Exception Workflow in the Mason Degree Audit
Posted: May 28, 2025 at 3:45 pm, Last Updated: November 7, 2025 at 3:37 pm
Workflow Routing Steps Advisor Submits Exception Request Level 1 Approvers (Department level) Equivalent to the Department signature on the Sub/Waiver PDFs Exceptions applied to Mason Core and Degree-level requirements are routed to Undergraduate Education for approval Level 2 Approvers* (College level) Equivalent to the Dean signature on the Sub/Waiver PDFs Exceptions applied to Mason Core […]
How to Submit an Exception Request
Posted: May 28, 2025 at 3:19 pm, Last Updated: November 7, 2025 at 1:53 pm
Open the student’s audit and confirm that you are viewing the “official” version. Scroll to the requirement for which you want to request an exception. Select the ellipses Select “Request an Exception” Select the type of Workflow you will use. Mason Core Exceptions Workflow should be selected for: Exception requests for Mason Core Requirements (more […]
Can I submit an exception to substitute multiple courses in a single exception?
Posted: May 23, 2025 at 11:34 am, Last Updated: November 5, 2025 at 2:21 pm
Yes. When submitting a substitution request, you can enter multiple courses if they fulfill the same requirement. Note: You will need to pay close attention to the constraints for that requirement or section of requirements. In the example below, two courses are being substituted to fulfill a requirement. However, the constraint is built to require […]
Who can submit exception requests in the Mason Degree Audit?
Posted: May 23, 2025 at 7:58 am, Last Updated: May 29, 2025 at 1:30 pm
Anyone marked as an advisor in Banner can submit exception requests. Degree Audit users who are assigned as Level 1 and/or Level 2 Approvers can submit requests as well. Success Coaches cannot submit exception requests. If you need to be marked as an advisor in Banner, please submit a Banner Account Request Form to update […]
I submitted an issue via the Feedback form. Now what?
Posted: March 27, 2025 at 12:27 pm
Thank you for taking the time to submit feedback about the new degree audit. The Degree Audit team will triage forms to understand the issue being communicated. There are several different pathways for resolution. If the issue is with the way the requirements were built, the Degree Audit team will make the fix. If the […]
What is the student’s Entry Year vs their Catalog Year?
Posted: March 27, 2025 at 11:58 am, Last Updated: March 27, 2025 at 12:24 pm
Entry year (“EY2022”) is the admit term on the student record, and reflects the admission year of their primary program. Catalog year often, but not always, matches entry year (“CY2022”). Catalog year determines the audit version(s) that apply to the student’s degree audit. Catalog year tells you which University Catalog edition will govern the student’s […]
What does “Stellic Engage” indicate? Why does my student’s profile display no interests?
Posted: March 27, 2025 at 11:56 am
We are not currently using the Stellic Engage feature. It is a tool that measures a student’s activity within the degree audit, including whether the student has added interests, created a plan, has advising notes, and other functions. This indicator is not related to degree progress. The Interests tool is also not currently in use […]
Why does my student have “Archived – View Only” on their profile?
Posted: March 27, 2025 at 11:52 am
Archived students no longer have an active status in the degree audit, meaning their information is no longer being sent to the application from the student information system, Banner. This means your student has a graduated, withdrawn, terminated, or otherwise inactive status at George Mason.
Why can’t I find my student in the new degree audit?
Posted: March 27, 2025 at 11:49 am
If this student has been admitted, paid their deposit, and indicated their intention to enroll, and there is a student record in Banner, they should populate with a degree audit record the following day. If you have an active student that was not admitted within the past day, and you cannot find them in Stellic, please […]
Should I use the Notes feature in the new Degree Audit?
Posted: March 27, 2025 at 11:16 am
No. Please continue to enter advising notes in Navigate and then in Patriot Connect once it goes live. The Notes feature in the new degree audit is functional, but the agreed upon location for advising notes at this time is in Navigate (before April 30, 2025) and Patriot Connect (after April 30, 2025).