George Mason University

You will receive a notification from the Office of the University Registrar when your program is live in the new Mason Degree Audit. Once your program is live, follow these instructions to log in to review your audit:

Log into Patriot Web (https://patriotweb.gmu.edu), then click on the Student Services tab or link:

From the Student Services menu, click on Student Profile:

In the left-hand navigation pane of the Student Profile, select Mason Degree Audit:

No. Adding courses or a major or minor in the planner within the degree audit does not add it to your student record. The planner lets you explore options and see how your program requirements are affected, but the planner does not modify your official student record.

Contact or meet with your advisor to confirm that your plan will meet all graduation requirements.

The green bar indicates courses that you have already completed.

The golden yellow bar indicates courses that are currently in progress (in the Planned view, this will include all courses you have added to your plan, and in the Official view, it will include courses for which you are registered but have not yet completed).

The gray bar indicates the remaining number of courses you need to fulfill the various requirements in your plan.

The progress bar can be configured to display remaining credits or courses. To change this setting, click on your profile settings menu (your initials in the top right corner toolbar), and under View Settings > Progress Display > View, select in the drop-down menu between Courses and Credits. 

The Milestones progress bar indicates additional information about your overall requirements completion. Milestones are non-course requirements in Stellic, and they are tracked separately from the coursework in terms of the overall progress. Milestones, or non-course requirements, in the audit are indicated with a flag symbol. 

Yes, the new degree audit enables students to explore the way their academic history applies to the requirements of programs they have not officially declared.

A student can add programs (majors, additional majors, and minors) to their audit by selecting the “add or edit programs” link in the header of their degree audit.

Search by program name and press Enter.

With the program selected, click on the plus sign icon.

You will be asked to confirm your selection, click OK, and the audit header will update with the newly selected program included as “Not Declared.”

In the Planned view (only) of the audit, you can scroll down to review the newly added requirements.

If something doesn’t look entirely correct on your audit, don’t panic. The first step is to submit a Feedback Form from the left-hand navigation pane in the degree audit itself. Provide the requested information and submit. The Degree Audit team will review the submissions in the order they’re received. You may see changes in your audit as a result of your submission but you will NOT receive a reply as a result of submitting the form.

You can always contact your academic advisor. They can assist with questions about the program requirements and the way classes you’ve taken are fulfilling requirements. There may be a difference in the way the requirements are articulated in the new degree audit that you’re just not used to seeing yet, and this might affect the way classes are being applied.

Your academic advisor may also be able to fix the problem for you, if it’s just a question of applying a particular course to a particular requirement.

If a class you’ve taken doesn’t fit into one of the program requirements as those requirements have been coded in the degree audit, that class will appear at the bottom of your audit as “unmatched.” Literally, the class didn’t match one of the requirements so it was not applied anywhere in the audit. Unmatched courses are still counting toward total credits and other general requirements for the program, but they just weren’t applied anywhere specifically. They are eligible to fulfill specific requirements if your program approves them.

Your academic advisor should be your primary contact for any questions you have about your degree audit. If you have an assigned advisor, their information will appear in the upper section of your audit. If you’re not sure who your academic advisor is, reach out to your program.

Undergraduates can use the “Find My Advisor” page if an advisor is not assigned in the system.

Why your academic advisor first? They can help to determine the nature of your question, and may be able to resolve any issues before escalating. Being in touch with your academic advisor provides an opportunity to discuss your progress along with your program, and ideally to answer any specific questions you have about the audit.

Anything your advisor can’t answer, they’ll follow up with the Degree Audit team to resolve.

Any changes made to your academic record will appear the next day. This includes changes of major, final grades being reported, or the addition of any concentrations, minors, etc. 

The degree audit uses the chosen name set in Banner for both students and advisors. This means the name you prefer to be called will appear in Stellic. Your legal name will be used in official documents, but your chosen name will be used in daily interactions within Stellic. You can find more information on updating your chosen name and pronouns here. 

Exceptions are actions like course substitutions or waivers in the degree audit that make an exception to the degree requirements. Exceptions can be requested by an advisor and require review and approval from the program and college/school. If you have an exception or exception request pending in your degree audit you will see these identified on the requirements with a red box that reads, “1 Exception” for example. You can click on that box to review more details about the exception.

To log into the new Mason Degree Audit as an advisor, log into Patriot Web (https://patriotweb.gmu.edu), then click on the Faculty and Advisor Services tab or link:

On the resulting menu, click on Mason Degree Audit – Authorized Access Only:

No. Please continue to enter advising notes in Navigate and then in Patriot Connect once it goes live. The Notes feature in the new degree audit is functional, but the agreed upon location for advising notes at this time is in Navigate (before April 30, 2025) and Patriot Connect (after April 30, 2025).

If this student has been admitted, paid their deposit, and indicated their intention to enroll, and there is a student record in Banner, they should populate with a degree audit record the following day. If you have an active student that was not admitted within the past day, and you cannot find them in Stellic, please submit a Feedback Form within the application to alert the Degree Audit team. 

Archived students no longer have an active status in the degree audit, meaning their information is no longer being sent to the application from the student information system, Banner. This means your student has a graduated, withdrawn, terminated, or otherwise inactive status at George Mason.

We are not currently using the Stellic Engage feature. It is a tool that measures a student’s activity within the degree audit, including whether the student has added interests, created a plan, has advising notes, and other functions. This indicator is not related to degree progress. The Interests tool is also not currently in use at George Mason University. These are both part of the application so even though we are not using them, we cannot remove them.

Entry year (“EY2022”) is the admit term on the student record, and reflects the admission year of their primary program. Catalog year often, but not always, matches entry year (“CY2022”). Catalog year determines the audit version(s) that apply to the student’s degree audit. Catalog year tells you which University Catalog edition will govern the student’s program requirements.

Thank you for taking the time to submit feedback about the new degree audit. The Degree Audit team will triage forms to understand the issue being communicated. There are several different pathways for resolution. If the issue is with the way the requirements were built, the Degree Audit team will make the fix. If the feedback is about desired functionality, or a question about how to do something within the audit, that will be passed on to one of the other project leads to offer assistance.

Issues that cannot be resolved by the OUR Degree Audit team are sent to the technical support team at Stellic. They review and let us know whether it’s a technical issue that they can resolve (and how quickly that can be delivered), or if it will require more extensive feature requests and development work. Some requests for new features or enhancements cannot be accommodated by the vendor.