Q: How do I make a change to the catalog?

Changes cannot be made to the published university catalog . All changes will apply to a future edition of the catalog. If you are changing a course , you must create a proposal in CIM-Courses . If you are changing content related to any of the following areas for a Program , you must create a proposal in CIM-Programs. Admissions & Policies Requirements Accelerated Options Dual Degree Changes to any other catalog content, including college/department pages, should be directed to your college catalog contact. For more information regarding how to update the catalog, including publication deadlines, see Catalog Revisions .

Question 1

How do I make a change to the catalog?

Priyanka Champaneri · Accepted Answer

Changes cannot be made to the published university catalog. All changes will apply to a future edition of the catalog.

If you are changing a course, you must create a proposal in CIM-Courses.
If you are changing content related to any of the following areas for a Program, you must create a proposal in CIM-Programs.
- Admissions & Policies
- Requirements
- Accelerated Options
- Dual Degree
Changes to any other catalog content, including college/department pages, should be directed to your college catalog contact.

For more information regarding how to update the catalog, including publication deadlines, see Catalog Revisions.

Question 2

How do I modify a course number?

Priyanka Champaneri · Accepted Answer

If the course you are trying to modify is still active, you must submit a proposal to Deactivate the current number, and then create a proposal to create a New course under the new number.
When creating the New course under the new number, you do not have to recreate all the course details. Instead:
1. Select Propose New Course.
2. A new course form will display. Select the Propose New from Existing Course button, located on the top right of the display.
3. The course-picker pop-up will display. You may either use the top drop-down menus for college/department to filter for the course, or you may enter the course directly into the Quick Add field. You must enter the subject prefix in all-caps. Select Add Course when you are done.
4. All of the course details will populate in the course form. You must still fill in the Course Number field with the new proposed number.
5. You should fully review all the course details before saving or submitting your proposal to workflow.

Note: If the course number you'd like to reuse belongs to a Deactivated course, you may not reuse the number until five years have passed. If you are certain that five years have passed and CIM is still not allowing you use that course number, contact the Registrar's Office.

Question 3

I received a proposal for review/approval and I'm not sure why. What do I do?

Priyanka Champaneri · Accepted Answer

You may have received the proposal because:

the initiator of the proposal identified your department as a unit impacted by the proposed change.
the course involved in the proposal may be bundled with a course from your department.

In both cases, you should review the proposal and select Approve to move it forward in workflow if you have no questions about its content. If neither of the above is true and the proposal is not for your department, contact your college catalog contact to review your role assignment.

Question 4

I am no longer the person responsible for approving for this role. How do I remove myself?

Priyanka Champaneri · Accepted Answer

Email your college catalog contact to notify them of the change

Question 5

I receive too many notification emails. How can I make them stop?

Priyanka Champaneri · Accepted Answer

You can easily set up a filter in your Outlook box which automatically files all CourseLeaf emails into a folder and out of your inbox. Be advised that you will still need to review these emails and approve your items in CIM.

How to create a filter in Outlook for CIM emails

If you do not want to set up a filter and also do not want to receive notification emails, send a request to the Registrar's Office.

Question 6

Why aren't my program changes showing in the published catalog?

Priyanka Champaneri · Accepted Answer

Changes cannot be made to a published catalog. Once the catalog is published, fully-approved program changes are pushed to update in the following year's catalog.
The Registrar's Office will accept all program changes for publication which are fully-approved by a prescribed cut-off date for each catalog cycle (usually mid-March).
If your proposal was approved after the mid-March cut-off date, the change will not appear until the following year's catalog, at which time the degree audit will also be updated.
- for example, if your program proposal was approved in April 2019, it will have missed the publication deadline for the 19-20 catalog. The change will instead be pushed to update the 20-21 catalog.
The catalog is always published on the Thursday before the first day of Fall Registration begins (usually the first Thursday in April).

Question 7

Why aren't my course changes showing in the published catalog?

Priyanka Champaneri · Accepted Answer

Changes cannot be made to a published catalog. Once the catalog is published, fully-approved course changes are pushed to update in the following year's catalog.
The Registrar's Office will accept all course changes for publication which are fully-approved by a prescribed cut-off date for each catalog cycle (usually mid-March).
If your proposal was approved after the mid-March cut-off date, the course will be updated and available in Banner, but it will not show until the following year's catalog.
- for example, if your course was approved in April 2019, it will be updated in Banner, but it will have missed the publication deadline for the 19-20 catalog. The change will instead be pushed to update the 20-21 catalog.
The catalog is always published on the Thursday before the first day of Fall Registration begins (usually the first Thursday in April).

Question 8

I cannot access the system. What do I do?

Priyanka Champaneri · Accepted Answer

If you have never logged into any CourseLeaf product before (CLSS, CAT, CIM), then you may not have access. Email the Registrar's Office to check.
If you are certain you have access, please try the following standard trouble-shooting steps:
- confirm that you are connected to the internet
- try to refresh the page
- try a different browser

Question 9

I received a proposal for review/approval, but the person who submitted it is not involved in my department and should not be modifying this course. What do I do?

Priyanka Champaneri · Accepted Answer

Contact the person regarding why they submitted the proposal or to confirm that it was submitted in error.
If the proposal was submitted in error, email the Registrar's Office and request that the proposal be Shredded.

Note: once the proposal is deleted by the Registrar's Office, there is no way to reinstate it. Please be absolutely sure that the proposal needs to be shredded.

Question 10

I would like to add a restriction to the course but am not sure of which options to pick. What do I do?

Priyanka Champaneri · Accepted Answer

Review the Registration Restrictions page for details on each restriction type and the options available. If you are still unsure about what to select, contact your college catalog contact to discuss how you'd like to use restrictions and for guidance.

George Mason University

Office of the University Registrar

Search Results

How do I make a change to the catalog?

How do I modify a course number?

I received a proposal for review/approval and I’m not sure why. What do I do?

I am no longer the person responsible for approving for this role. How do I remove myself?

I receive too many notification emails. How can I make them stop?

Why aren’t my program changes showing in the published catalog?

Why aren’t my course changes showing in the published catalog?

I cannot access the system. What do I do?

I received a proposal for review/approval, but the person who submitted it is not involved in my department and should not be modifying this course. What do I do?

I would like to add a restriction to the course but am not sure of which options to pick. What do I do?

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