I have taught the same class at the same time every year for the past ten years, and this is the first year I did not receive a classroom. Is that a mistake?

Posted: April 10, 2018 at 3:01 pm

Rooms are assigned based on requested time-block, technology, and size. Past placement or offering history are not determining factors in classroom placements.

Where can I find out more about Academic Scheduling at Mason?

Posted: April 10, 2018 at 1:11 pm

Academic Scheduling

Why is my room assignment on Patriot Web different from what it was a month ago?

Posted: April 10, 2018 at 1:10 pm

The class schedule is constantly in flux up until the last day to add for a semester. As classes are cancelled or as enrollment grows beyond the capacity of the initially-assigned room, room assignments often switch. Room changes may occur for the following reasons: ADA request: Mason’s Disability Services Office often contacts the Scheduling Office […]

Does the Scheduling Office take rooms away from classes?

Posted: April 10, 2018 at 1:10 pm

Once initial room assignments are released, the Scheduling Office will never take a room away from a section unless: The department scheduling coordinator instructs us to remove the room and put the class elsewhere or cancel it. A section has ‘0’ enrollment a week before the first day of class. In this case, the Scheduling […]

Why must I communicate with my department scheduling coordinator? Why can’t I just go straight to the Scheduling Office?

Posted: April 10, 2018 at 1:09 pm

The Scheduling Office currently consists of three full-time staff members who serve the entire university. Department scheduling coordinators receive regular communications from the Scheduling Office and are therefore apprised of all changes to policies, classroom inventory, and more. Department scheduling coordinators know exactly what information the Scheduling Office needs in order to process a request […]

Is there a waiting list for a time-block/specific room type?

Posted: April 10, 2018 at 1:09 pm

The Scheduling Office does not maintain waiting lists of any type for classroom assignments due to the volume of requests we receive on a daily basis. Previously, we maintained a list of classes which were scheduled in rooms with no technology, but which needed technology-enabled spaces. Beginning Fall 18, all classrooms will have some sort […]

A month ago, I asked for a room at a certain time-block during the initial room run and my class was not placed. A colleague just now asked for a section at the same time, and s/he received a room. Why?

Posted: April 10, 2018 at 1:08 pm

As the start of the semester nears, rooms often open up as classes are cancelled or shifted around. Rooms are first-come/first-served. A room that was not available a week ago might open up some days later. The Scheduling Office reviews each request individually and checks for open space for every single request. The open space […]

Why did so many of my department’s classes not receive a room this semester?

Posted: April 10, 2018 at 1:08 pm

Several factors determine whether a section receives a room placement or not, including: Time-block: rooms are most often requested on M/W/T/R across the 10:30am-4:15pm time-blocks. Scheduling a class during these times can decrease the likelihood that a room might be assigned, simply because the demand is so high. Classroom technology: certain types of rooms are […]

Why are the semester deadlines for schedule edits so far in advance of the actual term?

Posted: April 10, 2018 at 1:07 pm

Deadlines are set in order to offer units the maximum amount of time to make changes to their schedule while also giving Academic Scheduling staff enough time to run the room scheduling software, run data-quality reports, and do general scheduling clean-up in Banner. All of those processes must be in place before both the schedule […]

How are classrooms assigned each semester?

Posted: April 10, 2018 at 1:07 pm

University classrooms are assigned by the Academic Scheduling office in two phases. Initial Room Assignment Once department scheduling coordinators submit their edits during the initial scheduling deadline for classroom placement, software (a component of 25Live) is then used to automatically assign classrooms to thousands of sections. The software takes into account the following parameters when […]