Chosen Name Display and Uses

While Mason will strive to make sure that its systems and applications use both chosen name and pronouns, please understand that Mason may or may not be able to, in instances where the system or application is not controlled by the University. The grids below detail where this information will be shared.

As the Chosen Name and Pronouns Policy is in the early stages of implementation, this list is incomplete and will be updated as systems, applications, and services are reviewed.

Chosen Name – System Status

Chosen Name – Services

Systems Reviewed to Display Chosen Name

Once students or employees provides a chosen name, some systems will display it immediately, depending on the system. Each system will be evaluated individually in consultation with administrators of those systems. The following systems have ether been reviewed or will be reviewed to support chosen names and pronouns. Systems and applications that cannot display chosen name may contain a link for additional explanation as to why the system or application will not display chosen name or pronouns.

Application/SystemChosen NamePronounsPopulationAffiliated Department
Active DirectoryNo (Pending Review)N/AStudents, Faculty, and StaffInformation Technology Services
BlackboardYesNo (Pending Review)Students, Faculty, and StaffInformation Technology Services
Banner - Student Self-ServiceYesYesStudentsInformation Technology Services
Banner - Employee Self-ServiceYesYesFaculty and StaffHuman Resources
Class RosterYesYesStudentsInformation Technology Services
ClockworkYesNo (Pending Review)StudentsStudent Disability Services
Degree WorksYesN/AStudentsOffice of the University Registrar
FusionNo (Pending Review)No (Pending Review)StudentsMason Recreation
HandshakeNo (Pending Review)No (Pending Review)Students and AlumniCareer Services
IM LeaguesNo (Pending Review)No (Pending Review)StudentsMason Recreation
Microstrategy Reports*No (Pending Review)No (Pending Review)Students, Faculty, and StaffInformation Technology Services
NavigateNo (Pending Review)No (Pending Review)StudentsUndergraduate Education
MasonLeapsNo (Pending Review)No (Pending Review)Faculty and StaffHuman Resources
MasonLive (Student Email)Yes (Learn More)N/AStudentsInformation Technology Services
MedicatYesNo (Pending Review)StudentsStudent Health Services
NetIDNo (Learn More)N/AStudents, Faculty, and StaffInformation Technology Services
Outlook (Employee Email)Yes (Learn More)N/AFaculty and StaffInformation Technology Services
ParkingNo (Pending Review)No (Pending Review)Students, Faculty, and StaffParking Services
PeopleFinderNo (Pending Review)No (Pending Review)Students, Faculty, and StaffInformation Technology Services
Pinnacle Electronic (Telecom)Yes (Learn More)N/AFaculty and StaffInformation Technology Services
SalesforceNo (Pending Review)No (Pending Review)StudentsInformation Technology Services
StarRezYesNo (Pending Review)StudentsHousing & Residence Life
Student AccountsNoNo (Pending Review)StudentsStudent Accounts
Timesheets and PayrollYesNo (Pending Review)Students, Faculty, and StaffHuman Resources
TitaniumYesNo (Pending Review)StudentsCounseling and Psychological Services

*  Reports will be updated over a period of time.

Services that use Legal Name and/or Chosen Name

While chosen name will be used in University business where feasible, some processes or services may require the use of the student’s or employee’s legal name. These are services that have been reviewed or will be reviewed to either use legal, chosen first name, or both.

Service DescriptionLegal NameChosen NamePopulationResponsible Office
Communication with External AuthoritiesYesNo (Legal Name Only)Students and AlumniExamples include: Government agencies performing background checks
Degree VerficationsYesNo (Legal Name Only)Students and AlumniOffice of the University Registrar
Diplomas (Including duplicates)YesNo (Pending Review)Students and AlumniOffice of the University Registrar
Domicile AppealsYesNo (Legal Name Only)StudentsOffice of the University Registrar
Enrollment VerificationsYesNo (Legal Name Only)Students and AlumniOffice of the University Registrar
Financial Aid DocumentsYesNo (Legal Name Only)StudentsOffice of Student Financial Aid
Mason IDYesNo (Legal Name Only)Students, Faculty, and StaffMason ID Office
NCAA Athletic CertificationsYesNo (Legal Name Only)Student AthletesOffice of the University Registrar
Official TranscriptsYesNo (Pending Review)Students and AlumniOffice of the University Registrar
Payroll (W-2s)YesNo (Legal Name Only)Students, Faculty, and StaffHuman Resources
Roommate AssignmentYesNo (Pending Review)StudentsResidence Life
SEVISYesNo (Legal Name Only)International StudentsOffice of International Programs and Services
Student Accounts StatementsYesNo (Legal Name Only)StudentsStudent Accounts
Veteran Benefits CertifyingYesNo (Legal Name Only)StudentsOffice of the University Registrar