Requests for Data Reports

As the official custodian of Students’ Educational Records, the Office of the University Registrar protects our students by evaluating requests for information from student records.  We provide unofficial data to faculty and classified staff members for legitimate educational usage.  All Mason school officials are required to attend FERPA training prior to receiving student records from the Office of the University Registrar.

Requests for data reports may be submitted using the Data Request Form.

Any requests to include race, ethnicity, or gender must be approved by Compliance, Diversity, and EthicsPlease note that their approval on those data elements does not guarantee that the request itself meets the legitimate educational purpose requirement or will be fulfilled as desired.


Banner Administrative Systems Access (Student Academic Records)

The Registrar’s Information Technology team manages access to student records in Banner Admin Apps, Patriot Web Self-Service for faculty and advisors, and the student-related roles in the Academic Data Mart.  Requests for access require a completed Banner Administrative Systems Account Request form sent to  The form may be found under the Request Access to Banner Products link at the bottom of the Employee Services tab in Patriot Web.  Anyone requesting access must attend FERPA training or have proof of completion and those wishing to have Banner Admin Apps access must additionally attend navigation training.


Official or External Data Requests

Requests for official enrollment, retention, degree, and academic program data for state, federal and other external agencies are provided by the Office of Institutional Research and Effectiveness.  They are responsible for disseminating institutional data to internal and external constituents, including accreditors, state and local government, and national higher education data projects.


Enrollment Planning Reports  

Course enrollment information is available through the Provost’s Enrollment Planning and Administration office.  They compile and report enrollment information on the Arlington, Fairfax, and Science and Technology campuses, and the Loudoun instructional site through MicroStrategy.