Forms
The Office of the University Registrar strictly follows University Guidelines for the Honor Code. Please be aware of this when filling out any of the forms listed below.
Please fill out the appropriate form, obtain all required signatures, and return the form to the Office of the University Registrar. If any forms are due to the Office of the University Registrar on any of the dates listed on the academic calendar, they must be submitted by 5:00 p.m. on the deadline. Please have a valid photo I.D. when picking up and dropping off forms in person at the Mason Student Services Center. Electronic photos or copies of a photo I.D. will not be accepted.
All forms submitted are normally processed in two to three business days, not including the date received. There are several peak periods, (graduation, the priority registration period etc.) when processing time may take longer.
For any question, please feel free to Contact Us or refer to the guide for forms submissions
| Forms | Who | Description | |
|---|---|---|---|
| Academic Advisor Approval | Undergraduate Students | Must be submitted to your Academic Dean before you may register for classes after returning from suspension. | |
| Bachelor's/Accelerated Master's Transition | Undergraduate Students | Used with the bachelor's graduation application; Only for those accepted into an accelerated master's program. Note: While the university has mandated telework, please complete this form using an e-signature and sending it to the appropriate party through your Mason email account. | |
| Before Leaving Mason | All Students | To be used as a checklist if you leave George Mason University. | |
| Certificate Declaration | Undergraduate Students | Used by currently enrolled bachelor's degree students who would like to declare an undergraduate certificate. | |
| Certificate of Tax Dependency | All Students | For students to grant the University permission to release FERPA protected student information to a parent or legal guardian if the student is a dependent. | |
| Change of Campus | All Students | To be completed by students who want to change campus type | |
| Change Home Campus - Fairfax to Korea | For students to change their home campus from Fairfax to Mason Korea | ||
| Change of Home Campus - Korea to Fairfax | For students to change their home campus from Mason Korea to Fairfax | ||
| Change of Personal Information | All Students | Used to request a change or update to name, birth date or social security number. | |
| Change of Program (Graduate) | Graduate Students | This form can be used if the program change is within a single college. College changes require re-admission. This form cannot be used by newly admitted students. | |
| Change/Declaration of Academic Program | Undergraduate Students | For undergraduate students who wish to declare or make a change to their Academic Program | |
| Classroom Reservations for Academic Use | Faculty/Staff | To schedule a classroom for academic use. Must be related to a credit-bearing class. | |
| Course Audit | All Students | Must be submitted to the Office of the University Registrar by the last day to drop. | |
| Credit Overload | All Students | *Must register for classes before submitting. Used to request a credit overload. Can be used by Graduate, Undergraduate and Non-Degree students. | |
| Degree and Enrollment Information | All Students | Submit to third parties as an attachment to Clearinghouse verifications as needed. | |
| Delete Program Request Form (Undergraduate) | Undergraduate Students | For currently enrolled bachelor's degree students who would like to delete a program (ex. major, minor, concentration). | |
| Diploma Name and Accent Mark Request- online form | All Students | Use this form to request a name other than your legal name on your diploma, or to add a special accent mark in the name printed on your diploma. | |
| Doctoral Advancement to Candidacy and Non-course Requirements | Graduate Students | Used for Doctoral students to be advanced to candidacy | |
| Doctoral Dissertation Research | Graduate Students | Grace Period for Full-Time Equivalent Status. | |
| Document Authentication Request | All Students | For authentication of university academic documents. | |
| Dual Masters Program of Study | Graduate Students | For students who wish to pursue two master’s degrees simultaneously. It must be submitted upon matriculation into the second program. | |
| Enrollment Verification | All Students | Verification of enrollment. | |
| FERPA Consent to Release Student Information - online form | All Students | For students to grant the University permission to release FERPA protected student information to a third party | |
| Grade Change Request for Faculty | Faculty | For use by faculty to initiate grade change requests for temporary and final grades | |
| Grade Change Request for Grading Coordinators | Grading Coordinators | For use by designated grading officials to initiate grade change requests for temporary and final grades | |
| Graduate Course for Undergraduate Credit | Undergraduate Students | Must be submitted to the Office of the University Registrar by the last day to add. | |
| Graduate Program Resignation and Transfer | Graduate Students | For students who wish to resign from one graduate program and transfer to a lesser degree program or certificate in the same discipline | |
| Graduate Student Parental Leave of Absence application | Graduate Students | Submit this form at least six weeks in advance prior to the term you plan to take leave due to becoming a parent via birth, adoption, foster or custodial care placement. | |
| Graduate Student Request for Undergraduate Course Registration | Graduate Students | ||
| Graduation Invitation | All Students | For use by international students. Submit as an addendum to enrollment verifications available from Patriot Web or degree verifications available from the National Student Clearinghouse. | |
| Incomplete Extension | All Students | Petition for extending the deadline for submission of completed work. | |
| Incomplete Grade Contract | All Students | For use when an advanced deadline will apply; when incomplete work will be reviewed by another faculty member, or in other unusual circumstances where special clarity is needed. | |
| Late Graduation Application | All Students | Used to apply for graduation after the online application is no longer available. A Retroactive Graduation Request is required after the 6 week grace period has passed. | |
| Late Schedule Adjustment | All Students | ||
| Leave of Absence | Undergraduate Students | Required for all undergraduate students who are planning an absence from Mason. Students on Leave of Absence typically are not eligible for in-school deferment. Please consult with your lender if you have any questions. | |
| Leaving Mason - Undergraduate Students | Undergraduate Students | Used by undergraduate students who want to formally let Mason know that they will not be returning | |
| Master's Degree Non-Course Requirements | Graduate Students | Used to report the completion of all Masters Non-Course Requirements. | |
| Master's Thesis Research | Graduate Students | Grace Period for Full-Time Equivalent Status. | |
| Minor Declaration | Undergraduate Students | Used by currently enrolled bachelor's degree students who would like to declare a minor. | |
| Non-Credit Record Request | |||
| Patriot Pass | All Students | ||
| Re-enrollment Application - Graduate | Graduate Students | To be completed by Graduate students who have missed two or more consecutive semesters at Mason. | |
| Re-enrollment Application - Non-Degree Graduate Studies | Non-Degree Students | ||
| Re-enrollment Application - Undergraduate | Undergraduate Students | To be completed by undergraduate students who have missed one or more consecutive semesters at Mason. | |
| Reassignment of Non-Degree Credit (Undergraduate) | Undergraduate Students | For current Undergraduate Degree seeking students to transfer previous Mason Non-Degree work into their current Undergraduate program. | |
| Reduction of Credits | Graduate Students | For Doctoral, MFA or Masters Degree students. Institutional unique credits must be met. | |
| Request to Prevent Disclosure of Student Information | All Students | Used to place a hold on student accounts to prevent student information from being released, or to revoke a hold currently on a student’s account. | |
| Reserve Graduate Credit | Undergraduate Students | Must be submitted to the Office of the University Registrar by the last day to add. | |
| Retroactive Graduation Application | All Students | Required after the 6 week graduation grace period has elapsed. | |
| Satisfactory/No Credit | All Students | Must be submitted to the Office of the University Registrar by the last day to add. | |
| Secondary Certificate Application (Graduate) | Graduate Students | For current Master and Doctoral students use only. | |
| Second Degree (Undergraduate) | Undergraduate Students | For undergraduates who wish to pursue two concurrent degrees | |
| Secondary Master’s Application (Graduate) | Graduate Students | ||
| Selective Withdrawal | Non-degree undergraduate and degree-seeking undergraduate students | For non-degree undergraduate and degree-seeking undergraduate students | |
| Senior Citizen Tuition Waiver | All Students | Senior citizens must first be admitted through the Non-degree Office before they may register. For more detailed information go to the Senior Citizen Tuition Waiver Program page. | |
| Solomon Amendment | All Students | Requests for student recruiting information must be made in writing, using military letterhead which clearly identifies the military recruiting branch or office. | |
| Special Registration to Retain Active Status (ZREG 200) | All Students | For students not enrolled in a credit-bearing course but whose academic department certifies that they are pursuing an activity related to their Mason enrolled program can retain active status by registering for Special Registration (ZREG 200). | |
| Student Success Plan | Undergraduate Students | Students requesting permission to repeat a non-repeatable course beyond the allowable limit use this form to document a plan for completing a course successfully. | |
| Study Elsewhere - Undergraduate Students - Graduate Students | All Students | Must be submitted to the Office of the University Registrar prior to the taking of the course at another institution. | |
| Study Elsewhere Removal | All Students | Submit to the Office of the University Registrar to remove a previously requested Study Elsewhere. | |
| Substitution/Waiver Form | All Students | Request that a requirement in an academic program be met by: 1) a transfer course even though not considered equivalent to a Mason course, or 2) a Mason course not usually applied to meet the requirement. Also to request that, on some clearly-detailed basis, a requirement in the student's academic program be waived. (Does not waive or give credit hours.) | |
| Termination Exception Request (Graduate ) | Graduate Students | Submit this form to your College upon notification of possible Termination. | |
| Time Conflict | All Students | For students requesting to register for a course that results in a time conflict of 15 minutes or less | |
| Time Limit Extension | Graduate Students | For Graduate students who need to extend their graduation deadline or advancement to candidacy deadline. | |
| Transfer of Credit (Graduate) | Graduate Students | For Graduate students to transfer credit from previous institutions attended or from Mason Non-Degree. | |
| Updating Race/Ethnicity | All Students | For Students (Faculty/Staff, please work with H.R.) to request a change to your ethnicity or race | |
| Verification of Pending Degree | All Students | ||
| Veterans Registration Reporting Form (VRRF) | All Students | The University certifies enrollment to the VA based on the information provided on the reporting form. | |
| Voluntary Resignation from Graduate Academic Program | Graduate Students | Students who have been granted a resignation will not be able to register for any courses unless admitted to another degree program or non-degree status in a different program. | |
| Washington Consortium Permission Form | All Students | Not to be confused with Financial Aid consortium | |
| Withdraw Graduation Application | All Students | Students who decide to delay their graduation to a future term |