FERPA
FERPA for Faculty and Staff
Posted: January 24, 2020 at 9:40 am, Last Updated: December 18, 2020 at 1:46 pm
UPDATE: FERPA and Coronavirus Disease (COVID-19) FAQ’s We have received several questions regarding staying in compliance with FERPA while the University moves to virtual instruction. We have answered the most frequent questions below, but if you need additional guidance, please email ferpa@gmu.edu. I need a way to communicate with my students while they are off-campus. […]
Student FAQs
Posted: July 1, 2019 at 9:26 am, Last Updated: July 9, 2019 at 9:17 am
How does this legislation impact me as a student? This law prevents Mason from releasing your email, phone number or address under the directory information exception of the Family Educational and Rights Privacy Act (FERPA) unless: The disclosure is to students enrolled at Mason for educational purposes or institution business, and you have not opted […]
Faculty and Staff FAQs
Posted: July 1, 2019 at 9:23 am, Last Updated: August 21, 2019 at 10:23 am
How does this legislation impact me as a faculty or staff member? You may disclosure students contact information to other students enrolled in the institution for educational purposes or institution business, unless they have opted out of such disclosure. Students who have opted-out will have a confidential flag on their account. You should obtain affirmative […]
Release – Suggested Language
Posted: July 1, 2019 at 9:23 am, Last Updated: July 1, 2019 at 11:48 am
Release language can be added to software terms of agreement, forms or websites. Please contact us at ferpa@gmu.edu if you would like assistance creating customized opt-in language. Please ensure that you keep a permanent copy of the consent form for your records. I consent to the disclosure of my email, phone number, and address to […]
Graduate Assistantships and Student Workers FAQs
Posted: July 1, 2019 at 9:23 am, Last Updated: July 1, 2019 at 11:40 am
Can Graduate Assistants and student workers access student records, or share them internally for legitimate educational purposes? All Mason employees, including faculty, staff, graduate assistants, student workers, or contractors doing work on the behalf of Mason can continue to access student contact information in the course of fulfilling their necessary job duties and responsibilities. Please […]
Code of Virginia § 23.1-405(C)
Posted: July 1, 2019 at 9:22 am, Last Updated: June 18, 2020 at 10:16 am
Code of Virginia § 23.1-405(C) Code of Virginia § 23.1-405(C), amended by HB2449 on July 1, 2019, prohibits all Virginia public universities from disclosing a student’s email address, physical address or telephone number under the directory information exception of the Family Educational Rights and Privacy Act (FERPA), UNLESS: The disclosure is to students enrolled in […]
Faculty and Staff FAQs
Posted: October 26, 2018 at 2:43 pm, Last Updated: November 9, 2018 at 11:36 am
How does this legislation impact me as a faculty or staff member? Do not disclose a student’s email, phone, phone number or address to any one who are not university employee or other school official – including other students -unless the student has affirmatively consented in writing. Departmental websites must remove student contact information until […]
Graduate Assistantships and Student Workers FAQs
Posted: September 17, 2018 at 10:38 am, Last Updated: November 9, 2018 at 11:38 am
Can Graduate Assistants and student workers still access student records, or share them internally for legitimate educational purposes? All Mason employees, including faculty, staff, graduate assistants, student workers, or contractors doing work on the behalf of Mason can continue to access student contact information in the course of fulfilling their necessary job duties and responsibilities. […]
Consent to Release – Suggested Language
Posted: September 4, 2018 at 12:23 pm, Last Updated: November 9, 2018 at 11:32 am
The following are examples of suggested language that can be used to obtain student consent to release contact information. Please ensure that you keep a permanent copy of the consent form for your records. Pursuant to Code of Virginia § 23.1-405(C), I consent to the disclosure of my email, phone number, and address for […]