George Mason University

Open the student’s audit and confirm that you are viewing the “official” version.

Scroll to the requirement for which you want to request an exception.

• Select the ellipses
• Select “Request an Exception”

Select the type of Workflow you will use.

• Mason Core Exceptions Workflow should be selected for:
  • Exception requests for Mason Core Requirements (more information can be found here)
• PEA Substitution should be selected for:
  • Substitutions that only require advisor or department approval, as noted in the University Catalog
• Audit Exceptions Workflow should be selected for:
  • Substitutions
  • Waivers
  • Exclude Courses
  • Waive or Modify Requirement Constraint

Select the Exception type

Substitution

• Select the course you want to substitute
• Add a justification
• Select Submit Request

Waive this Requirement

• Select the requirement you want to waive
• Add a Justification
• Select Submit Request

Waive or Modify Requirement Constraint

• Note: This is not available at the course level
• Select Modify or Waive for the constraint you are changing or waiving (i.e. to reduce the number of required credits)
• Modify the number of credits
• Add a Justification
• Select Submit Request

Exclude Courses

• Select the course you want to exclude
• Add a Justification
• Select Submit Request

Advanced Options Information

When requesting an exception in the Mason Degree Audit, users can select the following Advanced options:

• Override course eligibility and secondary constraint limits (Select if advisor intends to add a course that would not meet the minimum requirements)
• Override grade-based constraints (Select if advisor intends to use a course that does not meet the minimum grade requirement)
• Apply exception on this course everywhere it appears on all the student’s audits (Select if advisor intends the exception to apply across programs and/or requirements)

If any of these options are selected, please provide the justification for selecting the option in the justification box for the exceptions. Level 1, Level 2 and OUR approvers will check for a justification and may deny the request if one is not provided.

Pending Exception Request

• After an exception has been submitted, “Exception Requested” will appear in the degree audit an don the student’s “Requests” tab
• The request has now moved into the appropriate workflow for approval