George Mason University

Before the schedule is published on Patriot Web, you will be able to delete sections in CLSS.  After the schedule is published, you will need to cancel and recreate any sections where you need to change the following:

• campus
• part of term
• schedule
• title

You do not need to cancel a section if you are moving it to a new room.

Currently, you are not able to add a second meeting pattern that has “Does Not Meet”. Because of this, please type in the Internal Notes field “Add Online Meeting Pattern” and include any specific dates if necessary and the Academic Scheduling Office will add it in Banner.

You do not need to validate and submit your entire schedules. Each section that is changed/added will be submitted individually for review and will be rolled back if there are questions.

If you want to be scheduled in a general classroom and be added to the tech waiting list, please do the following:

1. In the Internal Notes, type “Add to TWL” in the field.
2. In the “Room Feature Request”, you must include a Tech Code – If you have already indicated a tech type, leave the tech type in the “Room Feature Request” in CLSS.  If you have chosen another feature “Dry Erase Extra” or some other feature and no tech type, we have to know what type of technology classroom the section needs (e., TDC, TCOL, TSC, etc.).

PLEASE NOTE: Sections with a max enrollment over 75 cannot be placed in a general classroom.  Please email schedule@gmu.edu to find out when the large classrooms are available.  Also, we do not guarantee a general classroom is available.  You may have to change your timeblock in order to get scheduled into a classroom.

All topics sections need to have a title before it will be scheduled in a university classroom.  When adding a topic, please check the drop down box for the topic first.  If the title is not there, then type the title in the Internal Notes for the Academic Scheduling Office to add.

That error indicates that the section is not available to be edited in CLSS.  Email schedule@gmu.edu and let us know that you are making edits to an unbridgeable section. Please provide the CRN and all details of the changes that need to be made.

You will need to wait until your schedule is out of workflow before you can make additional changes to your schedule. That is why we currently recommend that you submit the majority of the changes to the schedule at the same time.

Please go here for detailed instructions: http://registrar.gmu.edu/facultystaff/courseleaf/clss/cancel-section/.

Please email schedule@gmu.edu and request to add your departmental space to your department’s Room drop-down menu.  If you use another department’s space frequently, the department who manages the space would need to email schedule@gmu.edu to approve adding it to another department.

If you are trying to inactivate a course, you need to ensure that no sections exist in the effective term or later. If sections exist, you or your unit scheduler will need to login to CLSS and select the term under the “Future” heading. Find the course and click the red x next to the sections that exist. If the red x is not available, then the course cannot be deleted and you will need to select a later effective term. Once the schedule has been published, courses can only be cancelled, not deleted.

If you have questions about how to delete a course, please see your unit scheduler.

If you want to be scheduled in a general classroom and be added to the tech waiting list, please do the following:

1. In the Internal Notes, type “Add to TWL” in the field.
2. In the “Room Feature Request”, you must include a Tech Code – If you have already indicated a tech type, leave the tech type in the “Room Feature Request” in CLSS.  If you have chosen another feature “Dry Erase Extra” or some other feature and no tech type, we have to know what type of technology classroom the section needs (e., TDC, TCOL, TSC, etc.).

PLEASE NOTE: Sections with a max enrollment over 75 cannot be placed in a general classroom.  Please email schedule@gmu.edu to find out when the large classrooms are available.  Also, we do not guarantee a general classroom is available.  You may have to change your timeblock in order to get scheduled into a classroom.

If you have submitted your changes, you can see the sections were added to the Tech Wait List (TWL) but we were unable to find a general classroom:

• Fall 2017: https://workingcatalog.gmu.edu/wen/201770/search/#oco=*twl*&mrn=University%20Classroom.

That does mean you will need to change your timeblock in order to schedule it in a classroom.

In some circumstances, we would need to adjust your enrollment in order to schedule it into a classroom.  You will see that your requested enrollment was move to the projected enrollment field.  Once registration starts and you reach your max enrollment, please send a request through CLSS and we will find you a larger classroom.

You will need to change your time block or lower your maximum enrollment in order to get scheduled in a technology classroom. If you would like to change your time block or change your maximum enrollment, please indicate 1st and 2nd choice time blocks and the lowest max enrollment in the Internal Notes field. For Fall 2017, there are only 7:30am and Friday

**For Fall 2017, there are only 7:30am and Friday timeblocks available in technology classrooms.

PLEASE NOTE: A high percentage of the sections placed on the Technology Wait List (TWL) are moved into a technology classroom if they are scheduled during a standard time block. We are also working with ITS and Facilities to update our general classrooms over Summer 2017 so I should have an update on the status of that project in the next few months.

To find sections that do not have a room assignment, you can use the filter option and in the Course section input your department or subject code a search AND in the Room section for “University Classroom.  You can also see sections without a room in Banner at the Provost’s Website (instructions to view this are in the handbook).

• Fall 2017: https://workingcatalog.gmu.edu/wen/201770/search/#mrn=University%20Classroom
• Spring 2018: https://workingcatalog.gmu.edu/wen/201810/search/#mrn=University%20Classroom

Helpful Hint: If you want to use a university classroom that is on a section you are deleting, for another section, submit your deletes first to clear the room.  Then type the room in the Internal Notes box on the new or modified section that you want placed in that room and submit again.  Be sure the new section meets on the same days/time as the deleted section.