBuchanan HouseFairfax
CCommerce BuildingOff Campus
C2Commerce II BuildingOff Campus
CAROWCarow HallFairfax
CBR4260 Chain Bridge RoadOff Campus
CFACenter for the ArtsFairfax
CHCollege HallFairfax
CITCenter for Innovative Technology (2214 Rock Hill Road, Herndon, VA)Off Campus
DKDavid J. King HallFairfax
DLDemocracy Lane (10340 Democracy Lane, Fairfax, VA)Off Campus
EEast BuildingFairfax
ENGRNguyen Engineering BuildingFairfax
ENTEnterprise HallFairfax
ESNHWREisenhowerFairfax
ESTSHREastern ShoreFairfax
EXPLExploratory Hall (formerly Science and Tech II)Fairfax
FHField HouseFairfax
FIELDAthletic Fields located on the West Campus next to the Field HouseFairfax
FINLEYFinley BuildingFairfax
GLOBALMason Global Center (formerly Mason Inn Hotel)Fairfax
HNOVRHanover HallFairfax
HRHampton RoadsFairfax
HTHarris TheaterFairfax
HUBThe Hub (formerly Student Union II)Fairfax
INInnovation HallFairfax
JCJohnson CenterFairfax
KAKeller Annex (3807 University Drive, Fairfax, VA)Fairfax
KAIIKeller Annex II (10396 Democracy Lane, Fairfax, VA)Fairfax
KBKrasnow BuildingFairfax
KHKrug HallFairfax
LHLecture HallFairfax
LSHLoudoun Signal Hill (21200 Campus Drive
Sterling, VA 20164-8699)
Loudoun
MERTENMerten Hall (formerly University Hall)Fairfax
MHMason HallFairfax
MIHMason Inn Hotel and Conference Center
(renamed to Mason Global Center)
Fairfax
MTBMusic Theater Building (formerly Fine Arts Building)Fairfax
NEMNorth East ModuleFairfax
NETCourse offered through the InternetOff Campus
OCLOff-campus LocationOff Campus
PABde Laski Performing Arts BuildingFairfax
PIEDMTPiedmont HallFairfax
PLANETPlanetary Hall (formerly Science and Tech I)Fairfax
POVPoint of View (Mason Neck, VA)Off Campus
PW-BRHBull Run HallPrince William
PW-DHDiscovery HallPrince William
PW-FCFreedom Aquatic and Fitness CenterPrince William
PW-OBOccoquan BuildingPrince William
RRobinson HallFairfax
RACRecreation Athletic ComplexFairfax
ROGERRoger HallFairfax
RSCHResearch HallFairfax
SNDBGESandbridge HallFairfax
STIScience and Technology Building I (renamed Planetary Hall)Fairfax
STIIScience and Technology Building II (renamed Exploratory Hall)Fairfax
SUBIStudent Union IFairfax
TThompson HallFairfax
UD3950 University DriveOff Campus
UHUniversity Hall (renamed Merten Hall)Fairfax
WWest BuildingFairfax

Registration Restrictions

Courses and/or sections of a course may be restricted to certain groups of students.  There are two options when creating a restriction:

  • INCLUDE selected students within each category
    or
  • EXCLUDE selected students within each category

Student registration may be restricted according to the following categories in any combination:

  • department (i.e. MUSI students only)
  • field of study (any combination of concentration, major, and/or minor)
  • degree (i.e. BFA students only – allows a BFA student of any major to register)
  • program (i.e. allow only students pursuing a BA in English to register.  Note that a program restriction can often block students with a double-major from registering, even if one of their majors matches the program included in the restriction.)
  • college (i.e. VS – Volgenau and BU – School of Business students only)
  • class (i.e. exclude all Freshmen)
  • level (i.e. exclude all non-degree students)

Notes:

Any student who does not meet the set criteria will receive an error message when attempting to register for the course; i.e.: MAJOR RESTRICTION

When viewing restrictions using the Course Modify Form, ‘I’ stands for ‘include’ and ‘E’ stands for ‘exclude.’

Example: Degree Restriction: E, NDU means the course will exclude all non-degree undergraduate students from registering.

Definitions for class and level codes follow.  Codes for the remaining categories above may be found in the University Catalog.

Class Codes

Code
Name
DCPhD Advanced to Candidacy
FRFreshman
GRGraduate
JRJunior
NDNon Degree
SOSophomore
SPSenior Plus
SRSenior

Level Codes

Code
Name
GRGraduate
NDNon-Degree
UGUndergraduate
WCWashington Consortium

Course Syllabi and Descriptions

All course descriptions can be found in the University Catalog Archives.

A list of subject codes and their descriptions can be found at http://registrar.gmu.edu/facultystaff/subject.html.

You must contact the department for copies of course syllabi.

Department Scheduling Coordinators

Subject
Coordinator
Phone
Email
ACCTKristin Bonifer9663kbonifer@gmu.edu
AEBen Elwood3663belwood@gmu.edu
AFAMMika'il Petin4080mpetin@gmu.edu
AITIrene Bruno8541ibruno@gmu.edu
AMGTMaggie Edwards8926medwar20@gmu.edu
ANTHAnna Burcham1440aburcha2@gmu.edu
ARABJen Barnard1230jbarnard@gmu.edu
ARTHSara Duval2092sduval1@gmu.edu
ASTRStephanie Monk5356smonk@gmu.edu
ATEPJulia Alsufy5439jalsufy@gmu.edu
AVTWayne Adams5158radams11@gmu.edu
BENGClaudia Borke4190cborke@gmu.edu
BINFDiane St. Germain4263dstgerma@gmu.edu
BIODJanice Cohen1410jcohen9@gmu.edu
BIOLRebekah Flis1050rflis@gmu.edu
BIOSDiane St. Germain4263dstgerma@gmu.edu
BISJulie Allstrom4556jallstro@gmu.edu
BMGTKristin Bonifer9663kbonifer@gmu.edu
BULEKristin Bonifer9663kbonifer@gmu.edu
CDSStephanie Monk5356smonk@gmu.edu
CEIEKristin Amaya1675kfairch1@gmu.edu
CFRSRobert Osgood5443rosgood@gmu.edu
CHEMGerald Weatherspoon1456grobert1@gmu.edu
CHINJen Barnard1230jbarnard@gmu.edu
CHSSJill Bowen8721jbowen4@gmu.edu
CLIMBarry Klingerklinger@cola.iges.org
COMMLance Schmeidler1090comsched@gmu.edu
CONF (Graduate)Jay Moon4453jmoon6@gmu.edu
CONF (Undergraduate)Barbara Breckenridge9803bbrecken@gmu.edu
CONSMiranda Mosley540-635-0062mosleym@si.edu
CRIMLisa Newmark8307lnewmark@gmu.edu
CSMichele Pieper9483mpieper@gmu.edu
CSIStephanie Monk5356smonk@gmu.edu
CSSKaren Underwood9298kunderwo@gmu.edu
CTCHKatie Richards2310kbredhol@gmu.edu
CULTJonathan Aponte2851japonte@gmu.edu
CVPAAlice Watts1321awatts@gmu.edu
CYSEPeggy Brouse1502pbrouse@gmu.edu
DAENRobert Osgood5443rosgood@gmu.edu
DANCKim Harris1114kharrism@gmu.edu
EAPNicole Sealey4711nsealey@gmu.edu
ECEPelin (Aksoy)Kurtay8901paksoy@gmu.edu
ECEDJulia Alsufy5439jalsufy@gmu.edu
ECONPhil Wiest1131pwiest@gmu.edu
EDATJulia Alsufy5439jalsufy@gmu.edu
EDCDJulia Alsufy5439jalsufy@gmu.edu
EDCIJulia Alsufy5439jalsufy@gmu.edu
EDEPJulia Alsufy5439jalsufy@gmu.edu
EDITJulia Alsufy5439jalsufy@gmu.edu
EDLEJulia Alsufy5439jalsufy@gmu.edu
EDPDJulia Alsufy5439jalsufy@gmu.edu
EDRDJulia Alsufy5439jalsufy@gmu.edu
EDRSJulia Alsufy5439jalsufy@gmu.edu
EDSEJulia Alsufy5439jalsufy@gmu.edu
EDUCJulia Alsufy5439jalsufy@gmu.edu
EFHPJulia Alsufy5439jalsufy@gmu.edu
EMBAKristin Bonifer9663kbonifer@gmu.edu
ENGHPaul Rogers5176progers2@gmu.edu
ENGRPelin (Aksoy)Kurtay8901paksoy@gmu.edu
EVPPSusan Cheselka1043scheselk@gmu.edu
FAVSJohn Kowalski5158jkowals5@gmu.edu
FNANKristin Bonifer9663kbonifer@gmu.edu
FRENJen Barnard1230jbarnard@gmu.edu
FRLNJen Barnard1230jbarnard@gmu.edu
FRSCRebekah Flis1050rflis@gmu.edu
GAMEMary Bean5734mbean3@gmu.edu
GCHAmanda Baer2108abaer4@gmu.edu
GEOLRichard Diecchio1208rdiecchi@gmu.edu
GERMJen Barnard1230jbarnard@gmu.edu
GGSDebbie Hutton1985dhutton@gmu.edu
GLOAErin McSherry5056emcsherr@gmu.edu
GLOASharon Flutsch9185sflutsc2@gmu.edu
GOVTJanice Cohen1410jcohen9@gmu.edu
GSOMKristin Bonifer9663kbonifer@gmu.edu
HDFSJulia Alsufy5439jalsufy@gmu.edu
HEALJulia Alsufy5439jalsufy@gmu.edu
HEBRJen Barnard1230jbarnard@gmu.edu
HHSAmanda Baer2108abaer4@gmu.edu
HISTSara Duval2092sduval1@gmu.edu
HNRSHeather Anderson1108handers4@gmu.edu
HNRTHeather Anderson1108handers4@gmu.edu
INFSMichele Pieper9483mpieper@gmu.edu
ISAMichele Pieper9483mpieper@gmu.edu
ITALJen Barnard1230jbarnard@gmu.edu
ITRNBeth Eck8225eeck@gmu.edu
JAPAJen Barnard1230jbarnard@gmu.edu
KINEJulia Alsufy5439jalsufy@gmu.edu
KOREJen Barnard1230jbarnard@gmu.edu
LASSara Duval2092sduval1@gmu.edu
LATNJen Barnard1230jbarnard@gmu.edu
LINGAlok Yadav2773ayadav@gmu.edu
MAISLisa Struckmeyer8762mais@gmu.edu
MATHDavid Singman1476dsingman@gmu.edu
MEOscar Barton4160obarton2@gmu.edu
MLSCAmanda Maben9020amaben@gmu.edu
MSECKristin Bonifer9663kbonifer@gmu.edu
MSOMKristin Bonifer9663kbonifer@gmu.edu
MUSITom Owens1236towens1@gmu.edu
NAISAlok Yadav2773ayadav@gmu.edu
NCLCKelly Dunne1454kdunne@gmu.edu
NEURKim Blackwell4381avrama@gmu.edu
NEURMike Hurley4562mhurley2@gmu.edu
NURSAmanda Baer2108abaer4@gmu.edu
NUTRAmanda Baer2108abaer4@gmu.edu
ODKMBeth Eck8225eeck@gmu.edu
OMKristin Bonifer9663kbonifer@gmu.edu
ORJosefine Wiecks1785jwiecks@gmu.edu
PERSJen Barnard1230jbarnard@gmu.edu
PHEDJulia Alsufy5439jalsufy@gmu.edu
PHILTed Kinnaman4328tkinnama@gmu.edu
PHYSStephanie Monk5356smonk@gmu.edu
PORTJen Barnard1230jbarnard@gmu.edu
PRLSJulia Alsufy5439jalsufy@gmu.edu
PROVNicole Sealey4711nsealey@gmu.edu
PSYCMike Hurley4562mhurley2@gmu.edu
PUADJanice Cohen1410jcohen9@gmu.edu
PUBPBeth Eck8225eeck@gmu.edu
REALKristin Bonifer9663kbonifer@gmu.edu
RELIJennifer Kopac Cho1290jkopac@gmu.edu
RHBSJulia Alsufy5439jalsufy@gmu.edu
RUSSJen Barnard1230jbarnard@gmu.edu
SOCIAnna Burcham1440aburcha2@gmu.edu
SOCWAmanda Baer2108abaer4@gmu.edu
SOMKristin Bonifer9663kbonifer@gmu.edu
SPANJen Barnard1230jbarnard@gmu.edu
SPMTJulia Alsufy5439jalsufy@gmu.edu
SRSTJulia Alsufy5439jalsufy@gmu.edu
STATElizabeth Quigley9107equigley@gmu.edu
SWEMichele Pieper9483mpieper@gmu.edu
SYSTJosefine Wiecks1785jwiecks@gmu.edu
TCOMBernd-Peter Paris1559pparis@gmu.edu
TECMKristin Bonifer9663kbonifer@gmu.edu
THRKen Elston4196kelston@gmu.edu
TOURJulia Alsufy5439jalsufy@gmu.edu
TURKJen Barnard1230jbarnard@gmu.edu
UNIVDenise Napoliello2171dnapolie@gmu.edu
UNIVJackie Nash3223jhilldru@gmu.edu
WMSTLatashia Harris2896lharri21@gmu.edu

Days of the Week Codes

M Monday
T Tuesday
W Wednesday
R Thursday
F Friday
S Saturday
U Sunday

 

Common Time Block Combinations

MWF Monday, Wednesday, Friday
MW Monday, Wednesday
TR Tuesday, Thursday

Subject Codes

This is a list of all subject codes in alphabetical order used at Mason. Not all subject codes are currently active.

This table is maintained for purposes of preserving historical records.

Code Description
ACCT Accounting
ADEC Associate Degree Elect Credit
ADJ Administration of Justice
AFAM African American Studies
AG American Government (1960s)
AIT Applied Information Technology
AMGT Arts Management
AMST American Studies
ANTH Anthropology
APMA Applied Mathematics (UVA)
ARAB Arabic
ARCH Architecture (1960s)
ARCT Architecture (VA Tech)
ARIN Interdisciplinary Arts
ART Art
ARTH Art History
ARTS Art Studio
ASST Asian Studies
ASTR Astronomy
ATEP Athletic Training Educ Program
ATHL Athletics
AVT Art and Visual Technology
BAC Business Analysis Certificate
BAIS BA in Interdisciplinary Study
BAS BA in Applied Science
BASC BA/SIC Program
BDEC Bachelor Degree Elect Credit
BENG Bioengineering
BINF Bioinformatics
BIO Biodefense
BIOD Biodefense
BIOL Biology
BIOS Biosciences
BIS Bachelor Individualized Study
BMED Biomedical Sciences
BMGT Business Management
BUAD Business Administration
BULE Business Legal Studies
CAPP Computer Applications
CART Cartography
CAS Humanities & Social Sciences
CAST Canadian Studies
CDS Computatnl and Data Sciences
CEIE Civil and Infrastructure Engr
CFG Contracting w/Federal Govt
CFRS Computer Forensics
CHEM Chemistry
CHIN Chinese
CHSS College Humanities/Social Sci
CIA Certified Internal Audit Prog
CJSM Criminal Justice Seminar
CL Comparative Literature
CLAS Classics
CLIM Climate Dynamics
CMA Crime Mapping and Analysis
COMC Community College Education
COMM Communication
COMR Commerce (1960s)
CONF Conflict Analysis & Resolution
CONS Conservation Studies
CORE General Education Core Program
CPET Continuing & Prof Educ Topics
CRIM Criminology
CS Computer Science
CSCP Certified Supply Chain Profsnl
CSI Computational Sci& Informatics
CSS Computational Social Science
CTCH College Teaching
CTP Certified Treasury Professionl
CULT Cultural Studies
CVPA College of Visual & Perf Arts
DAED Doctoral Studies in Education
DANC Dance
DBIA Design-Build Institute of Amer
DESC Decision Sciences
DRAM Drama
DRAW Engineering Drawing (1960s)
EC Electronic Commerce
ECE Electrical & Computer Enginrg
ECED Early Childhood Education
ECON Economics
EDAE Alternative Education
EDAL Adult Education
EDAS Administration and Supervision
EDCC Community College Education
EDCD Counseling and Development
EDCE Character Education
EDCI Curriculum and Instruction
EDEP Educational Psychology
EDGC Counseling and Development
EDGO ed2o Online Courses
EDHR Human Resource Development
EDIT Educ Instructional Technology
EDLE Education Leadership
EDRD Reading
EDRS Education Research
EDSE Special Education
EDSP School Psychology
EDUC Education
EDUT Education – UTEEM
EEP Enterprise Engineering &Policy
EFHP Exercise Fitness/Hlth Promotn
EGR Engineering (1960’s)
ELI English Language Institute
EMBA Executive MBA
ENGH English
ENGL English
ENGR Engineering
EOS Earth Observing and Systems
ESS Earth Systems Science
EUST European Studies
EVPP Environ Science and Policy
EVSC Environmental Science
EXCL Exclude from Degree
EXSH Exercise Science and Health
FAVS Film and Video Studies
FM Facilities Management
FNAN Finance
FNCE Finance and Accounting
FREN French
FRLN Foreign Language
FRNA Foreign Affairs (1960s)
FROR dnu fresh or
FRSC Forensic Science
GAME Computer Game Design
GATL Gatlin Online Courses
GCH Global and Community Health
GECA Geographic & Cartographic Sci
GENL General
GEOG Geography
GEOL Geology
GERM German
GGS Geography & Geoinformation Sci
GHS General and Health Sciences
GIS Geographic Information Systems
GLOA Global Affairs
GOVT Government
GREE Greek
GS General Studies (1960’s)
GSOM Graduate School of Management
H English (UVA)
HAP Health Administration & Policy
HCS Health Care Science (GWU)
HEAL Health
HEBR Hebrew
HHS Health and Human Services
HIST History
HNRS Honors Program
HNRT Honors Program (Science/Math)
HRM Human Resource Management
HSCI Health Science
HSEC Homeland Security
HUM Humanities (Transfer)
IB3 Biosciences, Bioinfo, Biotech
IETT Institute/Educ Transformation
IMA Certified Managemnt Accountant
INDV Individualized Study
INFS Information Systems
INFT Information Technology
INTL International Transactions
IREL International Relations (1960)
IRM Information Resource Mgmt
ISA Information SecurityAssurance
IT Information Technology
ITAL Italian
ITRN International Commerce &Policy
JAPA Japanese
JLCP Justice, Law, Crime Policy
JOUR Journalism
KINE Kinesiology
KORE Korean
LABS Lab Science (Transfer)
LAC Language Arts and Culture
LAS Latin American Studies
LATN Latin
LAW Law
LAWQ Law (Quarter Calendar)
LCCS Leadership Comm Cert Series
LCOP Ldrshp Coaching and Org Perf
LIFE Life
LING Linguistics
LINK Linked Courses
LOGS Logistics
LRNG Learning
LS Liberal Studies
LSCI Library Science (CUA)
MAIS MA–Interdisciplinary Studies
MAM Arts Management
MATH Mathematics
MBA MBA–Interdisciplinary
MBI Molecular Bioscience/Informtcs
MBTI Molecular Bioscience/Technolgy
MCCS Mason Ctr Conservation Studies
MDEV Management and Development
MECH Mechanical Engineering (1960s)
MEIS Middle Eastern and Islamic Studies
MEST Middle East Studies
MGMT Management
MIS Management Information Systems
MKTG Marketing
MLSC Military Science
MNPE Masters in New Prof Studies
MNPS Masters in New Prof Studies
MODV Mgmt and Organizational Devel
MPAS MPA Statistics
MSA Models Simulations DoD Acquis
MSBM Bioscience Management
MSEC Mgmt of Secure Info Systems
MSOM Minor in Business
MSU Moscow State University
MTCH Medical Technology
MUSI Music
NAIS Native Amer/Indigenous Studies
NANO Nanotechnology and Nanoscience
NCLC New Century Lrng Communities
NEUR Neuroscience
NSCI Neuroscience (Undergraduate)
NUPE Nursing Professional Education
NURS Nursing
NUTR Nutrition and Food Studies
ODKM Organiztn Dev & Knowledge Mgt
OM Operations Management
ONCR Degree Audit-Regist Use Only
OR Operations Research
ORIE Orientation
PAGE PAGE Program
PDED Profession Devel in Education
PEAR CVPA-OCPE CEU Courses
PEBU SOM-OCPE CEU Courses
PECA ICAR-OCPE CEU Courses
PECS CS-OCPE CEU Courses
PEDU Phys Ed (1960’s)
PEE1 CEHD-OCPE CEU Courses
PEHH Profess Educ Health/Human Svcs
PEKR Krasnow – OCPE CEU Courses
PELA CHSS-OCPE CEU Courses
PENC NCC-OCPE CEU Courses
PEPP SPP-OCPE CEU Courses
PERS Persian
PEVS VSE-OCPE CEU Courses
PHAR Pharmacy (GWU)
PHED Physical Education
PHIL Philosophy
PHYS Physics
PLGL Paralegal Studies
PMC Process Management Certificate
PMP Project Management
POLI Political Science (1960s)
POLS Political Science (1960s)
PORT Portuguese
PPLS Payroll Professional
PRLS Parks, Recreation & Leisure St
PROV Provost
PSCI Physical Sciences
PSTS Psychology Statistics Workshop
PSYC Psychology
PUAD Public Administration
PUAF Public Affairs
PUBP Public Policy
REAL Real Estate Development
RELI Religious Studies
REUD Real Estate & Urban Developmnt
RHBS Rehabilitation Science
RUSS Russian
SEOR Systems Engr/Operations Rsrch
SOAN Soc/Antro Cross-Disciplinary
SOCI Sociology
SOCW Social Work
SOM School of Management
SOSC Social Science (Transfer)
SPAN Spanish
SPCH Speech
SPMT Sport Management
SREG Special Registrations
SRST Sports and Recreation Studies
STAM Study of the Americas
STAT Statistics
STMT Strategic Management
SUSB Sustainability in Exist Bldgs
SWE Software Engineering
SWSE Software Systems Engineering
SYST System Engineering
TAIT VSE Tech Advance
TAMT VSE Tech Advance Med Tech
TAX Taxation
TCOM Telecommunications-TCOM
TECH Computer Network Technology
TECM Technology Management
TELE Telecommunications Policy
THR Theater
TOUR Tourism and Events Management
TURK Turkish
UNIV University Studies
USE Urban Systems Engineering
USST Urban and Suburban Studies
VAG American Government (UVA)
VART Art (UVA)
VBIO Biology (UVA)
VCOM Commerce (UVA)
VDRW Drawing (UVA)
VEGR Engineering (UVA)
VENG English (UVA)
VFRE French (UVA)
VGEO Geology (UVA)
VGER German (UVA)
VGS Geographic Studies (UVA)
VHIS History (UVA)
VIET Vietnamese
VIRL International Relations (UVA)
VIT Visual Information Technology
VME Mechanical Engineering (UVA)
VMSC Miscellaneous (UVA)
VMTH Mathematics (UVA)
VPED PEDU (UVA)
VPHE Physical Education (UVA)
VPHY Physics (UVA)
VPOL Political Science (UVA)
VPSY Psychology (UVA)
VREL Religion (UVA)
VSOC  Sociology (UVA)
WCON Washington Consortium
WKCM Workplace Communications
WMST Women’s Studies
ZREG Special Registration

 

Academic Standing

Academic Suspension

Students on Academic Suspension are not eligible for registration. An Academic Advisor Approval Form must be submitted before a previously suspended student is permitted to register.

Students attempting to register before their suspension period has been served need special permission from their Academic Dean or Director.

Periods of Academic Suspension

Students in degree status who incur a first suspension following a spring semester or summer term serve a period of suspension through the next fall semester. Students who incur a first suspension following a fall semester serve a period of suspension through the next summer term. A second suspension is for one calendar year: two semesters and a summer term. Students returning from suspension are on probation for one academic period. Course credits earned at other colleges during the period of suspension from Mason (for academic or nonacademic reasons) are not accepted for the degree program.

Non-degree undergraduate students placed on suspension have no specified rights of return to the university. Non-degree students who have been suspended and wish to resume their studies after a period of absence must qualify for readmission through the Office of Admissions.

Catalog Revisions

Catalog Authors

as of 2015-2016

School/College
Catalog Author
Email
BusinessKristin Boniferkbonifer@gmu.edu
Education and Human DevelopmentEllen Rodgerserodger1@gmu.edu
Education and Human DevelopmentIris Robinsonirobins1@gmu.edu
Education and Human DevelopmentJulia Alsufyjalsufy@gmu.edu
Health and Human ServicesFrank Whittingtonfwhittin@gmu.edu
Health and Human ServicesAmanda Baerabaer@gmu.edu
Humanities and Social SciencesRobert Matzrmatz@gmu.edu
Humanities and Social SciencesJill Bowenjbowen4@gmu.edu
ScienceJennifer Bazazjbazaz@gmu.edu
ScienceAssad Khanakhanf@gmu.edu
Visual and Performing ArtsAlice Wattsawatts@gmu.edu
Visual and Performing ArtsLisa Kahnlkahn2@gmu.edu
Krasnow Institute for Advanced StudyJennifer Sturgisjsturgis@gmu.edu
Conflict Analysis and ResolutionJulie Sheddjshedd@gmu.edu
Conflict Analysis and ResolutionBarbara Breckenridgebbrecken@gmu.edu
Policy, Government, and International AffairsThys Van Schaikmvanscha@gmu.edu
Policy, Government, and International AffairsBeth Eckeeck@gmu.edu
Volgenau School of EngineeringSusan Brionez (undergraduate)sbrionez@gmu.edu
Volgenau School of EngineeringSharon Caraballo (undergraduate)scarabal@gmu.edu
Volgenau School of EngineeringLisa Nolder (graduate)snolder@gmu.edu

Enforcing Prerequisites during Registration

Patriot Web will not restrict registration to students who meet the prerequisites unless those prereqs are hard-coded to the course.  Hard-coding is not automatic; departments must request this for each individual course.

All changes in hard-coding must be made BEFORE registration begins for the effective term.

Features of Prerequisite Hard-Coding:

A student cannot register for the section if

  • the hard-coded prerequisite is not in the student’s academic history,
    OR
  • the student did not earn the minimum grade required by the prerequisite.

A student can register for the section if the student

  • has the hard-coded prerequisite with the minimum grade in their academic history,
    OR
  • has been awarded transfer credit for the prerequisite,
    OR
  • has the prerequisite in progress.

PLEASE NOTE: If the student later receives a grade below the minimum grade coded for the prerequisite(s), the system will not go back and re-evaluate the registration.  See unit responsibilities below.

 Requirements for Hard-Coding:

  • Prerequisites to be hard-coded MUST match prerequisites as approved via a Course Approval Form
  • Prerequisites must be a specific course or list of courses that must be taken before registering for a course.  Also include transfer equivalents (i.e. IT U103) if applicable and if the prerequisite has been renumbered, include both the new and original course number.  General statements (i.e. 40 credits or permission of instructor) cannot be hard-coded into Banner.
  • A minimum grade (i.e. C or better) is required for each prerequisite. If not indicated, the default grades are C for undergraduate and B- for graduate level. An ‘IN’ grade does not satisfy the prerequisite check.

Unit Responsibilities:

  • Units are responsible for maintaining accurate prerequisites. A signed Course Approval form is required for any prerequisite change.
  • Issuing overrides should be centrally managed when possible.  To override the prerequisite checking error, a registration override code (PQTEST) is required.  Units will need to communicate with faculty to let them know that they are not allowed to use this override code if that process is to be managed by selected staff.
  • The unit is responsible for emailing regsite@gmu.edu with a list of students who need to be dropped from the courses for not receiving minimum required grades.  Instructions for identifying these students via a Banner script may be obtained by emailing requests@gmu.edu.

The Registrar’s Office will not maintain the prerequisite checking feature if a department fails to meet the requirements established for its use.

Prerequisites

Any requirement that a student must meet before registering for a course is considered a prerequisite. Prerequisites may include:

  1. prior completion of specific GMU courses (i.e. ENGH 101)
  2. minimum completed credits (i.e. must have completed 90 credits)
  3. required major, class, etc (i.e. must have Senior status or must be a Theater major)

Students are responsible for meeting course prerequisites before attempting to register for a class. If a student has registered for a class without having met the prerequisites, the department may request that the student be dropped the course.  This administrative drop typically occurs during the first week of class.

Not all prerequisites are enforced by Patriot Web during registration.  See enforcing prerequisites and enforcing restrictions for more information.

Registration Restrictions

Courses and/or sections of a course may be restricted to certain groups of students.  There are two options when creating a restriction:

  • INCLUDE selected students within each category
    or
  • EXCLUDE selected students within each category

Student registration may be restricted according to the following categories in any combination:

  • department (i.e. MUSI students only)
  • field of study (any combination of concentration, major, and/or minor)
  • degree (i.e. BFA students only – allows a BFA student of any major to register)
  • program (i.e. allow only students pursuing a BA in English to register.  Note that a program restriction can often block students with a double-major from registering, even if one of their majors matches the program included in the restriction.)
  • college (i.e. VS – Volgenau and BU – School of Business students only)
  • class (i.e. exclude all Freshmen)
  • level (i.e. exclude all non-degree students)

Notes:

Any student who does not meet the set criteria will receive an error message when attempting to register for the course; i.e.: MAJOR RESTRICTION

When viewing restrictions using the Course Modify Form, ‘I’ stands for ‘include’ and ‘E’ stands for ‘exclude.’

Example: Degree Restriction: E, NDU means the course will exclude all non-degree undergraduate students from registering.

Definitions for class and level codes follow.  Codes for the remaining categories above may be found in the University Catalog.

Class Codes

Code
Name
DCPhD Advanced to Candidacy
FRFreshman
GRGraduate
JRJunior
NDNon Degree
SOSophomore
SPSenior Plus
SRSenior

Level Codes

Code
Name
GRGraduate
NDNon-Degree
UGUndergraduate
WCWashington Consortium

Certification

Academic Common Market

Effective Spring 2015, George Mason University intends to withdraw from participation in the Academic Common Market program.   As such, we will no longer admit new students through the ACM program.   Students already enrolled will be allowed to complete their current programs.  As per our standard semester state certification deadline, the last date that students will be able to submit certification for a Fall 2014 admission will be December 17, 2014.

Steps for Student Participation

  1. Student contacts the Southern Regional Education Board (SREB) or the ACM coordinator from their home state (Academic Common Market – Virginia) to determine eligible programs.
  2. Student applies for admission to George Mason University, and is accepted as a full-time degree seeking student in a specified ACM-approved undergraduate or graduate degree program with a regular (not provisional, probationary or non-degree) admission status.
  3. Student applies for certification of residency through their home state coordinator.
  4. The home state coordinator then certifies the student as a resident and notifies the student and Mason by issuing a State Certificate for ACM. Mason’s Office of the University Registrar must receive the student’s State Certificate prior to the end of the semester for which the student seeks eligibility. It must include the specific semester of eligibility.  Mason will not apply ACM benefits retroactively for certificates received after the specified term has ended.
  5. Once notified by the home state coordinator, Mason will then grant waiver for out-of-state fees.

Requirements to Qualify and Retain Eligibility for ACM Benefits

Students must be accepted as a full-time degree seeking student in a specified ACM-approved undergraduate or graduate degree program with a regular (not provisional, probationary or non-degree) admission status.

Students must be continuously enrolled full-time as of the last day to add courses as stated in the university catalog (applies only to fall and spring semesters)

  • Students not enrolled full-time as above will be immediately terminated from ACM participation at Mason, their tuition charges will immediately revert to out-of-state for the term, and they will be responsible for paying the full out-of-state charges.  Late schedule adjustments will not be sufficient to reinstate the ACM benefit; recertification from the home state will be required as described below.

Students cannot exceed the minimum credit hours (including thesis or dissertation) needed to complete the approved degree or they will be removed from the program and assessed tuition at the out-of state rate on all future coursework.

Students must maintain satisfactory progress toward their degree as well as be continuously enrolled and full time.  Satisfactory progress includes but is not limited to meeting all degree time limits per the University Catalog.

Students must maintain their residency in the certifying state throughout their academic program.

  • ACM students are considered out-of-state domiciles whose tuition bills default to out-of-state.
  • Students must maintain their permanent address in that state.
  • Students must inform the Office of the University Registrar immediately if their state residency, or that of the person on whom they are dependent, has changed.
  • Any ACM student who applies for Virginia in-state tuition privileges immediately gives up ACM eligibility, whatever the outcome of the in-state application.
  • For applicants seeking in-state tuition privileges, the 12 month period of domiciliary intent cannot overlap or coincide with ACM seeking in-state tuition privileges; the 12 month period of domiciliary intent cannot overlap or coincide with ACM status, since they are mutually exclusive benefits.

Students suspended, dismissed, or terminated from their academic degree program will be removed from the program and assessed tuition at the out-of state rate on all future coursework, and may not resume studies through the ACM.

Re-admission to ACM program

  • Students eliminated from the ACM must seek recertification through their home state.
  • Students eliminated for failure to maintain full-time status must seek recertification through their home state and will only be allowed reentry into the program on one occasion.
  • Students suspended, dismissed, or terminated from their academic degree program may not resume studies through the ACM, even if they are recertified through their home state.

Graduate Assistant Full‐Time Status

Graduate students with assistantships of 20 hours per week are considered full‐time when they are registered for at least 6 hours of graduate credit.

HR now requires departments to enter the hours per pay period on EPAFs for all GTA/GRA appointments. This data in combination with the hours of appropriate coursework will be used to determine student time status automatically. The Office of the University Registrar is not involved in the new paperless process. Any questions should be addressed to your department HR Liaison.

Student Loan Deferments

Most enrolled students at Mason will automatically have paperless electronic deferments processed by their loan holders, if they are enrolled at least half-time. However, it is possible that the loan holder or servicer could send you a deferment form. You should send the deferment form to the registrar’s office (by email to verify@gmu.edu or fax to 703.993.2467), where it will be forwarded to the National Student Clearinghouse for processing. You can login to Patriot Web and select Student Records and then Order Enrollment Verification for an option to check the deferment forms and electronic notifications that have been sent to your loan holders.

If you are still in school and receive a repayment letter, you should contact the loan holder or servicer to verify that the deferment has been processed. You can access the National Student Clearinghouse LoanLocator service through Patriot Web (select Student Records and then Order Enrollment Verification) to find out who your lenders are and how to contact them. If the deferment has not been processed, contact the Clearinghouse to request assistance.

Active Duty Military Deferments

If you are on active military duty, including reservists, you may not be required to make student loan payments while you are deployed.

If you have an outstanding student loan and are, or soon will be, on active military duty, you should contact your lender to inform them about your active duty status and find out what options are available to you while you are on active military duty. If you have taken out loans, even if they are not yet in repayment, you must take action. Otherwise your loans will automatically move to repayment while you are away. Your personal copy of your student loan records is the best place to identify all your lenders and their contact information.

You can access the National Student Clearinghouse LoanLocator service through Patriot Web (select Student Records and then Order Enrollment Verification) to find out who your lenders are and how to contact them. Provide your lender with a copy of your military orders.

Consortium

4VA Consortium

form

4VA Consortium Registration Form

4-VA is a consortium of four universities in the Commonwealth of Virginia: George Mason University, James Madison University, the University of Virginia, and Virginia Polytechnic Institute and State University.  4-VA creates a collaborative environment where the four universities work together and, as a result, achieve more.  For more information, please go to http://www.4-va.org/

To register, please complete the 4VA Consortium Registration Form.

Consortium Registration – Air Force ROTC

Registration for Air Force ROTC courses is handled through the University of Maryland and is processed by the George Mason Consortium Coordinator.  Students participating in this program are required to follow the same procedures as any students requesting through the Consortium at the University of Maryland.  Academic credit will be granted for specifically approved courses.

Consortium Registration – Grading Policies

  • Students may not register for classes based on Pass/Fail grading.
  • Grades, as reported by the host institution, will stand.
  • Auditing courses is not permitted.
  • Credits earned through the Consortium are considered resident credit.
  • Grades for Consortium courses are sent to the Mason Office of the University Registrar, recorded on the Mason transcript, and calculated into the Mason GPA.
  • If necessary, grades will be converted to the nearest George Mason equivalent.
  • Please do not contact the visited university to obtain your grade.
  • Due to the special processing that is required, consortium grades are often received later than Mason grades.  Grades will be entered on your record as soon as they are received by the Mason Office of the University Registrar.
  • Summer grades are typically posted at the end of the last summer sessions.
  • Incomplete grades are governed by Mason regulations.  It is not in your best interest to request a grade of Incomplete due to the discrepancies (between institutions) in due date for completed work.
  • Eligibility for withdrawal must be approved by your Mason program dean.

Washington Metropolitan Area Consortium

George Mason University is a cooperating member of the Consortium of Universities of the Washington Metropolitan Area.  The Consortium’s cross-registration arrangement permits students enrolled in eligible degree programs at one member institution to take a course at another member institution.

Eligibility

  • Students must be be currently enrolled at Mason and admitted to a degree program.  Non-degree students are not eligible.
  • First semester students are not eligible for registration.
  • Students must be in good academic standing; some colleges have higher standards. Students in non-academic suspension or expulsion are ineligible.
  • Undergraduate students are restricted to undergraduate level courses and must be in junior status, having earned at least 60 credits.
  • Graduate students are restricted to Graduate level courses.

Tuition and Fees

  • Mason Consortium students pay the Mason tuition rate.
  • Tuition payment is submitted to Mason.
  • Additional fees, such as lab or course materials, are the student’s responsibility and must be paid to the visited institution.  Parking fees are also the student’s responsibility.
  • Credits taken through the Consortium are counted toward full or part-time status at Mason.
  • Refunds, if due, for dropped consortium courses will follow the Mason refund policy.

For students who are also Mason employees, the employee tuition waiver will not apply to consortium registration.

Restrictions

  • Only one consortium course can be taken in a given semester.
  • A maximum of 6 consortium credits can be taken.
  • Restrictions on enrollment may apply for certain courses.  Particular restrictions are not always detailed in the course information.
  • Independent Study, Special Institutes, Tutorials and Study abroad are exempt from registration.
  • Registration is not guaranteed.  Participation is limited by both course availability and institutional Consortium policies of the visited college or university.

Special Exception:  In order to fulfill their Foreign Language requirement, Undergraduate Foreign Language students are permitted to increase the 6 credit hour credit allowance to 9 or 12 credits.  Participation is limited to courses that apply to the student’s program of study.  Students who are dually enrolled (matriculated/degree seeking) at Mason and at another Consortium institution are not eligible to participate.  There are no exceptions to this policy.

Registration Procedure

Registration deadlines for Consortium registration are not the same as Mason registration deadlines.  Mason Consortium registration forms must be submitted two weeks prior to the first day of classes at Mason. (Summer registration forms are due two weeks before the start of Mason’s “A” summer session.)

1. Obtain Course Information.

Mason students may register for a course through the Consortium if the course, or its equivalent, meets the following requirements:

  • The course is not available at Mason during the same semester
  • The course is not exempt from Consortium registration at the visited school.
  • George Washington, American and University of Maryland courses that are offered off campus are not eligible.
  • Independent study, study abroad, special institutes and tutorials are not eligible.

Participation is limited by both course availability and institutional Consortium policies of the visited college or university.  Schedules of classes and course catalogs can be accessed at the visited institution’s website.  Contact the host institution to find out the following:

  • Is the course open?
  • Are there any prerequisites?
  • Are there any special fees?  Remember, special fees are the student’s responsibility and must be paid to the host institution.  A financial hold will be placed on your account at Mason and at the host institution if these fees are not paid.

2.  Complete the Consortium Registration Form.

The Consortium registration form is not available on-line and must be obtained from the Office of the University Registrar.  Complex registrations may need additional processing time and cannot be completed while you wait.  Upon arrival, student rights and responsibilities will be discussed.

All course information (course reference number, course section number, course title, semester hours, and level) must be noted.  Inaccurate and incomplete forms will not be processed and will be returned to you.

Consortium registration requests submitted by Mason students must be approved and recommended by the student’s department chair and dean.  An appointment may be required to obtain approval.  Registration permission is granted on a case by case basis.  Approval is not guaranteed.

The Consortium registration form must be submitted to Mason’s Consortium coordinator two weeks prior to the first day of classes at Mason.

Schedule Changes

Registration changes cannot be made via Patriot Web.  The Consortium Coordinator must make these changes and will notify the other institution.  Contact the Consortium Coordinator immediately if the class is cancelled or you decide to drop the class.

Failure to notify the Consortium Coordinator in a timely manner could result in a failing grade as well as tuition liability.


Questions?

Contact the Mason Consortium Coordinator
Katie Burgess
SUBI, Room 2101
(703) 993-2454
gmucons@gmu.edu

 


For information on a specific topic, please click the link below:

Course

Enforcing Prerequisites during Registration

Patriot Web will not restrict registration to students who meet the prerequisites unless those prereqs are hard-coded to the course.  Hard-coding is not automatic; departments must request this for each individual course.

All changes in hard-coding must be made BEFORE registration begins for the effective term.

Features of Prerequisite Hard-Coding:

A student cannot register for the section if

  • the hard-coded prerequisite is not in the student’s academic history,
    OR
  • the student did not earn the minimum grade required by the prerequisite.

A student can register for the section if the student

  • has the hard-coded prerequisite with the minimum grade in their academic history,
    OR
  • has been awarded transfer credit for the prerequisite,
    OR
  • has the prerequisite in progress.

PLEASE NOTE: If the student later receives a grade below the minimum grade coded for the prerequisite(s), the system will not go back and re-evaluate the registration.  See unit responsibilities below.

 Requirements for Hard-Coding:

  • Prerequisites to be hard-coded MUST match prerequisites as approved via a Course Approval Form
  • Prerequisites must be a specific course or list of courses that must be taken before registering for a course.  Also include transfer equivalents (i.e. IT U103) if applicable and if the prerequisite has been renumbered, include both the new and original course number.  General statements (i.e. 40 credits or permission of instructor) cannot be hard-coded into Banner.
  • A minimum grade (i.e. C or better) is required for each prerequisite. If not indicated, the default grades are C for undergraduate and B- for graduate level. An ‘IN’ grade does not satisfy the prerequisite check.

Unit Responsibilities:

  • Units are responsible for maintaining accurate prerequisites. A signed Course Approval form is required for any prerequisite change.
  • Issuing overrides should be centrally managed when possible.  To override the prerequisite checking error, a registration override code (PQTEST) is required.  Units will need to communicate with faculty to let them know that they are not allowed to use this override code if that process is to be managed by selected staff.
  • The unit is responsible for emailing regsite@gmu.edu with a list of students who need to be dropped from the courses for not receiving minimum required grades.  Instructions for identifying these students via a Banner script may be obtained by emailing requests@gmu.edu.

The Registrar’s Office will not maintain the prerequisite checking feature if a department fails to meet the requirements established for its use.

Prerequisites

Any requirement that a student must meet before registering for a course is considered a prerequisite. Prerequisites may include:

  1. prior completion of specific GMU courses (i.e. ENGH 101)
  2. minimum completed credits (i.e. must have completed 90 credits)
  3. required major, class, etc (i.e. must have Senior status or must be a Theater major)

Students are responsible for meeting course prerequisites before attempting to register for a class. If a student has registered for a class without having met the prerequisites, the department may request that the student be dropped the course.  This administrative drop typically occurs during the first week of class.

Not all prerequisites are enforced by Patriot Web during registration.  See enforcing prerequisites and enforcing restrictions for more information.

Registration Restrictions

Courses and/or sections of a course may be restricted to certain groups of students.  There are two options when creating a restriction:

  • INCLUDE selected students within each category
    or
  • EXCLUDE selected students within each category

Student registration may be restricted according to the following categories in any combination:

  • department (i.e. MUSI students only)
  • field of study (any combination of concentration, major, and/or minor)
  • degree (i.e. BFA students only – allows a BFA student of any major to register)
  • program (i.e. allow only students pursuing a BA in English to register.  Note that a program restriction can often block students with a double-major from registering, even if one of their majors matches the program included in the restriction.)
  • college (i.e. VS – Volgenau and BU – School of Business students only)
  • class (i.e. exclude all Freshmen)
  • level (i.e. exclude all non-degree students)

Notes:

Any student who does not meet the set criteria will receive an error message when attempting to register for the course; i.e.: MAJOR RESTRICTION

When viewing restrictions using the Course Modify Form, ‘I’ stands for ‘include’ and ‘E’ stands for ‘exclude.’

Example: Degree Restriction: E, NDU means the course will exclude all non-degree undergraduate students from registering.

Definitions for class and level codes follow.  Codes for the remaining categories above may be found in the University Catalog.

Class Codes

Code
Name
DCPhD Advanced to Candidacy
FRFreshman
GRGraduate
JRJunior
NDNon Degree
SOSophomore
SPSenior Plus
SRSenior

Level Codes

Code
Name
GRGraduate
NDNon-Degree
UGUndergraduate
WCWashington Consortium

Diploma

Do I receive a diploma for minors or certificates?

The Office of the University Registrar does not issue diplomas for minors or certificate programs. Also, minors and certificates will not appear on your Mason diploma but will appear on your official academic transcript.

Some colleges issue certificates to students who have earned a graduate certificate. For more information, contact your Dean’s Office.

How do I order a diploma replacement?

School of Law Graduates may not order diplomas online.

The university offers alumni the opportunity to order a *replacement copy of their original George Mason diploma. The basic fee for a non-expedited order mailed to an address in the U.S. is $50.00 per diploma.

Expedited processing and delivery service is also available, for both U.S. and international destinations, for an additional fee as outlined online.

All replacement orders must be made through Patriot Web.

  1. Login to Patriot Web (Please make sure that you allow pop-ups from this site).
  2. Click the ‘Student Services’ tab.
  3. Click ‘Student Records.’
  4. Click ‘Order Replacement Diploma.’

Alumni will need to setup a Patriot Pass account. Please fill out the Claim Code Reset Request form in order to establish a user name and password on Patriot Web.

Diploma Name

Your diploma name MUST reflect your name of record during the last term of attendance at George Mason. If your legal name has changed since you graduated, and you wish to have it appear on your replacement diploma, you will need to first have it updated in the Mason record. This process is explained on the Change of Name page.

Degree Verification

If you are requesting a copy of your diploma for the purpose of degree verification, we recommend that you first make sure that some other document will not serve the purpose. Usually, companies or government agencies are looking for official proof of graduation, and only in rare cases, involving foreign governments, is an actual diploma needed. A verification or transcript can be obtained for less cost and in less time.

Another option is to have a photocopy of your original diploma authenticated and notarized. For more information on that process, see the Certifications page.

 

*All replacement diplomas will have the word “Reissued” printed in small type at the bottom.

*Replacement diplomas will contain the signatures of the current University President, Rector of the Board of Visitors, University Registrar, and may (depending upon the year of graduation) contain the signature of the University Provost in lieu of the college or school’s Dean.

How do I update my diploma mailing address?

Students have the opportunity to change their diploma mailing address in Patriot Web. Please update your address within 3 weeks of the conferral date to avoid mailing to an invalid address.

Please follow these steps in order to update your diploma mailing address in Patriot Web:

First you must delete your old address:

  1. Login to Patriot Web.
  2. Click on Personal Information.
  3. Click Update Address(es) and Phone(s).
  4. Select “Current” under the heading “Diploma.”
  5. Check the box next to “delete this address.”
  6. Click Submit.

Then you must insert a new diploma address:

  1. Choose “Diploma” in the drop down menu “Type of Address to Insert.”
  2. Click Submit.
  3. Enter your address information and click Submit.

Domicile

I have every factor listed in the law in place (e.g., driver’s license, motor vehicle registration, voter registration, etc.). Now do I qualify for in-state tuition?

Not necessarily.  There is no bright-line test for satisfying domiciliary intent under Va. Code § 23-7.4.  Unlike qualifying for a driver’s license, there is no check-list of items necessary to qualify for in-state tuition.  If the purpose of your coming to Virginia is primarily to attend school, then the law presumes that you wouldn’t be here but for that schooling. Paying taxes here, registering your car (and to vote) here, even getting a Virginia driver’s license, won’t be enough to transform you into a Virginian.

I grew up in Virginia; do I still have to apply for in-state tuition?

Yes.  Qualifying for in-state tuition is not automatic.  When you apply for admission to the University, you must complete the Application for Virginia In-State Tuition Rates.  This application is reviewed by the Office of Admissions and should be submitted with your admission application.

If I live in Virginia for twelve consecutive months, will I qualify for in-state tuition after attending as an out-of-state student for a year?

No.  It is very difficult to qualify for in-state tuition while attending school.  The law presumes that a returning student initially classified as out-of state continues to reside in Virginia primarily for educational purposes.  Just living here for a year isn’t enough to earn in-state tuition.  Students living in Virginia primarily to attend school cannot qualify for in-state tuition regardless of the length of time residing in Virginia.

Looks like a student, acts like a student = most likely a student.

If I attend a Virginia community college or other institution that classifies me as in-state, will I be considered an in-state student when I transfer to George Mason University?

You will be classified as in-state only if the George Mason University Office of Undergraduate Admissions or the appropriate graduate unit determines that you meet the Code of Virginia requirements for domicile.  Previous domicile classifications by community colleges or other institutions will not be carried forward to your George Mason University record.

If I receive information from the George Mason University Office of Student Financial Aid that indicates that I am a resident, does it mean that I qualify for in-state tuition?

No. The Financial Aid Office gets its initial information from your FAFSA form. If you report that you are a resident, then the Financial Aid Office will process your form as a resident. If that assessment runs counter to the Office of Admissions assessment, then you are considered a nonresident and your financial aid offer will be recalculated.  If you detect discrepancies in correspondence you receive from the Office of Admissions and the Office of Student Financial Aid, you should contact those offices for clarification.

What is required to be considered for the veteran exception provision?

A George Mason University Veteran Supplemental Form, proof of residency and proof of service must be submitted to the Domicile Services Office.  Documents should include a deed or lease with an occupancy date prior to the first day of class and veteran service proof documents.  In accordance with the Virginia Department of Veteran Services, acceptable proof of services include  Commonwealth of Virginia U.S. Armed Forces Veteran ID Card, DD214, DD256 or WD AGO that displays your Branch of service, Discharge date and Discharge status.

What is the veteran exception provision?

The veteran exception provision refers to Section 23-7.4:2.H of the Code of Virginia which establishes eligibility for in-state tuition for veteran students residing in Virginia, but not domiciled in Virginia.  Specifically, veterans residing primarily for educational purposes are generally not considered to be domiciled in Virginia; however, Virginia has an exception provision that still permits the veteran to receive the in-state tuition rate. To qualify, the veteran must reside in Virginia and be discharged from the military for reasons other than “dishonorable.  Individuals with a dishonorable discharge status are not eligible for application of the veteran exception.

Who can benefit from the veteran exception provision?

This provision is available to veterans for educational terms that begin July 1, 2013 or thereafter. It is available only to the veteran and does not extend the benefit to family members. Additionally, a request for tuition reclassification must be submitted prior to the first day of classes in order to be considered for the veteran exception provision.

Faculty and Staff

How do I notify students of their grades?

Once you have determined students’ final grades, enter them immediately using Patriot Web.  Your deadline is 48 hours after the scheduled final examination period for the class (see Schedule of Classes).  Instruct students to check their grades by accessing their transcript on Patriot Web.

Graded work during the semester must be returned personally to the student.  Do not leave a stack of graded work for the class and expect students to retrieve their own; this would violate their right to privacy.

What standard security practices must I follow?

All faculty must utilize reasonable measures to preserve the confidentiality, security and integrity of the George Mason University information systems and the information contained therein. All teaching staff should practice appropriate security measures:

  • Never disclose, share or loan your username(s) and password(s) to anyone (e.g., another employee, faculty member, supervisor, student assistant, etc.). Department staff or supervising faculty should obtain individual log-on information for graduate/teaching assistants.
  • Ensure that remote access to, retrieval and transmission of confidential academic record information is accomplished through a secure and encrypted connection.
  • In addition, faculty should take reasonable measures to restrict unauthorized persons from viewing confidential academic record information. For example, you should:
  • Never leave your computer workstation unattended while signed on without appropriate screen locking (e.g., a password-protected screen saver).
  • Never leave personal logon information (e.g., username, password, network mapping, etc.) in view of unauthorized persons.
  • Never program (or ‘hot-key’) automatic access to confidential academic record systems.

May I discuss my students with other faculty?

Faculty should discuss a student’s academic record only with that student or with university employees in the performance of official duties.

Enforcing Prerequisites during Registration

Patriot Web will not restrict registration to students who meet the prerequisites unless those prereqs are hard-coded to the course.  Hard-coding is not automatic; departments must request this for each individual course.

All changes in hard-coding must be made BEFORE registration begins for the effective term.

Features of Prerequisite Hard-Coding:

A student cannot register for the section if

  • the hard-coded prerequisite is not in the student’s academic history,
    OR
  • the student did not earn the minimum grade required by the prerequisite.

A student can register for the section if the student

  • has the hard-coded prerequisite with the minimum grade in their academic history,
    OR
  • has been awarded transfer credit for the prerequisite,
    OR
  • has the prerequisite in progress.

PLEASE NOTE: If the student later receives a grade below the minimum grade coded for the prerequisite(s), the system will not go back and re-evaluate the registration.  See unit responsibilities below.

 Requirements for Hard-Coding:

  • Prerequisites to be hard-coded MUST match prerequisites as approved via a Course Approval Form
  • Prerequisites must be a specific course or list of courses that must be taken before registering for a course.  Also include transfer equivalents (i.e. IT U103) if applicable and if the prerequisite has been renumbered, include both the new and original course number.  General statements (i.e. 40 credits or permission of instructor) cannot be hard-coded into Banner.
  • A minimum grade (i.e. C or better) is required for each prerequisite. If not indicated, the default grades are C for undergraduate and B- for graduate level. An ‘IN’ grade does not satisfy the prerequisite check.

Unit Responsibilities:

  • Units are responsible for maintaining accurate prerequisites. A signed Course Approval form is required for any prerequisite change.
  • Issuing overrides should be centrally managed when possible.  To override the prerequisite checking error, a registration override code (PQTEST) is required.  Units will need to communicate with faculty to let them know that they are not allowed to use this override code if that process is to be managed by selected staff.
  • The unit is responsible for emailing regsite@gmu.edu with a list of students who need to be dropped from the courses for not receiving minimum required grades.  Instructions for identifying these students via a Banner script may be obtained by emailing requests@gmu.edu.

The Registrar’s Office will not maintain the prerequisite checking feature if a department fails to meet the requirements established for its use.

View Class List

Directions:

  1. Log on to Patriot Web.
  2. Select “Faculty and Advisor Services.”
  3. Select “Summary Class List.”
  4. Select the term and click “Submit.”
  5. If you are the instructor, select the course you wish to work with from the drop-down list, then click “Submit CRN”. If you are an advisor, click “Enter CRN Directly” at the bottom of the page, then enter the 5-digit CRN and click “Submit”.
    NOTE: If you are an assigned instructor and your course does not appear in the drop-down list, please contact your department scheduling coordinator. Until the issue is resolved, you may follow the advisor instructions to enter the CRN directly for view-only access.
  6. The roster will display in alphabetic order.

Email Your Class List

Patriot Web provides an option for emailing all students in a class (using the Summary Class List) or all students on a wait list (using the Summary Wait List). This option will display a comma-separated list of Mason email address that can be copied and pasted into the recipient field of a message composed in your preferred e-mail program. It is highly recommended that you type your Mason email address in the To: field of your message, and paste the list of student email address into the Bcc: field (blind carbon copy). This eliminates the need for recipients to scroll through a lengthy list of addresses at the beginning of your message and will also protect the identity of students having a confidential indicator.

NOTE: Any student that has a confidential indicator must be treated with extreme care. Mason is legally obligated to ensure that this person’s email address is not visible to anyone else. Email correspondence with students that have a confidential indicator must be sent either individually (not as part of a group) or as a blind carbon copy (Bcc).

Directions:
  1. First, follow the instructions above to view your class list.
  2. To email an individual student select the envelope icon at the far right of the student’s name. A message window will open, addressed to that student.
  3. To email the entire class, scroll down to the bottom o the class list. Click the “Display Email List”. After a brief delay, the page will refresh and return to the top
  4. Scroll down to the bottom of the class list. You will now see a separate box containing a list of email address for all students in the class.
  5. Right-click in the this box to display a pop-up menu, and chose “Select All”. This will highlight the entire list of addresses.
  6. Right-click in the box, click Copy.
  7. Open your preferred email program and launch a new message window. Right-click in the Bcc: field to display a pop-up menu, and click Paste. In the To: field, enter your Mason email address. You may then compose and send your message as you normally would.

 

Export Your Class List to Excel

A cut and paste operation is used to export your class list (or waitlist) from Patriot Web into Excel.

Instructions:

  1. First, follow the instructions to view your class list.
  2. Using your mouse, click immediately left of the “Record Number” heading to place your cursor. Without releasing the mouse button, drag the mouse to the end of the class list so that all rows are highlighted.
  3. Right-click in the highlisted fields and click Copy.
  4. Open a new Microsoft Excel workbook and click cell A1.
  5. From the Edit menu on the Excel menu bar, click Paste. The entire Summary Class List should appear in your spreadsheet.
  6. Resize columns as necessary
  7. From the File menu, click “Save” to save your workbook.
    Note: Any changes that occur in the Patriot Web class list will not be reflected in your Excel workbook.

May I access student academic records?

Faculty may access a student’s record only in their capacity as the student’s advisor. At Mason, faculty may not access the academic records of students in their classes.

Must I formally acknowledge that I understand FERPA?

All employees within the Office of the University Registrar who work with student records must sign the Confidentiality of Student Records statement. This document explains that academic records may only be disclosed to or discussed with individuals with legitimate educational interest. After signing this statement, it becomes part of the employee’s file.

All university offices should consider developing a procedure for handling confidential academic records and ensuring that all staff are educated in these procedures.

What are the consequences for violating FERPA?

FERPA violations may result in the loss of federal funding for the university. Any breach of confidentiality could lead to disciplinary action, including the possibility of termination of employment.

What are acceptable methods for returning papers or exams?

You may share graded papers and exams only with the student, with others upon receiving the student’s consent, or with university officials in performance of official duties. Student papers or exams should not be left outside an office door where students must look through all the papers to find their own; students should not have access to other students’ grades. While you may return papers and/or examinations by mail, the safest practice is to return papers personally to the student.

What is the confidentiality indicator?

FERPA allows students to elect an even higher level of privacy for their education records.  You will see the designation “confidential” on class rosters for such students.  This status in no way precludes you from contacting the student regarding class business.  It does, however, mean that sending a group e-mail to your class in a system that lists the e-mails of all recipients would result in a violation of their privacy rights.  For these students, you will need to send individual messages or a blind copy.  If your course requires that students communicate with each other via e-mail. you must include this information prominently in the syllabus.  Students with a confidentiality indicator may choose not to take the course.

Grade Changes

Final grades entered through Patriot Web are processed nightly to award credit hours and calculate GPA’s.

After grades are rolled to student academic records, instructors will no longer see the drop down ‘Grade’ box on the grade roster and the letter ‘Y’ will show in the ‘Rolled’ column. Once this grade roll has occurred, grade changes must be submitted via a paper Change of Grade form.  Instructors may pick up forms in your department or at the Office of the University Registrar.

Change of Grade forms recording changes from temporary (IN, IP, AB, HC) to final grades only require the instructor’s signature.  Final grades may be changed only for recording or calculation error and always require additional approval.

Please consult the Academic Policies section of the University Catalog for restrictions and more information.

Prerequisites

Any requirement that a student must meet before registering for a course is considered a prerequisite. Prerequisites may include:

  1. prior completion of specific GMU courses (i.e. ENGH 101)
  2. minimum completed credits (i.e. must have completed 90 credits)
  3. required major, class, etc (i.e. must have Senior status or must be a Theater major)

Students are responsible for meeting course prerequisites before attempting to register for a class. If a student has registered for a class without having met the prerequisites, the department may request that the student be dropped the course.  This administrative drop typically occurs during the first week of class.

Not all prerequisites are enforced by Patriot Web during registration.  See enforcing prerequisites and enforcing restrictions for more information.

Registration Restrictions

Courses and/or sections of a course may be restricted to certain groups of students.  There are two options when creating a restriction:

  • INCLUDE selected students within each category
    or
  • EXCLUDE selected students within each category

Student registration may be restricted according to the following categories in any combination:

  • department (i.e. MUSI students only)
  • field of study (any combination of concentration, major, and/or minor)
  • degree (i.e. BFA students only – allows a BFA student of any major to register)
  • program (i.e. allow only students pursuing a BA in English to register.  Note that a program restriction can often block students with a double-major from registering, even if one of their majors matches the program included in the restriction.)
  • college (i.e. VS – Volgenau and BU – School of Business students only)
  • class (i.e. exclude all Freshmen)
  • level (i.e. exclude all non-degree students)

Notes:

Any student who does not meet the set criteria will receive an error message when attempting to register for the course; i.e.: MAJOR RESTRICTION

When viewing restrictions using the Course Modify Form, ‘I’ stands for ‘include’ and ‘E’ stands for ‘exclude.’

Example: Degree Restriction: E, NDU means the course will exclude all non-degree undergraduate students from registering.

Definitions for class and level codes follow.  Codes for the remaining categories above may be found in the University Catalog.

Class Codes

Code
Name
DCPhD Advanced to Candidacy
FRFreshman
GRGraduate
JRJunior
NDNon Degree
SOSophomore
SPSenior Plus
SRSenior

Level Codes

Code
Name
GRGraduate
NDNon-Degree
UGUndergraduate
WCWashington Consortium

Grade Modes

Mason uses grade modes to enforce grading policies. A student registered for a course may have permission to take the course for audit (AU) or credit without grade (S/NC). This changes the individual student’s grade mode, thus further restricting the grades he or she can receive.

Patriot Web grading is designed with internal validation controlled by these grade modes. The grade mode for each student is shown on the grade and attendance rosters in Patriot Web and INB. Only valid grades according to grade mode are displayed in the drop down “grades” box on the web grade roster.

Please read the Academic Policies section of the current University Catalog for more information regarding grading undergraduate and graduate level courses and additional grade notations.


Allowable Grades by Grade Mode

Grades shown below are valid external grades. Administrative grades of SA, NA and HC are available to students in all courses via web grading, but are for internal use only. These notations frequently serve deans and administrators in student services. SA (stopped attending) and NA (never attended) are transformed to grades of F on a transcript. HC (honor charge) is transformed to a grade of NR (not reported).

Grade Mode Description Allowable Grades
U Undergraduate grading A+, A, A-, B+, B, B-, C+, C, C-, D, F, IN*, AB
G Graduate grading A+, A, A-, B+, B, B-, C, F, IN, AB
F Special graduate grading A+, A, A-, B+, B, B-, C, F, IN, AB, S, NC, IP
B Special undergraduate grading for
ENGH 100 and ENGH 101
A+, A, A-, B+, B, B-, C+, C, NC, AB, IN*, IP*
I Special undergraduate grading (BIS 490 & other approved courses) A+, A, A-, B+, B, B-, C+, C, C-, D, F, AB, IN*, IP*
S Satisfactory/ No Credit S, NC, AB, IN*, IP*

Other modes:

A – Audit (the only grade possible is AU, even if the student never attended the course)
L – Law
T – Transfer
X – Not Gradable
Y – Not for Credit

* The grade of IP (in-progress) is only allowed in certain courses as shown above. A grade of IN (incomplete) is usually the appropriate grade for missing work, and calculates as an F while on the student’s record. IN and IP should not be assigned as mid-term grades.

Grading Scale

George Mason University does not dictate a grading scale. Instructors may determine cut off points for A, B, C, etc. The use of plus and minus grades for A, B, C is also at the instructor’s discretion.

Please consult the Academic Policies section of the University Catalog for more information on graduate and undergraduate grades.

Incomplete (IN)

A student who is passing a course may be unable to complete scheduled course work due to a cause beyond reasonable control. In such a case, the instructor may assign a temporary grade of incomplete (IN).

The student must complete all requirements by the end of the ninth week, and the instructor must submit a change of grade by the end of the tenth week of the following fall or spring semester. If the student fails to do so, the grade of IN is changed by the Registrar to an ‘F.”

See the University Catalog for more details about incomplete grades and other grading policies. The Academic Calendar for each semester lists the deadline to submit incomplete work from a previous semester.

Important Note: Graduation candidates have only 6 weeks from the graduation conferral date to resolve IN grades.

Public Grade Posting

The public posting of student grades by student name or any portion of the ID number- at any time, in any format- is not allowed at George Mason University. This policy adheres to the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended.

Satisfactory/No Credit (S-NC)

form

Satisfactory/ No Credit

Undergraduates may take up to six credit hours to be graded S-NC. This applies only to electives outside the major field.

Graduate students may take courses as S-NC only for courses that will not be used for degree or certificate requirements.

A student must complete the Satisfactory/No Credit form. The signed form must be brought to the Office of the University Registrar for processing by the last day to add the course.

Special Grades

Please review the Final Grades page and the University Catalog for grading policies and procedures.

Grade Description
AB (Absent from the Final Exam) A temporary grade of AB may be given to students with prior approval of their dean/director to be absent from the final examination. A final grade of AB will convert to F after the ten day make-up period unless a grade change is submitted.
AU (Audit) In order to receive a grade of AU, students (unless they are a part of the Senior Citizen Waiver Program) are required to submit a Course Audit form.  This form requires instructor permission.  A student who is auditing is under no academic obligation to participate in the course, even to the level of attendance. Audit does not award academic credit, nor does it calculate into a student’s grade point average.  The grade of AU will be programmatically assigned after the Audit deadline.
HC (Honor Code) Use this grade if an honor code violation is suspected and will be filed with the Dean of Students (Office of University Life).  A special code NR (Not Reported) will appear on the student’s record. After recommendation from the Honor Committee, a Change of Grade form must be submitted by the instructor to award a final grade.
IN (Incomplete) You may assign a grade of incomplete only if the student meets the catalog requirements for this grade. The University Catalog states: “The grade of IN may be given to a student who is passing a course but who may be unable to complete scheduled course work for a cause beyond reasonable control.” An incomplete is a contract between the instructor and the student and should not be given unless pre-arranged. Work must be completed at the latest by the end of the ninth week of the next semester and grades submitted by the tenth week (not including Summer Term).  Instructors may require a shorter deadline.  In this instance, an Incomplete Grade Contract must be submitted.
NA (Never Attended) Use if the student never attended the course.  NA is an internal notation. The grade of F will appear on the student’s transcript.
SA (Stopped Attending) Use if the student stopped attending the course.  You must give the last date of attendance in the ‘Last Attend Date’ field.   SA is an internal notation. The grade of F will appear on the student’s transcript.
W (Withdrawal) If a student has been granted permission to withdraw and the withdrawal has been processed, you will see the grade of W recorded for the student on your roster. Withdrawals are given administratively and are not always granted.

Incomplete (IN) vs In Progress (IP)

An IN (Incomplete) computes punitively and has the same value as an F.  It restricts the amount of time a student has to complete the course work and will automatically change to a grade of F if a grade change is not submitted by the deadline date.  A grade of IN should be given only in situations where the student, for reasons beyond their control, is not able to complete the coursework within the normal time span of the course.

An IP (In Progress) is appropriate for courses in which the student is expected to continue to develop their research, writing or project until a future semester, such as for a thesis or dissertation, a practicum or internship.  The IP grade is available only for limited, pre-approved courses, most at the graduate level. If IP has been approved for use, it will be one of the grades available on the ‘GRADE’ drop down menu on Patriot Web.  Students in courses that require continuous registration must be continuously graded as IP at the end of each term of enrollment except the last when a final grade must be submitted.

Submit Final Grades

  1. Log onto Patriot Web.
  2. From the Main Menu, select Faculty and Advisor Services.
  3. Select Term Selection.
  4. Select the desired term from the drop-down list, then select Submit Term.
  5. Select CRN Selection.
  6. Select the course you wish to grade from the drop-down list, then select Submit CRN.NOTE: If your course does not appear in the list, it’s because you are not listed as the instructor. Please contact your departmental scheduling coordinators for assistance.
  7. Select Final Grades.
  8. Your roster will display in alphabetic order. Click to position your cursor in the grade field for the first student on the roster. Click in the “Grade” box to use the drop-down list of grades appropriate for each student; select a grade by clicking on it. If you wish to type a grade you may do so. To type a grade with a + or -, you must type the letter grade again until it displays the correct version. You may tab to or click in the Grade field for the next student. Do not use the up or down arrow keys, as this will change the grade selected.NOTE: Please review the Final Grades page and the University Catalog for grading policies and procedures.
  9. Enter a grade for each student on the roster.  If the student has officially withdrawn, a ‘W’ will already appear in the grade field.  If the student did not attend, select the grade NA.  If the student stopped attending, enter the grade SA and enter the last known date of attendance in the Last Attend Date.  Use the grade IN only when the student has incomplete work that cannot be completed on time for reasons beyond their control.  Use the grade AB if the student had prior permission to be absent for the final exam.NOTE: It is not necessary to enter Last Attend Date or Attend. Hours if the student completed the course.
  10. When finished entering grades, select Submit Grades. Look for the message, “The grade or Last Attend Date changes you made have been saved successfully,” at the top of the page – this means your grades have been received. If you see a STOP warning at the top, check
    the error message, make any necessary corrections and click the Submit Grades button again.
  11. To grade additional courses, select RETURN TO MENU in the upper right corner of the screen to return to the Faculty and Advisor Services menu, and repeat from step 7.
  12. To view confirmed grades, scroll to the bottom of the Final Grades page and select Summary Class List from the links across the bottom.
  13. When you are done using Patriot Web, select EXIT in the upper right corner of the screen.
    You should also close Internet Explorer to ensure security.

NOTE: Please review your grades carefully before exiting.  Grades are posted (rolled) to the transcript nightly; once rolled, all grade changes must be made on a paper Change of Grade Form, bearing proper signatures.  If you discover a recording or calculation error that would impact a rolled grade, you should notify the student immediately.

Submit Midterm Evaluations

  1. Log onto Patriot Web.
  2. From the Main Menu, select Faculty and Advisor Services.
  3. Select Term Selection.
  4. Select the desired term from the drop-down list, then select Submit Term.
  5. Select CRN Selection.
  6. Select the course you wish to grade from the drop-down list, then select Submit CRN.
    NOTE: If your course does not appear in the list, it’s because you are not listed as the instructor. Please contact your departmental scheduling coordinators for assistance.
  7. Select Midterm Evaluations.
  8. Your roster will display in alphabetic order. Click to position your cursor in the grade field for the first student on the roster. Click in the “Grade” box to use the drop-down list of grades appropriate for each student; select a grade by clicking on it. If you wish to type a grade you may do so. To type a grade with a + or -, you must type the letter grade again until it displays the correct version. You may tab to or click in the Grade field for the next student. Do not use the up or down arrow keys, as this will change the grade selected.
    NOTE: It is not necessary to enter Last Attend Date or Attend. Hours for midterm evaluations.
  9. When finished entering grades, select Submit Grades. Look for the message, “The grade or Last Attend Date changes you made have been saved successfully,” at the top of the page – this means your grades have been received. If you see a STOP warning at the top, check the error message, make any necessary corrections and click the Submit Grades button again.
  10. To grade additional courses, select RETURN TO MENU in the upper right corner of the screen to return to the Faculty and Advisor Services menu, and repeat from step 7.
  11. To view confirmed grades, scroll to the bottom of the Midterm Evaluations page and select Summary Class List from the links across the bottom.
  12. When you are done using Patriot Web, select EXIT in the upper right corner of the screen.You should also close Internet Explorer to ensure security.

NOTE: Please review your grades carefully before submitting them. The Registrar’s Office will not process changes to midterm evaluations. However, since midterms do not calculate a GPA for the student, you may return to the midterm evaluation form to change a grade and Submit Grades again. This will not be possible during final grading.

What is Directory Information?

George Mason University designates the following as public or “Directory Information.” Such information may be disclosed by the University without the student’s prior consent under the conditions set forth in the Family Educational Rights and Privacy Act of 1974 (FERPA).

Directory Information includes:

  • student name
  • address
  • telephone numbers(s)
  • e-mail address
  • birthdate and place of birth
  • photographs
  • major
  • dates of attendance
  • enrollment status (full-time, part-time)
  • class
  • previous institutions
  • major field of study
  • awards
  • honors (including Dean’s List)
  • degrees conferred including dates
  • past and present participation in officially recognized sports and activities
  • physical factors (height and weight of athletes)

Note: Mason does not disclose non-directory information unless the student has signed a consent form or the disclosure meets a qualified exception under FERPA.

Withholding Disclosure

Currently enrolled students may withhold disclosure of directory information under FERPA.

To withhold disclosure, students must present a photo ID in person at the Office of the University Registrar at Student Union I, Room 2101 and complete the Request to Prevent Disclosure of Directory Information Form. The form may be submitted at any time throughout the year and will immediately affect prospective disclosures. George Mason University assumes that failure on the part of any student to specifically request the withholding of a category of directory information indicates individual approval for disclosure. Former students may not place a new request for nondisclosure of directory information on their education records; however, they may request its removal. For more information, please email registrar@gmu.edu.

The following two categories of directory information may be withheld for current students, upon receipt of the Request to Prevent Disclosure of Directory Information Form.

  1. Telephone Directory* – prevents the listing of student name, address, telephone number, major, and e-mail address in the George Mason University Telephone Directory.
  2. Confidential hold** – prevents the disclosure of all Directory Information including name, address, telephone number(s), e-mail address, date and place of birth, major, dates of attendance, enrollment status (full-time, part-time), class, previous institutions, major field of study, awards, honors (including Dean’s List), degrees conferred including dates, past and present participation in officially recognized sports and activities, and physical factors (height and weight of athletes).

*Requests to withhold your information from the campus directory must be submitted to the Office of the University Registrar by 5:00 pm on Friday of the first week of classes of the fall semester to have information withheld in time for the publication of that academic year’s George Mason University Telephone Directory.

**Students who elect this category must conduct all university business either in person with a photo ID card or from a remote location with an original notarized request. Such students’ names will be published in the commencement program unless the students request exclusion in writing. Students in this category are eligible to use interactive web and other electronic systems, such as Patriot Web, for transactions including registration which are protected by a netID and password.

What is the Solomon Amendment?

Per the Solomon Amendment, institutions of higher education are required to provide “student recruiting information” for all students who are at least seventeen (17) years of age and enrolled for at least one credit hour at their institution to military recruiters. Please note that the Solomon Amendment supersedes FERPA and even if a university has a policy of not releasing “directory information” it must comply with requests for “student recruiting information”.

At Mason Student Recruiting Information includes the following:

  • Name
  • Address (campus residential, permanent)
  • Telephone number (campus residential, permanent)
  • Date of Birth or Age range
  • Major
  • Class Level (Freshman, Sophomore, etc)
  • Degrees awarded

Information released is limited to the current semester or previous semester. If the request is received between semesters, the requestor must specify which semester (i.e. previous or upcoming). Further, any student who has placed a “confidential hold” on their record will be excluded under FERPA.

Procedure for Requesting Student Recruiting Information

All requests for “student recruiting information” must be made in writing, using military letterhead which clearly identifies the military recruiting branch or office. Additionally, all requests must be accompanied by a completed Solomon Amendment Request Form. All requests may be sent by email, fax or postal mail to:

Office of the University Registrar
4400 University Drive, MSN 3D1
Fairfax, VA 22030
Email: registrar@gmu.edu
Fax: 703-993-4668

FAQs

If I attend a Virginia community college or other institution that classifies me as in-state, will I be considered an in-state student when I transfer to George Mason University?

You will be classified as in-state only if the George Mason University Office of Undergraduate Admissions or the appropriate graduate unit determines that you meet the Code of Virginia requirements for domicile.  Previous domicile classifications by community colleges or other institutions will not be carried forward to your George Mason University record.

What is required to be considered for the veteran exception provision?

A George Mason University Veteran Supplemental Form, proof of residency and proof of service must be submitted to the Domicile Services Office.  Documents should include a deed or lease with an occupancy date prior to the first day of class and veteran service proof documents.  In accordance with the Virginia Department of Veteran Services, acceptable proof of services include  Commonwealth of Virginia U.S. Armed Forces Veteran ID Card, DD214, DD256 or WD AGO that displays your Branch of service, Discharge date and Discharge status.

What is the veteran exception provision?

The veteran exception provision refers to Section 23-7.4:2.H of the Code of Virginia which establishes eligibility for in-state tuition for veteran students residing in Virginia, but not domiciled in Virginia.  Specifically, veterans residing primarily for educational purposes are generally not considered to be domiciled in Virginia; however, Virginia has an exception provision that still permits the veteran to receive the in-state tuition rate. To qualify, the veteran must reside in Virginia and be discharged from the military for reasons other than “dishonorable.  Individuals with a dishonorable discharge status are not eligible for application of the veteran exception.

Who can benefit from the veteran exception provision?

This provision is available to veterans for educational terms that begin July 1, 2013 or thereafter. It is available only to the veteran and does not extend the benefit to family members. Additionally, a request for tuition reclassification must be submitted prior to the first day of classes in order to be considered for the veteran exception provision.

FAQs for Parents

May I access my child’s academic record?

Under FERPA, when a student reaches 18 years of age or enrolls at a postsecondary institution such as George Mason University, the rights afforded to the parents of a student automatically transfer to the student.

What are my child’s grades?

George Mason University does not mail grades to students or to their parents. Grades are available for students to view online through Patriot Web. Students wishing to share their grades with their parents can submit a request for a transcript, which then will be mailed to an address of their choice.

What is my child’s email address and major?

Email address and major information for students is available via the Mason People Finder.

May I obtain proof of my child’s enrollment?

Enrollment verification may include directory and/or nondirectory information. If nondirectory information is provided, student consent is required. There are several options that may allow you access to enrollment verification for insurance purposes:

  1. The student may request an enrollment verification for you or have it mailed to you.
  2. Insurance companies, parents and students can also obtain enrollment verification directly from the National Student Clearinghouse, the university’s authorized agent.

What if I have power of attorney?

A notarized power of attorney must authorize access to academic records specifically or be a general power of attorney, which covers any and all documents. If all legal requirements are met, the individual listed on the power of attorney will be treated in the same manner as would the student. Unless there is a stated expiration date, the power of attorney does not expire.

FAQs on Graduation

How do I know if I have graduated or not?

We encourage you to monitor your degree status by accessing your unofficial transcript on Patriot Web. When you see the phrase: Degree Awarded followed by your graduation date, that is your indication that you have officially graduated. We post degrees in real-time so please check your transcript often. We will contact you only if there is a problem with your application. Please keep in mind that participation in the May Commencement and Winter Graduation does not guarantee degree conferral.

I am a Bachelor’s Accelerated Masters student. What do I do to make sure my credits are counted properly?

Undergraduates: Students in a Bachelor’s/Accelerated Master’s program must complete a Bachelor’s/Accelerated Master’s Transition Form. The form must be submitted to the Office of the University Registrar prior to graduation from your undergraduate program.

My degree evaluation on Patriot Web is telling me that I have not met the requirements of my degree. What should I do?

The Graduation Department does not offer student advising. If you feel that your degree audit does not reflect your academic record correctly, your Academic Advisor is best equipped to provide you with help. Speak with your advisor right away to resolve the problem.

I’ve submitted my graduation application but now I know I won’t be able to graduate in this term. What should I do?

If you realize you will not complete the requirements of your academic program during the term in which you have applied to graduate, you must withdraw your application to graduate. Submit the Withdraw Graduation Application Form to the Graduation Department. You may fax it to 703-993-4668 or bring it to us personally. You may also send an email to graduate@gmu.edu with your request to have your graduation application withdrawn. Please be aware that you will not be able to register for classes until you withdraw your application.

I have met the requirements of my major but not my minor. Can I graduate from my minor in a future term?

You must meet the requirements of both academic programs in order to graduate. You cannot graduate from your minor in a different semester than your major. However, if you do not meet the requirements of your minor but you have fulfilled the requirements of your major, you may drop your minor and still be eligible for degree conferral. To drop your minor, please visit the Registrar’s Office to obtain the necessary paperwork. You do not need departmental approval to drop a minor.

How do I change my expected graduation date?

Students can update their Expected Date of Graduation on Patriot Web. Click on Student Services, then Student Records, then Expected Date of Graduation. Select a graduation term from the drop down menu and click submit. The new expected graduation date will appear on the degree evaluation. THIS DOES NOT SERVE AS YOUR GRADUATION APPLICATION. You must still apply to graduate.

What is the difference between Graduation Pending and Degree Conferral?

Graduation Pending simply refers to the decision made collectively by your academic department and the Graduation department that you are eligible to graduate.

Since we cannot officially confer degrees prior to the three conferral dates in an academic calendar year, the Graduation department will place a Graduation Pending status on your record. Please be aware that Graduation Pending is only granted for students who have fully met the requirements of their academic program, including having all final grades posted. Once the date of official graduation arrives, the Graduation department will update your status to Degree Conferred.

I thought I graduated previously but I just learned that I did not graduate. What do I do?

If you completed all degree and University requirements within 6 weeks of your date of requested graduation, but your degree was never officially conferred, you may submit a Retroactive Graduation Request. To qualify, there may be no changes or additions to your record since the time of the requested graduation date. You must submit the Retroactive Graduation Request Form to your academic department for preliminary review and approval, then forward the form to the Office of the University Registrar for processing. If an academic action such as a substitution or waiver, or dropping a minor or second degree is required to meet graduation requirements, please contact the Office of the University Registrar for guidance at degaudit@gmu.edu.

FAQs on Student Privacy for Faculty and Staff

What standard security practices must I follow?

All faculty must utilize reasonable measures to preserve the confidentiality, security and integrity of the George Mason University information systems and the information contained therein. All teaching staff should practice appropriate security measures:

  • Never disclose, share or loan your username(s) and password(s) to anyone (e.g., another employee, faculty member, supervisor, student assistant, etc.). Department staff or supervising faculty should obtain individual log-on information for graduate/teaching assistants.
  • Ensure that remote access to, retrieval and transmission of confidential academic record information is accomplished through a secure and encrypted connection.
  • In addition, faculty should take reasonable measures to restrict unauthorized persons from viewing confidential academic record information. For example, you should:
  • Never leave your computer workstation unattended while signed on without appropriate screen locking (e.g., a password-protected screen saver).
  • Never leave personal logon information (e.g., username, password, network mapping, etc.) in view of unauthorized persons.
  • Never program (or ‘hot-key’) automatic access to confidential academic record systems.

May I discuss my students with other faculty?

Faculty should discuss a student’s academic record only with that student or with university employees in the performance of official duties.

May I access student academic records?

Faculty may access a student’s record only in their capacity as the student’s advisor. At Mason, faculty may not access the academic records of students in their classes.

How do I notify students of their grades?

Once you have determined students’ final grades, enter them immediately using Patriot Web.  Your deadline is 48 hours after the scheduled final examination period for the class (see Schedule of Classes).  Instruct students to check their grades by accessing their transcript on Patriot Web.

Graded work during the semester must be returned personally to the student.  Do not leave a stack of graded work for the class and expect students to retrieve their own; this would violate their right to privacy.

Must I formally acknowledge that I understand FERPA?

All employees within the Office of the University Registrar who work with student records must sign the Confidentiality of Student Records statement. This document explains that academic records may only be disclosed to or discussed with individuals with legitimate educational interest. After signing this statement, it becomes part of the employee’s file.

All university offices should consider developing a procedure for handling confidential academic records and ensuring that all staff are educated in these procedures.

What are the consequences for violating FERPA?

FERPA violations may result in the loss of federal funding for the university. Any breach of confidentiality could lead to disciplinary action, including the possibility of termination of employment.

What are acceptable methods for returning papers or exams?

You may share graded papers and exams only with the student, with others upon receiving the student’s consent, or with university officials in performance of official duties. Student papers or exams should not be left outside an office door where students must look through all the papers to find their own; students should not have access to other students’ grades. While you may return papers and/or examinations by mail, the safest practice is to return papers personally to the student.

What is the confidentiality indicator?

FERPA allows students to elect an even higher level of privacy for their education records.  You will see the designation “confidential” on class rosters for such students.  This status in no way precludes you from contacting the student regarding class business.  It does, however, mean that sending a group e-mail to your class in a system that lists the e-mails of all recipients would result in a violation of their privacy rights.  For these students, you will need to send individual messages or a blind copy.  If your course requires that students communicate with each other via e-mail. you must include this information prominently in the syllabus.  Students with a confidentiality indicator may choose not to take the course.

What is Directory Information?

George Mason University designates the following as public or “Directory Information.” Such information may be disclosed by the University without the student’s prior consent under the conditions set forth in the Family Educational Rights and Privacy Act of 1974 (FERPA).

Directory Information includes:

  • student name
  • address
  • telephone numbers(s)
  • e-mail address
  • birthdate and place of birth
  • photographs
  • major
  • dates of attendance
  • enrollment status (full-time, part-time)
  • class
  • previous institutions
  • major field of study
  • awards
  • honors (including Dean’s List)
  • degrees conferred including dates
  • past and present participation in officially recognized sports and activities
  • physical factors (height and weight of athletes)

Note: Mason does not disclose non-directory information unless the student has signed a consent form or the disclosure meets a qualified exception under FERPA.

Withholding Disclosure

Currently enrolled students may withhold disclosure of directory information under FERPA.

To withhold disclosure, students must present a photo ID in person at the Office of the University Registrar at Student Union I, Room 2101 and complete the Request to Prevent Disclosure of Directory Information Form. The form may be submitted at any time throughout the year and will immediately affect prospective disclosures. George Mason University assumes that failure on the part of any student to specifically request the withholding of a category of directory information indicates individual approval for disclosure. Former students may not place a new request for nondisclosure of directory information on their education records; however, they may request its removal. For more information, please email registrar@gmu.edu.

The following two categories of directory information may be withheld for current students, upon receipt of the Request to Prevent Disclosure of Directory Information Form.

  1. Telephone Directory* – prevents the listing of student name, address, telephone number, major, and e-mail address in the George Mason University Telephone Directory.
  2. Confidential hold** – prevents the disclosure of all Directory Information including name, address, telephone number(s), e-mail address, date and place of birth, major, dates of attendance, enrollment status (full-time, part-time), class, previous institutions, major field of study, awards, honors (including Dean’s List), degrees conferred including dates, past and present participation in officially recognized sports and activities, and physical factors (height and weight of athletes).

*Requests to withhold your information from the campus directory must be submitted to the Office of the University Registrar by 5:00 pm on Friday of the first week of classes of the fall semester to have information withheld in time for the publication of that academic year’s George Mason University Telephone Directory.

**Students who elect this category must conduct all university business either in person with a photo ID card or from a remote location with an original notarized request. Such students’ names will be published in the commencement program unless the students request exclusion in writing. Students in this category are eligible to use interactive web and other electronic systems, such as Patriot Web, for transactions including registration which are protected by a netID and password.

What is the Solomon Amendment?

Per the Solomon Amendment, institutions of higher education are required to provide “student recruiting information” for all students who are at least seventeen (17) years of age and enrolled for at least one credit hour at their institution to military recruiters. Please note that the Solomon Amendment supersedes FERPA and even if a university has a policy of not releasing “directory information” it must comply with requests for “student recruiting information”.

At Mason Student Recruiting Information includes the following:

  • Name
  • Address (campus residential, permanent)
  • Telephone number (campus residential, permanent)
  • Date of Birth or Age range
  • Major
  • Class Level (Freshman, Sophomore, etc)
  • Degrees awarded

Information released is limited to the current semester or previous semester. If the request is received between semesters, the requestor must specify which semester (i.e. previous or upcoming). Further, any student who has placed a “confidential hold” on their record will be excluded under FERPA.

Procedure for Requesting Student Recruiting Information

All requests for “student recruiting information” must be made in writing, using military letterhead which clearly identifies the military recruiting branch or office. Additionally, all requests must be accompanied by a completed Solomon Amendment Request Form. All requests may be sent by email, fax or postal mail to:

Office of the University Registrar
4400 University Drive, MSN 3D1
Fairfax, VA 22030
Email: registrar@gmu.edu
Fax: 703-993-4668

Grading

Common Grading Issues

This is a list of common issues that faculty may encounter when grading.

CRNs not listed

If the course that you are trying to grade does not appear on your list of CRN’s, it indicates that you are not listed as the instructor of the course. Please contact your departmental Scheduling or Grading Coordinator for assistance. They will work with the Registrar’s Office to get the instructor of record corrected.

“Student has not withdrawn from course” Error

If you receive this error, you have at least one student on the roster to whom you gave a grade of SA (Stopped Attending) and recorded the last attend date. If the last attend date field has been used, this message will appear every time you enter and submit grades, even if the SA was not used in that session.

Students not on the roster

Non-enrolled students must petition their dean or director for a retroactive add, which will only be granted in extraordinary circumstances and after proof of course completion has been obtained. If a retroactive enrollment adjustment is approved, the dean’s office will contact you to obtain the grade.

Unexcused absence from final exam

Unexcused absence from a graduate final examination results in a failing grade for the course. For undergraduates, you should calculate the student’s final grade as stated in your course syllabus, without the weighted value of the final exam. In some cases, this may still result in a passing grade (see University Catalog). These grades are final and will not allow the student to submit additional work at a later time to improve their grade. However, a student who feels they had a valid reason can petition for a grade change to an IN grade. If this is approved you will be allowed to accept additional work up to the ninth week of the following fall or spring semester. A grade of IN should only be given when a student, for a reason beyond their control, cannot finish their coursework in a normal time frame and establishes a contract for completion with their instructor prior to the end of the class.

Grade Changes

Final grades entered through Patriot Web are processed nightly to award credit hours and calculate GPA’s.

After grades are rolled to student academic records, instructors will no longer see the drop down ‘Grade’ box on the grade roster and the letter ‘Y’ will show in the ‘Rolled’ column. Once this grade roll has occurred, grade changes must be submitted via a paper Change of Grade form.  Instructors may pick up forms in your department or at the Office of the University Registrar.

Change of Grade forms recording changes from temporary (IN, IP, AB, HC) to final grades only require the instructor’s signature.  Final grades may be changed only for recording or calculation error and always require additional approval.

Please consult the Academic Policies section of the University Catalog for restrictions and more information.

Grade Modes

Mason uses grade modes to enforce grading policies. A student registered for a course may have permission to take the course for audit (AU) or credit without grade (S/NC). This changes the individual student’s grade mode, thus further restricting the grades he or she can receive.

Patriot Web grading is designed with internal validation controlled by these grade modes. The grade mode for each student is shown on the grade and attendance rosters in Patriot Web and INB. Only valid grades according to grade mode are displayed in the drop down “grades” box on the web grade roster.

Please read the Academic Policies section of the current University Catalog for more information regarding grading undergraduate and graduate level courses and additional grade notations.


Allowable Grades by Grade Mode

Grades shown below are valid external grades. Administrative grades of SA, NA and HC are available to students in all courses via web grading, but are for internal use only. These notations frequently serve deans and administrators in student services. SA (stopped attending) and NA (never attended) are transformed to grades of F on a transcript. HC (honor charge) is transformed to a grade of NR (not reported).

Grade Mode Description Allowable Grades
U Undergraduate grading A+, A, A-, B+, B, B-, C+, C, C-, D, F, IN*, AB
G Graduate grading A+, A, A-, B+, B, B-, C, F, IN, AB
F Special graduate grading A+, A, A-, B+, B, B-, C, F, IN, AB, S, NC, IP
B Special undergraduate grading for
ENGH 100 and ENGH 101
A+, A, A-, B+, B, B-, C+, C, NC, AB, IN*, IP*
I Special undergraduate grading (BIS 490 & other approved courses) A+, A, A-, B+, B, B-, C+, C, C-, D, F, AB, IN*, IP*
S Satisfactory/ No Credit S, NC, AB, IN*, IP*

Other modes:

A – Audit (the only grade possible is AU, even if the student never attended the course)
L – Law
T – Transfer
X – Not Gradable
Y – Not for Credit

* The grade of IP (in-progress) is only allowed in certain courses as shown above. A grade of IN (incomplete) is usually the appropriate grade for missing work, and calculates as an F while on the student’s record. IN and IP should not be assigned as mid-term grades.

Grading Scale

George Mason University does not dictate a grading scale. Instructors may determine cut off points for A, B, C, etc. The use of plus and minus grades for A, B, C is also at the instructor’s discretion.

Please consult the Academic Policies section of the University Catalog for more information on graduate and undergraduate grades.

Incomplete (IN)

A student who is passing a course may be unable to complete scheduled course work due to a cause beyond reasonable control. In such a case, the instructor may assign a temporary grade of incomplete (IN).

The student must complete all requirements by the end of the ninth week, and the instructor must submit a change of grade by the end of the tenth week of the following fall or spring semester. If the student fails to do so, the grade of IN is changed by the Registrar to an ‘F.”

See the University Catalog for more details about incomplete grades and other grading policies. The Academic Calendar for each semester lists the deadline to submit incomplete work from a previous semester.

Important Note: Graduation candidates have only 6 weeks from the graduation conferral date to resolve IN grades.

Public Grade Posting

The public posting of student grades by student name or any portion of the ID number- at any time, in any format- is not allowed at George Mason University. This policy adheres to the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended.

Satisfactory/No Credit (S-NC)

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Satisfactory/ No Credit

Undergraduates may take up to six credit hours to be graded S-NC. This applies only to electives outside the major field.

Graduate students may take courses as S-NC only for courses that will not be used for degree or certificate requirements.

A student must complete the Satisfactory/No Credit form. The signed form must be brought to the Office of the University Registrar for processing by the last day to add the course.

Special Grades

Please review the Final Grades page and the University Catalog for grading policies and procedures.

Grade Description
AB (Absent from the Final Exam) A temporary grade of AB may be given to students with prior approval of their dean/director to be absent from the final examination. A final grade of AB will convert to F after the ten day make-up period unless a grade change is submitted.
AU (Audit) In order to receive a grade of AU, students (unless they are a part of the Senior Citizen Waiver Program) are required to submit a Course Audit form.  This form requires instructor permission.  A student who is auditing is under no academic obligation to participate in the course, even to the level of attendance. Audit does not award academic credit, nor does it calculate into a student’s grade point average.  The grade of AU will be programmatically assigned after the Audit deadline.
HC (Honor Code) Use this grade if an honor code violation is suspected and will be filed with the Dean of Students (Office of University Life).  A special code NR (Not Reported) will appear on the student’s record. After recommendation from the Honor Committee, a Change of Grade form must be submitted by the instructor to award a final grade.
IN (Incomplete) You may assign a grade of incomplete only if the student meets the catalog requirements for this grade. The University Catalog states: “The grade of IN may be given to a student who is passing a course but who may be unable to complete scheduled course work for a cause beyond reasonable control.” An incomplete is a contract between the instructor and the student and should not be given unless pre-arranged. Work must be completed at the latest by the end of the ninth week of the next semester and grades submitted by the tenth week (not including Summer Term).  Instructors may require a shorter deadline.  In this instance, an Incomplete Grade Contract must be submitted.
NA (Never Attended) Use if the student never attended the course.  NA is an internal notation. The grade of F will appear on the student’s transcript.
SA (Stopped Attending) Use if the student stopped attending the course.  You must give the last date of attendance in the ‘Last Attend Date’ field.   SA is an internal notation. The grade of F will appear on the student’s transcript.
W (Withdrawal) If a student has been granted permission to withdraw and the withdrawal has been processed, you will see the grade of W recorded for the student on your roster. Withdrawals are given administratively and are not always granted.

Incomplete (IN) vs In Progress (IP)

An IN (Incomplete) computes punitively and has the same value as an F.  It restricts the amount of time a student has to complete the course work and will automatically change to a grade of F if a grade change is not submitted by the deadline date.  A grade of IN should be given only in situations where the student, for reasons beyond their control, is not able to complete the coursework within the normal time span of the course.

An IP (In Progress) is appropriate for courses in which the student is expected to continue to develop their research, writing or project until a future semester, such as for a thesis or dissertation, a practicum or internship.  The IP grade is available only for limited, pre-approved courses, most at the graduate level. If IP has been approved for use, it will be one of the grades available on the ‘GRADE’ drop down menu on Patriot Web.  Students in courses that require continuous registration must be continuously graded as IP at the end of each term of enrollment except the last when a final grade must be submitted.

Submit Final Grades

  1. Log onto Patriot Web.
  2. From the Main Menu, select Faculty and Advisor Services.
  3. Select Term Selection.
  4. Select the desired term from the drop-down list, then select Submit Term.
  5. Select CRN Selection.
  6. Select the course you wish to grade from the drop-down list, then select Submit CRN.NOTE: If your course does not appear in the list, it’s because you are not listed as the instructor. Please contact your departmental scheduling coordinators for assistance.
  7. Select Final Grades.
  8. Your roster will display in alphabetic order. Click to position your cursor in the grade field for the first student on the roster. Click in the “Grade” box to use the drop-down list of grades appropriate for each student; select a grade by clicking on it. If you wish to type a grade you may do so. To type a grade with a + or -, you must type the letter grade again until it displays the correct version. You may tab to or click in the Grade field for the next student. Do not use the up or down arrow keys, as this will change the grade selected.NOTE: Please review the Final Grades page and the University Catalog for grading policies and procedures.
  9. Enter a grade for each student on the roster.  If the student has officially withdrawn, a ‘W’ will already appear in the grade field.  If the student did not attend, select the grade NA.  If the student stopped attending, enter the grade SA and enter the last known date of attendance in the Last Attend Date.  Use the grade IN only when the student has incomplete work that cannot be completed on time for reasons beyond their control.  Use the grade AB if the student had prior permission to be absent for the final exam.NOTE: It is not necessary to enter Last Attend Date or Attend. Hours if the student completed the course.
  10. When finished entering grades, select Submit Grades. Look for the message, “The grade or Last Attend Date changes you made have been saved successfully,” at the top of the page – this means your grades have been received. If you see a STOP warning at the top, check
    the error message, make any necessary corrections and click the Submit Grades button again.
  11. To grade additional courses, select RETURN TO MENU in the upper right corner of the screen to return to the Faculty and Advisor Services menu, and repeat from step 7.
  12. To view confirmed grades, scroll to the bottom of the Final Grades page and select Summary Class List from the links across the bottom.
  13. When you are done using Patriot Web, select EXIT in the upper right corner of the screen.
    You should also close Internet Explorer to ensure security.

NOTE: Please review your grades carefully before exiting.  Grades are posted (rolled) to the transcript nightly; once rolled, all grade changes must be made on a paper Change of Grade Form, bearing proper signatures.  If you discover a recording or calculation error that would impact a rolled grade, you should notify the student immediately.

Submit Midterm Evaluations

  1. Log onto Patriot Web.
  2. From the Main Menu, select Faculty and Advisor Services.
  3. Select Term Selection.
  4. Select the desired term from the drop-down list, then select Submit Term.
  5. Select CRN Selection.
  6. Select the course you wish to grade from the drop-down list, then select Submit CRN.
    NOTE: If your course does not appear in the list, it’s because you are not listed as the instructor. Please contact your departmental scheduling coordinators for assistance.
  7. Select Midterm Evaluations.
  8. Your roster will display in alphabetic order. Click to position your cursor in the grade field for the first student on the roster. Click in the “Grade” box to use the drop-down list of grades appropriate for each student; select a grade by clicking on it. If you wish to type a grade you may do so. To type a grade with a + or -, you must type the letter grade again until it displays the correct version. You may tab to or click in the Grade field for the next student. Do not use the up or down arrow keys, as this will change the grade selected.
    NOTE: It is not necessary to enter Last Attend Date or Attend. Hours for midterm evaluations.
  9. When finished entering grades, select Submit Grades. Look for the message, “The grade or Last Attend Date changes you made have been saved successfully,” at the top of the page – this means your grades have been received. If you see a STOP warning at the top, check the error message, make any necessary corrections and click the Submit Grades button again.
  10. To grade additional courses, select RETURN TO MENU in the upper right corner of the screen to return to the Faculty and Advisor Services menu, and repeat from step 7.
  11. To view confirmed grades, scroll to the bottom of the Midterm Evaluations page and select Summary Class List from the links across the bottom.
  12. When you are done using Patriot Web, select EXIT in the upper right corner of the screen.You should also close Internet Explorer to ensure security.

NOTE: Please review your grades carefully before submitting them. The Registrar’s Office will not process changes to midterm evaluations. However, since midterms do not calculate a GPA for the student, you may return to the midterm evaluation form to change a grade and Submit Grades again. This will not be possible during final grading.

Graduation

Ceremony Program Information

In order to have your name listed in the Winter Graduation and May Commencement programs, you must apply to graduate by the last day the graduation application is available on Patriot web for that semester.  Summer graduates eligible to participate in the May Commencement must apply by the Spring application deadline to be included in the May Commencement program.

The final list of names for the Graduation and Commencement Programs are compiled and released to the printer within days of the deadline. Exceptions will not be made. If you apply to graduate after the deadline, your name will not appear in the printed program.

Any student wishing to have his/her name EXCLUDED from appearing in the printed Graduation or Commencement Program must complete the Program Exclusion Request form and submit it to the Office of the University Registrar before the last day that the graduation application is available on Patriot Web. E-Mail requests cannot be accepted. Direct the request to:

Graduation               
George Mason University, Fairfax VA 22030
Fax (703) 993-4668

How do I know if I have graduated or not?

We encourage you to monitor your degree status by accessing your unofficial transcript on Patriot Web. When you see the phrase: Degree Awarded followed by your graduation date, that is your indication that you have officially graduated. We post degrees in real-time so please check your transcript often. We will contact you only if there is a problem with your application. Please keep in mind that participation in the May Commencement and Winter Graduation does not guarantee degree conferral.

I am a Bachelor’s Accelerated Masters student. What do I do to make sure my credits are counted properly?

Undergraduates: Students in a Bachelor’s/Accelerated Master’s program must complete a Bachelor’s/Accelerated Master’s Transition Form. The form must be submitted to the Office of the University Registrar prior to graduation from your undergraduate program.

My degree evaluation on Patriot Web is telling me that I have not met the requirements of my degree. What should I do?

The Graduation Department does not offer student advising. If you feel that your degree audit does not reflect your academic record correctly, your Academic Advisor is best equipped to provide you with help. Speak with your advisor right away to resolve the problem.

I’ve submitted my graduation application but now I know I won’t be able to graduate in this term. What should I do?

If you realize you will not complete the requirements of your academic program during the term in which you have applied to graduate, you must withdraw your application to graduate. Submit the Withdraw Graduation Application Form to the Graduation Department. You may fax it to 703-993-4668 or bring it to us personally. You may also send an email to graduate@gmu.edu with your request to have your graduation application withdrawn. Please be aware that you will not be able to register for classes until you withdraw your application.

I have met the requirements of my major but not my minor. Can I graduate from my minor in a future term?

You must meet the requirements of both academic programs in order to graduate. You cannot graduate from your minor in a different semester than your major. However, if you do not meet the requirements of your minor but you have fulfilled the requirements of your major, you may drop your minor and still be eligible for degree conferral. To drop your minor, please visit the Registrar’s Office to obtain the necessary paperwork. You do not need departmental approval to drop a minor.

How do I change my expected graduation date?

Students can update their Expected Date of Graduation on Patriot Web. Click on Student Services, then Student Records, then Expected Date of Graduation. Select a graduation term from the drop down menu and click submit. The new expected graduation date will appear on the degree evaluation. THIS DOES NOT SERVE AS YOUR GRADUATION APPLICATION. You must still apply to graduate.

What is the difference between Graduation Pending and Degree Conferral?

Graduation Pending simply refers to the decision made collectively by your academic department and the Graduation department that you are eligible to graduate.

Since we cannot officially confer degrees prior to the three conferral dates in an academic calendar year, the Graduation department will place a Graduation Pending status on your record. Please be aware that Graduation Pending is only granted for students who have fully met the requirements of their academic program, including having all final grades posted. Once the date of official graduation arrives, the Graduation department will update your status to Degree Conferred.

I thought I graduated previously but I just learned that I did not graduate. What do I do?

If you completed all degree and University requirements within 6 weeks of your date of requested graduation, but your degree was never officially conferred, you may submit a Retroactive Graduation Request. To qualify, there may be no changes or additions to your record since the time of the requested graduation date. You must submit the Retroactive Graduation Request Form to your academic department for preliminary review and approval, then forward the form to the Office of the University Registrar for processing. If an academic action such as a substitution or waiver, or dropping a minor or second degree is required to meet graduation requirements, please contact the Office of the University Registrar for guidance at degaudit@gmu.edu.

Late Graduation Application

Submit a Late Graduation Application only if all of these apply:
  • You are currently enrolled in your final semester,
  • You intend to graduate at the end of this semester, and
  • The online graduation application is no longer available.

Since you missed the online graduation application filing deadline, your degree may be awarded later than most of your classmates and receipt of your diploma may be delayed.


Instructions

form

Late Graduation Application

1. Complete the Late Graduation Application.

  • Make sure that this form is completed fully and all required signatures are obtained before submitting to the Office of the University Registrar.

2. Verify Diploma Address. 

  • To review the address, please go to the Diploma Mailing Address page and follow the instructions provided.
  • Failure to enter a diploma address will prevent you from receiving your diploma. 

3. Verify Diploma Name

  • Go to the Student Records menu on Patriot Web.
  • Click on the Expected Date of Graduation. The name listed here is your diploma name. If you have a suffix as part of your name in your official student record (i.e., Jr. or III), it will not appear here but will appear on your diploma.
  • If the name listed is incorrect, call the Office of the University Registrar at 703-993-2441.

4. Complete Exit Survey.

  • Provide your feedback about your Mason experiences.

University Commencement

Saturday, May 17, 2014 at 10:00 am
Patriot Center

The University Commencement is open to the following students: Summer 2013 doctoral graduates, Fall 2013 graduates, Spring and Summer 2014 graduation applicants who expect to complete all degree requirements.  Summer 2014 doctoral graduates will participate in the Winter 2014 Graduation.

The Office of Events Management will mail ceremony information to graduating students concerning the Winter Graduation and the University Commencement. For more information, contact Events Management (703) 993-2853 or visit their website.  Law Students should contact the School of Law for graduation information.

For information on the Graduation and Commencement programs, please to to the Program Information page.

University Honors and Honor Cords

To signify that an undergraduate student graduating with Latin honors or with recognition from the university, honor cords are worn with academic regalia at the University Commencement in May and the Winter Graduation in December. The honors level (Cum laude, Magna cum laude, Summa cum laude and with Recognition) will also be reflected on the student’s diploma and official transcript.

Undergraduate students who qualify will be sent an e-mail from the Office of the University Registrar informing them of their eligibility to purchase honor cords. Notification is sent approximately ten days prior to the event.

Eligibility

  • University Honors and Honor Cords are for graduates from Bachelor’s degree programs only.
  • Undergraduate students must have an active graduation application to be eligible to wear honor cords.

Eligibility to wear honor cords during the Spring Commencement and Winter Graduation is based on the following criteria:

  • Cumulative GPA at the end of the Fall Semester:  An email is sent to students whose GPA at the time that the report is run (ten days prior to the event) would qualify them for honors. If a student qualifies based on grades posted after the report is run, Registrar’s Office staff will verify eligibility and notify the Bookstore.
  • Minimum number of credits earned at Mason.
    For the May Commencement, credits in progress for the Spring semester as well as registered Summer semester credits are included.*
    For the Winter Graduation, Fall semester credits in progress are included.
    Credits earned through CREDIT BY EXAM and ADVANCED PLACEMENT are not included.
GPA Range Minimum
Mason Credits
Honors Earned
3.50-4.00 60 Latin honors (Cum laude 3.50-3.69; Magna cum laude 3.70-3.89; Summa cum laude 3.90-4.00)
3.80-4.00 45 With Recognition

*If your honors status changes with the completion of currently enrolled courses, it will be reflected on your diploma and official transcripts.

Please contact the Office of the University Registrar at 703-993-2441 or email graduate@gmu.edu with any questions regarding eligibility to wear honor cords.

Purchasing Honor Cords

  • Honor cords will be available for purchase at the University Bookstore at an approximate cost of $20.00. All honors students will wear the same cord, regardless of their honors level.
  • You must have a photo ID to purchase your honor cords.

Winter Graduation

Thursday, December 18, 2014
Patriot Center, Fairfax Campus

10 a.m. – All Undergraduates

2 p.m. – All Masters and Doctoral Candidates

The Winter Graduation is open to all Fall 2014 graduation applicants who expect to complete all degree requirements in the Fall semester.  Summer 2014 doctoral graduates are invited to participate as well as bachelor’s and master’s students who did not participate in the previous May Commencement.

The Office of Events Management will mail ceremony information to graduating students concerning the Winter Graduation and the University Commencement. For more information, contact Events Management (703) 993-2853 or visit their website.  Law Students should contact the School of Law for graduation information.

For information on the Graduation and Commencement programs, please to the Program Information page.

Withdraw Graduation Application

form

Withdraw Graduation Application

If you decide to delay your graduation to a future term, you must notify the Office of the University Registrar in one of two ways:

Note: You will not be able to register for classes for a future term until one of these options is completed.

  1. Complete and print the Withdraw Graduation Application Form and return it to the Office of the University Registrar.
  2. Call (703) 993-2441 or email the Office of the University Registrar with your request.

IMPORTANT: Once your graduation application has been withdrawn, YOU must log onto Patriot Web and submit a NEW graduation application for a future term. This action can only be initiated by you, the student. It will not be done by the staff members in the Office of the University Registrar, even though they may have assisted you with your withdrawal.

6-week Grace Period

After each conferral date, students are given six weeks to resolve conflicts delaying degree conferral. Eligible circumstances include incomplete or in-progress grades, outstanding study elsewhere grades, graduate transfer of credit to be posted, and dropping an unmet minor. If the issue is resolved by the end of the six-week deadline, your diploma and transcript will still list the official graduation date. Please keep in mind that certain issues are not eligible to be resolved during this six-week grace period. Examples are the thesis and dissertation library deadline, the posting of Comprehensive exams, Foreign Language Proficiency, Credit by Exam, Oral exam grades, and the submission of scholarly papers.

Special Registration (ZREG 200)

form

Special Registration

Special Registration allows you to remain active in the Mason University System without being registered for a course. There is a $45 fee. The most common reason for needing a special registration is for students who must resolve an incomplete grade from a previous semester.

Note to Graduate Students: This type of registration does not meet the continuous enrollment requirement for students working on a thesis or dissertation*. If you are working on a thesis or dissertation, you must enroll in at least one hour of 799 or 999 coursework. Your academic department can assist you with this process.

Graduation candidates who miss the library deadline for thesis or dissertation submission, but do submit officially before the next semester begins, do not have to register for 799 or 999 in that semester, but may stay active through Special Registration.

Registration

4VA Consortium

form

4VA Consortium Registration Form

4-VA is a consortium of four universities in the Commonwealth of Virginia: George Mason University, James Madison University, the University of Virginia, and Virginia Polytechnic Institute and State University.  4-VA creates a collaborative environment where the four universities work together and, as a result, achieve more.  For more information, please go to http://www.4-va.org/

To register, please complete the 4VA Consortium Registration Form.

Auditing a Class

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Course Audit

Students do not receive grades or credit for audited courses. The tuition fee is the same amount for both audit and credit courses. The credit hours will not count into attempted or earned hours.

Students must meet all eligibility requirements and must have instructor’s approval. For policies and eligibility criteria, see the University Catalog.

The Course Audit form must be submitted to the Office of the University Registrar by the last day to drop the course.

Patriot Scheduler

Student Class Scheduling. Simplified.

A new scheduling assistant, Patriot Scheduler, has been added to Patriot Web. The Patriot Scheduler will help you to build class schedules and allows you to block out breaks for athletic practice, job requirements, etc. This link can be found under Student Services → Registration → Patriot Scheduler-Sign On.

Instructions

  1. Visit Patriot Web and log in.
  2. Click on Student Services → Registration → Patriot Scheduler-Sign On.
  3. Add courses to take next term.
  4. Add breaks to block off times for no classes.
  5. Click “View” to view schedules.
  6. When you have found a schedule you like, click “Send to Cart”.
  7. From the Patriot Scheduler Registration Cart, click the “Register” button. Carefully review all course “Status” information, the “Status” will confirm successful registration or display error messages, further action might be required.

How to PDF

Patriot Scheduler - Main Page

a.   Course Status – search for “Open” or “Open and Closed” sections.

b.   Parts of Term – some courses meet for less than the full semester and therefore have modified add, drop, and tuition liability dates proportional to their length. There are standard Part-of-Term codes designated for courses that meet for the full semester (1),the first half of the semester (1F), or the last half of the semester (1L), but additional Part-of-Term codes are assigned to courses with non-standard start and end dates.

c.   Campus –  modify the Campus(es) Patriot Scheduler uses for sections.

d.   Add Course – select the courses you want to schedule.

e.   Add Break – block out days and times when you don’t want to take class.

f.   Generate Schedules – create your schedule from your courses and breaks.

g.   Help Videos – five videos to help you navigate Patriot Scheduler.

h.   Exit – sign out of Patriot Scheduler.

Washington Metropolitan Area Consortium

George Mason University is a cooperating member of the Consortium of Universities of the Washington Metropolitan Area.  The Consortium’s cross-registration arrangement permits students enrolled in eligible degree programs at one member institution to take a course at another member institution.

Eligibility

  • Students must be be currently enrolled at Mason and admitted to a degree program.  Non-degree students are not eligible.
  • First semester students are not eligible for registration.
  • Students must be in good academic standing; some colleges have higher standards. Students in non-academic suspension or expulsion are ineligible.
  • Undergraduate students are restricted to undergraduate level courses and must be in junior status, having earned at least 60 credits.
  • Graduate students are restricted to Graduate level courses.

Tuition and Fees

  • Mason Consortium students pay the Mason tuition rate.
  • Tuition payment is submitted to Mason.
  • Additional fees, such as lab or course materials, are the student’s responsibility and must be paid to the visited institution.  Parking fees are also the student’s responsibility.
  • Credits taken through the Consortium are counted toward full or part-time status at Mason.
  • Refunds, if due, for dropped consortium courses will follow the Mason refund policy.

For students who are also Mason employees, the employee tuition waiver will not apply to consortium registration.

Restrictions

  • Only one consortium course can be taken in a given semester.
  • A maximum of 6 consortium credits can be taken.
  • Restrictions on enrollment may apply for certain courses.  Particular restrictions are not always detailed in the course information.
  • Independent Study, Special Institutes, Tutorials and Study abroad are exempt from registration.
  • Registration is not guaranteed.  Participation is limited by both course availability and institutional Consortium policies of the visited college or university.

Special Exception:  In order to fulfill their Foreign Language requirement, Undergraduate Foreign Language students are permitted to increase the 6 credit hour credit allowance to 9 or 12 credits.  Participation is limited to courses that apply to the student’s program of study.  Students who are dually enrolled (matriculated/degree seeking) at Mason and at another Consortium institution are not eligible to participate.  There are no exceptions to this policy.

Registration Procedure

Registration deadlines for Consortium registration are not the same as Mason registration deadlines.  Mason Consortium registration forms must be submitted two weeks prior to the first day of classes at Mason. (Summer registration forms are due two weeks before the start of Mason’s “A” summer session.)

1. Obtain Course Information.

Mason students may register for a course through the Consortium if the course, or its equivalent, meets the following requirements:

  • The course is not available at Mason during the same semester
  • The course is not exempt from Consortium registration at the visited school.
  • George Washington, American and University of Maryland courses that are offered off campus are not eligible.
  • Independent study, study abroad, special institutes and tutorials are not eligible.

Participation is limited by both course availability and institutional Consortium policies of the visited college or university.  Schedules of classes and course catalogs can be accessed at the visited institution’s website.  Contact the host institution to find out the following:

  • Is the course open?
  • Are there any prerequisites?
  • Are there any special fees?  Remember, special fees are the student’s responsibility and must be paid to the host institution.  A financial hold will be placed on your account at Mason and at the host institution if these fees are not paid.

2.  Complete the Consortium Registration Form.

The Consortium registration form is not available on-line and must be obtained from the Office of the University Registrar.  Complex registrations may need additional processing time and cannot be completed while you wait.  Upon arrival, student rights and responsibilities will be discussed.

All course information (course reference number, course section number, course title, semester hours, and level) must be noted.  Inaccurate and incomplete forms will not be processed and will be returned to you.

Consortium registration requests submitted by Mason students must be approved and recommended by the student’s department chair and dean.  An appointment may be required to obtain approval.  Registration permission is granted on a case by case basis.  Approval is not guaranteed.

The Consortium registration form must be submitted to Mason’s Consortium coordinator two weeks prior to the first day of classes at Mason.

Schedule Changes

Registration changes cannot be made via Patriot Web.  The Consortium Coordinator must make these changes and will notify the other institution.  Contact the Consortium Coordinator immediately if the class is cancelled or you decide to drop the class.

Failure to notify the Consortium Coordinator in a timely manner could result in a failing grade as well as tuition liability.


Questions?

Contact the Mason Consortium Coordinator
Katie Burgess
SUBI, Room 2101
(703) 993-2454
gmucons@gmu.edu

 


For information on a specific topic, please click the link below:

Registration Guide

Below is a Step-By-Step guide to registering and dropping classes at George Mason University.

Building Codes

Campus Locations

Code
Building
Campus
ABArt and Design BuildingFairfax
AFCAquatic and Fitness CenterFairfax
AQAquia BuildingFairfax
ARL1Hazel HallArlington
ARLFHFounders HallArlington
ARLMETMetropolitan BuildingArlington
ARLTBTruland BuildingArlington
BLBlue Ridge HallFairfax
BUCHANBuchanan HouseFairfax
CCommerce BuildingOff Campus
C2Commerce II BuildingOff Campus
CAROWCarow HallFairfax
CBR4260 Chain Bridge RoadOff Campus
CFACenter for the ArtsFairfax
CHCollege HallFairfax
CITCenter for Innovative Technology (2214 Rock Hill Road, Herndon, VA)Off Campus
DKDavid J. King HallFairfax
DLDemocracy Lane (10340 Democracy Lane, Fairfax, VA)Off Campus
EEast BuildingFairfax
ENGRNguyen Engineering BuildingFairfax
ENTEnterprise HallFairfax
ESNHWREisenhowerFairfax
ESTSHREastern ShoreFairfax
EXPLExploratory Hall (formerly Science and Tech II)Fairfax
FHField HouseFairfax
FIELDAthletic Fields located on the West Campus next to the Field HouseFairfax
FINLEYFinley BuildingFairfax
GLOBALMason Global Center (formerly Mason Inn Hotel)Fairfax
HNOVRHanover HallFairfax
HRHampton RoadsFairfax
HTHarris TheaterFairfax
HUBThe Hub (formerly Student Union II)Fairfax
INInnovation HallFairfax
JCJohnson CenterFairfax
KAKeller Annex (3807 University Drive, Fairfax, VA)Fairfax
KAIIKeller Annex II (10396 Democracy Lane, Fairfax, VA)Fairfax
KBKrasnow BuildingFairfax
KHKrug HallFairfax
LHLecture HallFairfax
LSHLoudoun Signal Hill (21200 Campus Drive
Sterling, VA 20164-8699)
Loudoun
MERTENMerten Hall (formerly University Hall)Fairfax
MHMason HallFairfax
MIHMason Inn Hotel and Conference Center
(renamed to Mason Global Center)
Fairfax
MTBMusic Theater Building (formerly Fine Arts Building)Fairfax
NEMNorth East ModuleFairfax
NETCourse offered through the InternetOff Campus
OCLOff-campus LocationOff Campus
PABde Laski Performing Arts BuildingFairfax
PIEDMTPiedmont HallFairfax
PLANETPlanetary Hall (formerly Science and Tech I)Fairfax
POVPoint of View (Mason Neck, VA)Off Campus
PW-BRHBull Run HallPrince William
PW-DHDiscovery HallPrince William
PW-FCFreedom Aquatic and Fitness CenterPrince William
PW-OBOccoquan BuildingPrince William
RRobinson HallFairfax
RACRecreation Athletic ComplexFairfax
ROGERRoger HallFairfax
RSCHResearch HallFairfax
SNDBGESandbridge HallFairfax
STIScience and Technology Building I (renamed Planetary Hall)Fairfax
STIIScience and Technology Building II (renamed Exploratory Hall)Fairfax
SUBIStudent Union IFairfax
TThompson HallFairfax
UD3950 University DriveOff Campus
UHUniversity Hall (renamed Merten Hall)Fairfax
WWest BuildingFairfax

Common Registration Error Messages

Error Message
Description of Problem
Resolution
CLASS RESTRICTIONYou are not eligible to register for this course based on your classification (FR, SO, JR, SR, M etc.).Contact the instructor or department for permission.
CLOSED SECTIONThis course has reached maximum enrollment.Choose "Waitlist" if the option is open, or search for another course.
CLOSED-XXX WAITLISTEDThe course has reached maximum enrollment and a waitlist option is available.Select "Waitlist" from the Action drop-down list in the error message, then click the "Submit Changes" button to waitlist yourself for this course. See Waitlist Information for more details.
COLLEGE RESTRICTIONYou are not eligible to register for this course based on your college (School of Management, Volgenau School etc.).Contact the instructor or department for permission.
CRN DOES NOT EXISTThe five-digit Course Reference Number (CRN) you entered is invalid.Click the "Search for Classes" button or refer to the printed schedule of classes to look up the correct CRN.
DEGREE RESTRICTIONYou are not eligible to register for this course based on your degree (NDU, BA, MA, PhD etc.)Contact the instructor or department for permission.
DEPARTMENTAL APPROVALEnrollment for this course is controlled.Enrollment for this course is controlled.
DUPLICATE CRNThis CRN is already listed on your course schedule.
DUPL CRSE WITH SECT XXX.You are currently registered in another section (XXX) of this course.You may not register for two sections of this course. If you wish to change sections, first verify that space is available in the new section, then drop the original section and add the new section.
FIELD OF STUDY RESTRICTIONYour major (MGMT, CS, HIST etc.) is restricted from taking this course.Contact the instructor or department for permission.
Indiv Section Form RequiredAn Individualized Section form is required to register in this course.Download the Individualized Section form.
INVALID LEVEL FOR COURSEYou are not eligible to register for this course based on your level (ND, G, U).Contact the Office of the Registrar for further information (703) 993- 2441.
INVALID SUBJECT, COURSE, SECTION, AND CRN COMBINATIONThe five-digit Course Reference Number (CRN) you entered is invalid.Click the "Search for Classes" button or refer to the printed schedule of classes to look up the correct CRN.
LINK ERROR: XX REQUIREDYou must register For the appropriate lecture, lab or recitation that is linked to this course.You must register for the appropriate lecture, lab or recitation that is linked to this course.
MAJOR RESTRICTIONYou are not eligible to register for this course based on your major (BIOL, NURS, AVT etc.).Contact the instructor or department for permission.
MAXIMUM HOURS EXCEEDEDYou may not exceed the maximum credit hours allowed for your level.Permission of undergraduate Dean or graduate Chair (or designate) required.
MUTUAL EXCLUSIONCourse content may not be repeated.Contact the department for a specific description.
OPEN-XXX WAITLISTEDThis class is closed and has an active waitlist.

"Open" indicates that at least one person has a waitlist override and is in the 72 hour waiting period.
Select "Waitlist" from the Action drop-down list in the error message, then click the "Submit Changes" button to waitlist yourself for this
course. See Waitlist Information for more details.
PREREQUISITE AND TEST SCORE ERRORYou have not met the required prerequisite or test core requirements for this course.Contact the instructor or department for permission.
PROGRAM RESTRICTIONYou are not eligible to register for this course based on your program (BUBPRE- UNDE, AS-BS-BIOL etc.).You are not eligible to register for this course based on your program (BUBPRE- UNDE, AS-BS-BIOL etc.).
STUDENT ATTRIBUTE RESTRICTIONHNRS Courses
This course is restricted to Honors Students.

All Other Courses
You have reached the maximum allowable credits for this course. See the course and/or departmental section of the catalog for details.
Contact the department or school for more information.
TIME CONFLICT WITH XXXThis course has a time conflict with another course on your schedule.A Time Conflict form must be approved by both instructors and registration will be processed by the Office of the University Registrar. 

Note:  School of Business courses are handled by the School of Business Office of Academic and Career Services (Enterprise, Room 008).

Course Syllabi and Descriptions

All course descriptions can be found in the University Catalog Archives.

A list of subject codes and their descriptions can be found at http://registrar.gmu.edu/facultystaff/subject.html.

You must contact the department for copies of course syllabi.

Credit Hour Limits

Student Status Credit Limit
Undergraduate 18
Graduate 12
Non-Degree 10

 

The Credit Overload Form must be approved and submitted in order to register for more than the maximum allowable credit hours.

Important Note: Undergraduate students on warning, probation, or returning from suspension are limited to a maximum of 13 credit hours for following semesters until they achieve good standing. Students pre-registered for 14 or more credit hours are responsible for seeking academic advising and adjusting their enrollment to a maximum of 13 credit hours by the end of the second week of the semester or their schedule will be automatically adjusted by the Registrar’s Office.

Days of the Week Codes

M Monday
T Tuesday
W Wednesday
R Thursday
F Friday
S Saturday
U Sunday

 

Common Time Block Combinations

MWF Monday, Wednesday, Friday
MW Monday, Wednesday
TR Tuesday, Thursday

Holds

A hold may be placed on a student’s account for a number of reasons by offices such as parking services, cash office, library, student health etc. Some holds prevent registration. Check Patriot Web (Student Services and Financial Aid/Student Records/View Holds) to view your holds.

Contact the department that placed the hold on your account in order to resolve the issue.

Independent Study

formRegistration for individualized study sections requires approval by the Department Chair/Director.

The Individualized Section form must be submitted to the Office of the University Registrar by the last day to add.

Mason Employee Registration

In order to register for classes, Mason employees must first be admitted to the University.

After admission, registration for courses must be done via Patriot Web. Employees must contact the Office of Student Accounts each semester in order to receive the employee tuition waiver.

Non-Degree Registration

The Non-Degree enrollment option is available to students who wish to register in undergraduate or graduate courses but have no immediate degree objective, or to those who need to satisfy prerequisites for admission to a degree program.

Students may register in courses for which they are qualified without seeking formal admission to a degree program. However, admission to Mason as a Non-Degree student is competitive and based upon space availability. Non-Degree applicants must meet the same standards for admission that would apply to the equivalent degree seeking status.

Non-Degree applicants are required to submit official transcripts from all institutions attended. All applicants must apply for Non-Degree admission online at the Office of Admissions web site. Questions may be directed to (703) 993-2400.

Important Note: Graduate course enrollment in some colleges/schools requires additional application requirements. Refer to the Office of Admissions web site for further details.

Registration Deadlines

Last Day to Add Deadline

After the last day to add a course, registration via Patriot Web is prohibited.  If circumstances warrant an exception to policy, only the Chair of the Department offering the course may grant permission to register for a course after the deadline. The Late Schedule Adjustment Form, if approved by the Department Chair, must be signed by Student Accounts before it is taken to the Office of the University Registrar for processing.

Last Day to Drop Deadline

Students cannot drop any course after the drop deadline.  If students feel that they have non-academic circumstances that would warrant an exception to policy, they may appeal to their Academic Dean/Director for permission to withdraw. A grade of ‘W’ will be assigned to those courses but students will be financially liable for tuition. The Withdrawal Form or Late Schedule Adjustment Form, if approved by the Dean, must be signed by Student Accounts before it is taken to the Office of the University Registrar for processing.

Undergraduate degree seeking students have the option to request a Selective Withdrawal.  Please go to the Selective Withdrawal page for more detail information.

Selective Withdrawal

form

Selective Withdrawal

Undergraduate students enrolled in degree programs are eligible to withdraw from a limited number of classes without Dean’s approval and at the student’s own discretion. Students may process a maximum of three such selective withdrawals during their entire undergraduate career at Mason.

The Selective Withdrawal form must be submitted by the published deadline on the academic calendar.  It can be submitted to the Office of the University Registrar in person or via fax (703) 993-4668.

The selective withdrawal period for courses is listed in the Academic Calendar. Student requests for selective withdrawals will not be processed retroactively and must be processed by the Registrar’s Office by the selective withdrawal deadline.

More detailed information about withdrawing from classes can be found in the University Catalog.

Important Note
: While a selective withdrawal has no punitive affect on GPA, it may affect a student’s academic standing since courses that have a grade of ‘W’ (withdrawal) are counted in the attempted hours that are used to determine a student’s credit level.

Senior Citizen Waiver Program

Under terms of the Senior Citizen Higher Education Act of 1974, eligible Virginia residents (requires legal domicile for one year) that are 60 years of age or older are entitled to enroll to audit (no academic credit received) up to three academic credit courses per semester and pay no tuition or fees, except fees established for the purpose of paying for course materials or laboratory fees.

Senior citizens may also enroll in an academic credit course and earn academic credit for that course. However, tuition (for courses taken for credit) is waived only if citizens have a taxable income not exceeding $15,000 for Virginia income tax purposes for the year preceding the year in which enrollment is sought. Income must be verified each semester.  Senior citizens are responsible for paying course-related fees (mentioned above).

Senior Citizens must complete the Senior Citizen Tuition Waiver form to have tuition waived (if applicable) and to apply the audit grade type. Senior citizens must register for courses via Patriot Web and adhere to all registration policies and must add and drop courses by the deadlines listed in the Academic Calendar.

How to Apply

The procedure for applying to Mason as a senior citizen is exactly the same as the standard procedure for any other student status. You must:

  • Fill out an online application
  • Submit academic transcripts from all of your prior colleges
  • Receive an offer of admission before proceeding with registration.

The Senior Citizen Application Guide will provide detailed instructions to assist you in filing your application. Admission (even to take courses as a non-degree student) is competitive and is not guaranteed.

Registering for Courses

If you are accepted as a student at George Mason University, you will need to gain access to Patriot Web in order to register for courses. To establish your Mason username and password, please visit Password Management at http://password.gmu.edu.

You will be assigned a registration time ticket which will indicate the first day and time you will be eligible to register for the semester.  You may view your registration time ticket by following these instructions:

  1. Log-in to your Patriot Web.
  2. Select “Student Services”
  3. Select “Registration”
  4. Select “Registration Status, Time Ticket, Override Notification”

On your assigned registration day and time you may register through Patriot Web.  For more information on how to register, please go to the Registration Guide page.

Auditing Courses

  • Senior citizens may register to audit courses regardless of income level.
  • The Senior Citizen Tuition Waiver Form must be submitted only once in your initial semester at Mason.
  • Every semester, after registering for courses, students must contact the Office of the University Registrar at (703) 993-2441 or email regsite@gmu.edu to request that courses be changed from credit to audit. Failure to do this may result in an unsatisfactory grade on the transcript, tuition liability being accessed, and a financial hold being placed on the student’s account.

Taking Courses for Credit

  • Under the terms of the Senior Citizens Higher Education Act of 1974, eligible Virginia residents, 60 years or older with a taxable income of less than $15,000 may apply to take university courses for credit through either non-degree study or degree-seeking study without paying tuition.
  • You will also be held to all academic policies as listed in the University Catalog.
  • Every semester, after registering for courses, you must submit the Senior Citizen Tuition Waiver Form.  In addition, documentation which verifies income must be submitted. Failure to do this may result in tuition liability being accessed and a financial hold being placed on the student’s account.
  • If you decide to change from receiving credit to auditing the course, you must obtain permission from the instructor on a Course Audit Form by the last day to drop for the semester.

Special Registration (ZREG 200)

form

Special Registration

Special Registration allows you to remain active in the Mason University System without being registered for a course. There is a $45 fee. The most common reason for needing a special registration is for students who must resolve an incomplete grade from a previous semester.

Note to Graduate Students: This type of registration does not meet the continuous enrollment requirement for students working on a thesis or dissertation*. If you are working on a thesis or dissertation, you must enroll in at least one hour of 799 or 999 coursework. Your academic department can assist you with this process.

Graduation candidates who miss the library deadline for thesis or dissertation submission, but do submit officially before the next semester begins, do not have to register for 799 or 999 in that semester, but may stay active through Special Registration.

Study Elsewhere

Students are permitted to take courses elsewhere under unusual circumstances—these circumstances do not include scheduling or commuting convenience or financial (lower cost) reasons.

When seeking to enroll in credit courses at another collegiate institution concurrently, students enrolled at George Mason must complete advanced written permission with the Permission to Study Elsewhere form or they may not receive transfer credit for course work taken at another institution (this rule also applies to courses taken through the consortium). This process may require a significant amount of time; therefore, it is important that the student allows adequate lead-time to complete the process.

When seeking approval, a student must provide the following for the course(s) requested:

  1. Copy of the catalog
  2. Course number
  3. Complete catalog description

There is a minimum grade requirement for courses taken at another institution (except a consortium institution). An undergraduate course must be passed with a “C” or better. A graduate course must be passed with a “B” or better.

After you complete the course, you must have an official transcript from that institution sent in a sealed envelope to:

Records Section
Office of the University Registrar
4400 University Drive, MS 3D1
Fairfax, VA 22030.

George Mason students may register for a course through the consortium, providing the course is not offered at George Mason during the same semester and is not exempt from consortium registration at the visited institution. Additional information on how to register for a consortium course may be obtained from the Consortium Registration section.

Subject Codes

This is a list of all subject codes in alphabetical order used at Mason. Not all subject codes are currently active.

This table is maintained for purposes of preserving historical records.

Code Description
ACCT Accounting
ADEC Associate Degree Elect Credit
ADJ Administration of Justice
AFAM African American Studies
AG American Government (1960s)
AIT Applied Information Technology
AMGT Arts Management
AMST American Studies
ANTH Anthropology
APMA Applied Mathematics (UVA)
ARAB Arabic
ARCH Architecture (1960s)
ARCT Architecture (VA Tech)
ARIN Interdisciplinary Arts
ART Art
ARTH Art History
ARTS Art Studio
ASST Asian Studies
ASTR Astronomy
ATEP Athletic Training Educ Program
ATHL Athletics
AVT Art and Visual Technology
BAC Business Analysis Certificate
BAIS BA in Interdisciplinary Study
BAS BA in Applied Science
BASC BA/SIC Program
BDEC Bachelor Degree Elect Credit
BENG Bioengineering
BINF Bioinformatics
BIO Biodefense
BIOD Biodefense
BIOL Biology
BIOS Biosciences
BIS Bachelor Individualized Study
BMED Biomedical Sciences
BMGT Business Management
BUAD Business Administration
BULE Business Legal Studies
CAPP Computer Applications
CART Cartography
CAS Humanities & Social Sciences
CAST Canadian Studies
CDS Computatnl and Data Sciences
CEIE Civil and Infrastructure Engr
CFG Contracting w/Federal Govt
CFRS Computer Forensics
CHEM Chemistry
CHIN Chinese
CHSS College Humanities/Social Sci
CIA Certified Internal Audit Prog
CJSM Criminal Justice Seminar
CL Comparative Literature
CLAS Classics
CLIM Climate Dynamics
CMA Crime Mapping and Analysis
COMC Community College Education
COMM Communication
COMR Commerce (1960s)
CONF Conflict Analysis & Resolution
CONS Conservation Studies
CORE General Education Core Program
CPET Continuing & Prof Educ Topics
CRIM Criminology
CS Computer Science
CSCP Certified Supply Chain Profsnl
CSI Computational Sci& Informatics
CSS Computational Social Science
CTCH College Teaching
CTP Certified Treasury Professionl
CULT Cultural Studies
CVPA College of Visual & Perf Arts
DAED Doctoral Studies in Education
DANC Dance
DBIA Design-Build Institute of Amer
DESC Decision Sciences
DRAM Drama
DRAW Engineering Drawing (1960s)
EC Electronic Commerce
ECE Electrical & Computer Enginrg
ECED Early Childhood Education
ECON Economics
EDAE Alternative Education
EDAL Adult Education
EDAS Administration and Supervision
EDCC Community College Education
EDCD Counseling and Development
EDCE Character Education
EDCI Curriculum and Instruction
EDEP Educational Psychology
EDGC Counseling and Development
EDGO ed2o Online Courses
EDHR Human Resource Development
EDIT Educ Instructional Technology
EDLE Education Leadership
EDRD Reading
EDRS Education Research
EDSE Special Education
EDSP School Psychology
EDUC Education
EDUT Education – UTEEM
EEP Enterprise Engineering &Policy
EFHP Exercise Fitness/Hlth Promotn
EGR Engineering (1960’s)
ELI English Language Institute
EMBA Executive MBA
ENGH English
ENGL English
ENGR Engineering
EOS Earth Observing and Systems
ESS Earth Systems Science
EUST European Studies
EVPP Environ Science and Policy
EVSC Environmental Science
EXCL Exclude from Degree
EXSH Exercise Science and Health
FAVS Film and Video Studies
FM Facilities Management
FNAN Finance
FNCE Finance and Accounting
FREN French
FRLN Foreign Language
FRNA Foreign Affairs (1960s)
FROR dnu fresh or
FRSC Forensic Science
GAME Computer Game Design
GATL Gatlin Online Courses
GCH Global and Community Health
GECA Geographic & Cartographic Sci
GENL General
GEOG Geography
GEOL Geology
GERM German
GGS Geography & Geoinformation Sci
GHS General and Health Sciences
GIS Geographic Information Systems
GLOA Global Affairs
GOVT Government
GREE Greek
GS General Studies (1960’s)
GSOM Graduate School of Management
H English (UVA)
HAP Health Administration & Policy
HCS Health Care Science (GWU)
HEAL Health
HEBR Hebrew
HHS Health and Human Services
HIST History
HNRS Honors Program
HNRT Honors Program (Science/Math)
HRM Human Resource Management
HSCI Health Science
HSEC Homeland Security
HUM Humanities (Transfer)
IB3 Biosciences, Bioinfo, Biotech
IETT Institute/Educ Transformation
IMA Certified Managemnt Accountant
INDV Individualized Study
INFS Information Systems
INFT Information Technology
INTL International Transactions
IREL International Relations (1960)
IRM Information Resource Mgmt
ISA Information SecurityAssurance
IT Information Technology
ITAL Italian
ITRN International Commerce &Policy
JAPA Japanese
JLCP Justice, Law, Crime Policy
JOUR Journalism
KINE Kinesiology
KORE Korean
LABS Lab Science (Transfer)
LAC Language Arts and Culture
LAS Latin American Studies
LATN Latin
LAW Law
LAWQ Law (Quarter Calendar)
LCCS Leadership Comm Cert Series
LCOP Ldrshp Coaching and Org Perf
LIFE Life
LING Linguistics
LINK Linked Courses
LOGS Logistics
LRNG Learning
LS Liberal Studies
LSCI Library Science (CUA)
MAIS MA–Interdisciplinary Studies
MAM Arts Management
MATH Mathematics
MBA MBA–Interdisciplinary
MBI Molecular Bioscience/Informtcs
MBTI Molecular Bioscience/Technolgy
MCCS Mason Ctr Conservation Studies
MDEV Management and Development
MECH Mechanical Engineering (1960s)
MEIS Middle Eastern and Islamic Studies
MEST Middle East Studies
MGMT Management
MIS Management Information Systems
MKTG Marketing
MLSC Military Science
MNPE Masters in New Prof Studies
MNPS Masters in New Prof Studies
MODV Mgmt and Organizational Devel
MPAS MPA Statistics
MSA Models Simulations DoD Acquis
MSBM Bioscience Management
MSEC Mgmt of Secure Info Systems
MSOM Minor in Business
MSU Moscow State University
MTCH Medical Technology
MUSI Music
NAIS Native Amer/Indigenous Studies
NANO Nanotechnology and Nanoscience
NCLC New Century Lrng Communities
NEUR Neuroscience
NSCI Neuroscience (Undergraduate)
NUPE Nursing Professional Education
NURS Nursing
NUTR Nutrition and Food Studies
ODKM Organiztn Dev & Knowledge Mgt
OM Operations Management
ONCR Degree Audit-Regist Use Only
OR Operations Research
ORIE Orientation
PAGE PAGE Program
PDED Profession Devel in Education
PEAR CVPA-OCPE CEU Courses
PEBU SOM-OCPE CEU Courses
PECA ICAR-OCPE CEU Courses
PECS CS-OCPE CEU Courses
PEDU Phys Ed (1960’s)
PEE1 CEHD-OCPE CEU Courses
PEHH Profess Educ Health/Human Svcs
PEKR Krasnow – OCPE CEU Courses
PELA CHSS-OCPE CEU Courses
PENC NCC-OCPE CEU Courses
PEPP SPP-OCPE CEU Courses
PERS Persian
PEVS VSE-OCPE CEU Courses
PHAR Pharmacy (GWU)
PHED Physical Education
PHIL Philosophy
PHYS Physics
PLGL Paralegal Studies
PMC Process Management Certificate
PMP Project Management
POLI Political Science (1960s)
POLS Political Science (1960s)
PORT Portuguese
PPLS Payroll Professional
PRLS Parks, Recreation & Leisure St
PROV Provost
PSCI Physical Sciences
PSTS Psychology Statistics Workshop
PSYC Psychology
PUAD Public Administration
PUAF Public Affairs
PUBP Public Policy
REAL Real Estate Development
RELI Religious Studies
REUD Real Estate & Urban Developmnt
RHBS Rehabilitation Science
RUSS Russian
SEOR Systems Engr/Operations Rsrch
SOAN Soc/Antro Cross-Disciplinary
SOCI Sociology
SOCW Social Work
SOM School of Management
SOSC Social Science (Transfer)
SPAN Spanish
SPCH Speech
SPMT Sport Management
SREG Special Registrations
SRST Sports and Recreation Studies
STAM Study of the Americas
STAT Statistics
STMT Strategic Management
SUSB Sustainability in Exist Bldgs
SWE Software Engineering
SWSE Software Systems Engineering
SYST System Engineering
TAIT VSE Tech Advance
TAMT VSE Tech Advance Med Tech
TAX Taxation
TCOM Telecommunications-TCOM
TECH Computer Network Technology
TECM Technology Management
TELE Telecommunications Policy
THR Theater
TOUR Tourism and Events Management
TURK Turkish
UNIV University Studies
USE Urban Systems Engineering
USST Urban and Suburban Studies
VAG American Government (UVA)
VART Art (UVA)
VBIO Biology (UVA)
VCOM Commerce (UVA)
VDRW Drawing (UVA)
VEGR Engineering (UVA)
VENG English (UVA)
VFRE French (UVA)
VGEO Geology (UVA)
VGER German (UVA)
VGS Geographic Studies (UVA)
VHIS History (UVA)
VIET Vietnamese
VIRL International Relations (UVA)
VIT Visual Information Technology
VME Mechanical Engineering (UVA)
VMSC Miscellaneous (UVA)
VMTH Mathematics (UVA)
VPED PEDU (UVA)
VPHE Physical Education (UVA)
VPHY Physics (UVA)
VPOL Political Science (UVA)
VPSY Psychology (UVA)
VREL Religion (UVA)
VSOC  Sociology (UVA)
WCON Washington Consortium
WKCM Workplace Communications
WMST Women’s Studies
ZREG Special Registration

 

Time Tickets

Continuing, new Graduate, and Non-degree students are assigned a time ticket for their class code (GR, SR, JR, SO, FR, ND) that allows access to registration based upon the number of completed hours from most to least.  This time ticket indicates the first available time a student may begin to register for the term. Find your specific time ticket by logging on to Patriot Web.

New Undergraduate students (Freshman and Transfer) will be assigned a time ticket after registering for an orientation. Contact the Orientation Office for further information.

Undergraduate Requests for Graduate Course Registration

formA degree-seeking undergraduate student may be granted permission to enroll in a graduate course numbered 500-699 to earn credit applicable towards the undergraduate degree or to hold the course in reserve to apply towards future graduate study.

Students must meet all eligibility requirements and receive approval on the Graduate Course for Undergraduate Credit or the Reserve Graduate Credit form in order to qualify for graduate-level coursework. Refer to the University Catalog for more details and eligibility criteria.

Variable Credit Courses

Variable credit courses will automatically show the minimum number of credits for the course.

To change the credit hours for a variable-credit course from the Register, Add or Drop Classes page, simply click the highlighted credit value shown for the course in your Current Schedule or select Adjust Variable Course Credit, link at the bottom of the page.

Once on the new page, click the number shown in the Credit Hours box and change the number of credits. Then select Submit Changes. Return to the registration form by selecting the Register, Add or Drop Classes link at the bottom of the page.

You may also reach the Adjust Variable Course Credit, link directly from the Registration menu.

View Class Schedule

Click the View Your Schedule link at the bottom of the Register, Add or Drop Classes page to see your confirmed schedule

Waitlist Guide

Important Reminders

  • Not all courses offer a waitlist.
  • Your waitlist position does not guarantee issuance of a waitlist override.
  • Waitlist overrides are issued as students drop from classes. Multiple overrides could be issued simultaneously.
  • A first position on the waitlist does not necessarily mean that a seat has become available to you. You may need to wait for an additional student to drop the class.
  • DO NOT drop from the Waitlist until you have received a Waitlist Override.
  • Waitlist overrides expire and are removed if they are not used within the 72 hour time period. If the override is removed you will be required to add back to the waitlist. Your waitlist position will most likely change.
  • You must check you Mason e-mail account daily.
  • The last waitlist overrides are issued 3 days (72 hours) before the semester begins.
  • All waitlists are purged on the first day of the semester.

Step-By-Step Guide

Scheduling

Scheduling Training Registration

To sign-up for a training session, please complete the form below and select your preferred training session.


Click here to load this Caspio Online Database.

 

 

For office use only: Training Registration System

Transcript

Order a Transcript through Patriot Web

**Please use either Internet Explorer or Mozilla Firefox when ordering transcripts via Patriot Web.**

Current students (or students with a Mason NetID and password) may order transcripts from Patriot Web by following the steps below:

  1. Logon to Patriot Web.
  2. Select Student Services.
  3. Select Student Records.
  4. Select Order Official Transcript.

Your transcript request is securely linked to the Transcripts Plus System hosted by Credentials, Inc. Credentials is the vendor that George Mason University contracts with to provide transcripts through an encrypted, secure service. To use this service, payment must be made by credit or debit card.

Order a Transcript through TranscriptsPlus

Former students and alumni who wish to order a transcript should click on the TranscriptPlus image below:

Transcript Plus

When ordering through TranscriptsPlus, you may be required to provide Credentials with a signed form authorizing release of your academic transcript before your order can be processed. If your order is not eligible for “Automatic Authorization”, the form will be available at the end of the ordering process. Please print and sign the Authorization form. The form must be mailed or faxed to Credentials at 847-716-4280.

To qualify for “Automatic Authorization”, your order should meet the following criteria:

  • The credit card name should match your name on University records.
  • Three of the following – Name, Social Security Number, Date of Birth, GNumber – should match the values in University records.
  • There are no attachments that need to be included with your transcript.

Your order will be processed upon receipt unless you have requested that it be held for degree or grade posting.

Transcript Express Delivery Options

Mason will send your transcript by express delivery if you make that request on your online order and include payment to cover the additional postage fees. The express delivery service is processed via the Online Transcript Order System.

Transcript orders are typically processed in one business day. Express delivery orders received after 2:00pm may not be processed until the next business day.

Next Day Delivery Through Federal Express:

  • Within the Continental United States – Cost is $16.50
  • Alaska and Hawaii – Cost is $19.50
  • International deliveries – Cost is $35.50

All fees are subject to change.

Transcript PDF Transcript Delivery

A PDF transcript is an electronically delivered official George Mason University transcript. It is delivered in Adobe PDF format. The recipient will be emailed instructions on how to download the PDF transcript.

Once downloaded, this PDF transcript should be saved in a secure location as it will become ineligible for downloading at 7:00pm CST on the second business day after the initial download.

Please note:

  1. Not all institutions accept PDF versions of a transcript. Please contact the recipient before requesting PDF delivery.
  2. A printed copy of this transcript is considered an “Un-Official” copy and will display the words “PRINTED COPY” on all pages of the PDF.

Transcript Request for Pick-up

Fairfax Campus Only

Students have the option of picking up their official transcripts at the Office of University Registrar at the Fairfax Campus. These orders must be submitted via Patriot Web or the Transcripts Plus System at least 24 hours before your planned pick-up. Please note that transcripts that are not picked up after 30 days will be destroyed and a new order must be placed.

Students also have the option of ordering upon arrival at the Office of the University Registrar at the Fairfax Campus, however some restrictions apply:

  • The Patriot Web or Transcripts Plus system must still be used (A Self-service Terminal is available)
  • Only 2 transcripts can be requested
  • These requests will not be processed after 4:00 p.m.

Veterans

VA Benefits – Tutorial Assistance

You may be eligible for tutorial assistance if you meet certain prerequisites. Check out the requirements before making any financial commitments.

According to VA guidelines, the following documentation will be required in order to certify an application for individualized tutorial assistance, which can only be for a deficiency in a course that is necessary for the completion of an approved degree program.

  1. Ask your instructor to send an email to veterans@gmu.edu stating that you are “deficient in the course and that individual tutoring is required to correct the deficiency.” No other wording is acceptable.
  2. Select and contract with an approved tutor from the list provided by Learning Services, located in Student Union I, Room 354, which recruits and maintains the Tutor Referral Program for the university. Tutors listed with Learning Services have agreed to a maximum fee. The tutor list will indicate the maximum fee for each tutor according to educational level. Maximum fees and additional information can be found at Tutoring Resources.
  3. Ask Learning Services to send an email to veterans@gmu.edu identifying the tutor you have selected, the course name and number, the agreed hourly tutoring fee, and stating that the tutor is an approved tutor who meets the university’s qualifications and that the agreed hourly tutoring fee does not exceed the usual charges for a tutor of that educational level.
  4. Upon receipt and acceptance of the documentation submitted by the instructor and Learning Services, you may submit VA Form 22-1990t.

VA will pay up to $100 per month for tutorial assistance. The VA limit for tutorial assistance is $1,200.

VA Benefits – In-Residence and Distance Learning Training

In-Resident Training

In-residence training for undergraduate students consists of regularly scheduled standard class sessions (at least once every two weeks). The total number of hours of classroom instruction (based on 50 minutes of instruction per hour) must equal, or be greater than, the number of credit hours awarded for the course multiplied by the number of weeks in the term.

In-residence training for graduate students consists of at least two regularly scheduled standard class sessions, research (either on or off campus), or a combination of both.

Distance Learning

Distance learning consists of interaction between the student and the instructor (who is physically separated from the student) through the use of communications technology instead of regularly scheduled, conventional classroom or laboratory sessions. Communications technology includes mail, telephone, audio or videoconferencing, computer technology (on-line internet courses or email), or other electronic means such as one-way and two-way transmissions through open broadcast, closed circuit, cable, microwave, broadband lines, fiber optics, satellite, or wireless communications devices.

Any courses that consist of some interaction using communications technology and some weeks of standard class sessions but not meeting the requirements to be classified as in-residence training are considered independent study/distance learning.

VA Benefits – Non-Credit Continuing Education

For a non-credit program measured in clock hours, benefits are paid based on clock hours of attendance per week. The beginning date, ending date, and number of clock hours a student is scheduled to attend each week must be reported. Full-time measurement is 18 clock hours per week. Payment of housing allowance under Chapter 33 (Post 9/11 GI Bill) requires 10 or more clock hours per week to qualify for a rate of pursuit greater than 50%.

Clock hour instructional training time is measured as follows:

18 hours or more full-time
13-17 hours ¾-time
9-12 hours ½-time
5-8 hours less than ½-time
1-4 hours ¼-time or less

VA Benefits – Avoiding Overpayments

An overpayment is an incorrect benefit payment that is more than the amount to which you are entitled. If you promptly notify the VA of changes affecting your benefits, you can prevent or reduce overpayments.

In addition, use reasonable judgment when you accept and cash a check. Carefully read all letters from the VA about the monthly rates and effective dates of your benefits. If you think the amount of a payment is wrong, contact the VA before using funds from the payment. The VA will tell you how to return your incorrect payment. If you cash a check for the wrong amount, or receive an incorrect deposit into your bank account, you will be liable for repayment of any resulting overpayment.

For Chapter 33 students, if VA makes an excess payment of tuition and fees to Student Accounts you will be liable for repayment of the excess amount.

VA Benefits – Other Benefits except Chapter 31

Students approved for VA benefits other than Chapter 31 (Vocational Rehabilitation and Employment)

  1. Submit a copy of your Certificate of Eligibility (COE) or Notice of Basic Eligibility (Guard or Reserves) to military@gmu.edu.
  2. Submit a Veterans Registration Reporting Form (VRRF) after your registration is finalized.

VA Benefits – Tuition Assistance and Top Up

The Third Party Billing Office in Student Accounts handles Tuition Assistance (TA) for military members.

Tuition Assistance Top Up

To be eligible for the Top-up benefit, you must be approved for federal Tuition Assistance by a military department and be eligible for MGIB-Active Duty benefits or the Post-9/11 GI Bill. The amount of this benefit can be equal to the difference between the total cost of a college course and the amount of Tuition Assistance that is paid by the military for the course.

See the GI Bill website for Tuition Assistance Top-Up details including application procedures. DO NOT submit a VRRF when using Tuition Assistance Top Up.

Study Abroad

Study abroad fees generally are not included in the academic fees that are paid by VA. The only exception is when the study abroad is a mandatory requirement for an approved degree program. VA payments are generally limited to the equivalent undergraduate in-state tuition rate for the number of credit hours applicable to the student’s degree program.

VA Benefits – Chapter 31 (Vocational Rehabilitation and Employment)

To begin the transition to George Mason University, contact Military Services (military.gmu.edu or 703.993.1316) located in the Johnson Center on the Fairfax Campus.

After a student receives admission to the university, the VA case manager contacts Military Services at military@gmu.edu with the student’s authorization (VA Form 28-1905) to use Chapter 31 benefits.

Military Services will provide a list of eligible Chapter 31 students to the bookstore, parking, and student accounts. These offices will bill VA directly so students do not pay.

Students can purchase required textbooks listed in the class syllabus and up to $45.00 in expendable school supplies per term. Students should inform the bookstore that they are on the veteran list and that VA is billed for their purchases.

Students should contact parking services to obtain a parking permit if needed. Students should again inform parking that they are on the veteran list and that VA is billed for their parking.

Since VA only pays for classes that are required for a student’s approved degree program, students should carefully review their degree audit on Patriot Web and work closely with their academic advisor to be sure all registered classes apply to their degree requirements.

After registration is finalized, students should submit an online Veteran Registration Reporting Form (VRRF) also available from the Military Services website. The VRRF prompts the university to submit an enrollment certification to VA which is required to start VA benefit payments for the term.

The university sends official communications only to your Mason email account. Check your account often and use it anytime you communicate with the university.

VA Benefits – Post 9/11 GI Bill

Procedures for Post 9/11 GI Bill Applicants and Recipients

Active Duty and Veterans:

  1. Apply initially online using VONAPP.
  2. Submit a Veterans Registration Reporting Form (VRRF) after your registration is finalized.
  3. Submit a copy of your Certificate of Eligibility (COE) to military@gmu.edu when received from VA.

Dependents:

  1. Apply initially online using VONAPP.
  2. Submit a copy of the VA Form 22-1990e and TEB screenshot showing benefit transfer approval to military@gmu.edu if waiting for a Certificate of Eligibility (COE) from VA.
  3. Submit a Veterans Registration Reporting Form (VRRF) after your registration is finalized.
  4. Submit a copy of your Certification of Eligibility (COE) to military@gmu.edu when received from VA.

VA Benefits – Rate of Pursuit

VA calculates rate of pursuit by dividing the number of credit hours (or credit hour equivalents) being pursued by the number of credits considered to be full-time by the school. The resulting percentage is the student’s rate of pursuit.

The monthly housing allowance is paid if rate of pursuit is more than 50%, and the student is neither on active duty nor the Chapter 33 spouse of a person on active duty.

VA Benefits – Yellow Ribbon Program

Mason Participation

Beginning Fall 2012, all out-of-state undergraduate, graduate, and law students with 100% Post 9/11 GI Bill (Chapter 33) benefits can participate in the Yellow Ribbon Program at Mason with the exception of active duty members and their spouses. The VA has determined that active duty members and their spouses are not eligible for the Yellow Ribbon Program. An unlimited number of eligible students will receive a maximum of $10,000 per academic year ($5000 from Mason + $5000 from VA) in addition to their regular Chapter 33 benefits.

Eligibility

Only out-of-state undergraduate, graduate, and law students with 100% Post 9/11 GI Bill (Chapter 33) benefit eligibility may apply for the Yellow Ribbon Program. To be considered for the Yellow Ribbon Program, a Certificate of Eligibility (COE) must first be on file in the Office of the University Registrar showing Yellow Ribbon Program eligibility. VA has previously determined that active duty members and spouses of active duty members with Transfer of Entitlement are not eligible. All other dependents with Transfer of Entitlement are eligible.

Application Process

  1. Students meeting Mason Yellow Ribbon program criteria must submit to the Office of the University Registrar, if not already on file, a copy of their VA Certificate of Eligibility showing 100% Chapter 33 benefit eligibility and Yellow Ribbon Program eligibility by email to veterans@gmu.edu or by fax to (703) 993-2467
  2. Register for applicable classes in an approved program.
  3. New students submit an online Veterans Registration Reporting Form (VRRF) indicating Chapter 33 Yellow Ribbon: New YR Applicant. Continuing Yellow Ribbon students from previous semesters indicate Chapter 33 Yellow Ribbon: Continuing YR Recipient.

Details

Yellow Ribbon Program contributions are provided to an unlimited number of eligible Mason students each academic year. A VRRF cannot be accepted prior to registration and initial submission of the Certificate of Eligibility (COE). Mason will provide Yellow Ribbon contributions to continuing participants during subsequent academic years in which Mason is participating in the Yellow Ribbon Program as long as the student maintains satisfactory progress, conduct, and attendance in their academic program. The combined Yellow Ribbon contribution for any semester cannot exceed the difference between in-state and out-of-state tuition charges.

VA Benefits – Flight Training

The Aviation Flight Training and Management minor is not currently approved for veteran education benefits. It is under review by VA and additional information on the status will be provided when available.

Study Elsewhere

Students are permitted to take courses elsewhere under unusual circumstances—these circumstances do not include scheduling or commuting convenience or financial (lower cost) reasons.

When seeking to enroll in credit courses at another collegiate institution concurrently, students enrolled at George Mason must complete advanced written permission with the Permission to Study Elsewhere form or they may not receive transfer credit for course work taken at another institution (this rule also applies to courses taken through the consortium). This process may require a significant amount of time; therefore, it is important that the student allows adequate lead-time to complete the process.

When seeking approval, a student must provide the following for the course(s) requested:

  1. Copy of the catalog
  2. Course number
  3. Complete catalog description

There is a minimum grade requirement for courses taken at another institution (except a consortium institution). An undergraduate course must be passed with a “C” or better. A graduate course must be passed with a “B” or better.

After you complete the course, you must have an official transcript from that institution sent in a sealed envelope to:

Records Section
Office of the University Registrar
4400 University Drive, MS 3D1
Fairfax, VA 22030.

George Mason students may register for a course through the consortium, providing the course is not offered at George Mason during the same semester and is not exempt from consortium registration at the visited institution. Additional information on how to register for a consortium course may be obtained from the Consortium Registration section.