Requests for Data Reports
As the official custodian of Students’ Educational Records, the Office of the University Registrar protects our students by evaluating requests for student data. Faculty, classified staff, and students conducting approved research may request data for legitimate educational usage. All individuals requesting data are required to complete FERPA training prior to receiving student records from the Office of the University Registrar.
Requests for data reports may be submitted using the Data and report request form.
Any requests to include race, ethnicity, or gender must be approved by Compliance, Diversity, and Ethics. Please note that their approval on those data elements does not guarantee that the request itself meets the legitimate educational purpose requirement or will be fulfilled as desired.
Banner Administrative Systems Access (Student Academic Records)
The Registrar’s Information Technology team manages access to student records in Banner Admin Apps, Patriot Web Self-Service for faculty and advisors, and the student-related roles in the Academic Data Mart. Requests for access require a completed Banner Administrative Systems Account Request form sent to firstname.lastname@example.org. The form may be found under the Request Access to Banner Products link at the bottom of the Employee Services tab in Patriot Web. Anyone requesting access must attend FERPA training or have proof of completion and those wishing to have Banner Admin Apps access must additionally attend navigation training.
Enrollment Planning Reports
Course enrollment information is available through the Provost’s Enrollment Planning and Administration office. They compile and report enrollment information on the Arlington, Fairfax, and Science and Technology campuses, and the Loudoun instructional site through MicroStrategy.