Final Grades

Final grading is conducted according to the end date of the course to be graded. Rosters will be available online near the end date of the course and will remain available until all grades are submitted.

If you receive the message “The Final Grade Worksheet is unavailable,” grading may not yet be active.  Check again closer to the end date of your course.  If the course has already ended, contact your Grading Coordinator or the Office of the University Registrar for assistance.

Grade Submission Deadline: University guidelines recommend that final grades be submitted as soon as possible after administration of the final exam for the course but not later than 24 hours prior to the degree conferral date of the term. The deadline is inclusive of independent study courses with no exam and regularly scheduled semester-long courses.

Students are able to view final grades the day following submission via Patriot Web. The grade displayed to the student will always be the latest grade submitted. Be aware that the grade displayed may be the translation of the grade you submitted according to the chart below.

Administrative Grade Assigned by Instructor Translation to Internal Grade Grade Displayed on Official Documents, Patriot Web
SA
F
F
NA
F
F
HC
NR
NR

 

Submit Final Grades

  1. Log onto Patriot Web.
  2. From the Main Menu, select Faculty and Advisor Services.
  3. Select Faculty Grade Entry.
  4. Select the course you wish to grade by clicking the Not Started or In Progress button under the Grading Status column.
    NOTE: If your course does not appear in the list, it’s because you are not listed as the instructor. Please contact your departmental scheduling coordinators for assistance.
  5. Your roster will display in alphabetic order. If the roster doesn’t display, click Student Roster button on the bottom right.
    NOTE: Please review the Final Grades page and the University Catalog for grading policies and procedures.
  6. Enter a grade for each student on the roster.  If the student has officially withdrawn, a ‘W’ will already appear in the grade field.
    Review Special Grade descriptions if any of the following apply:
    If the student did not attend, select the grade NA.
    If the student stopped attending, enter the grade SA and enter the last known date of attendance.
    Use the grade AB if the student had prior permission to be absent for the final exam.
    Use the grade IN only when the student has incomplete work that cannot be completed on time for reasons beyond their control. See the Interactive Demo for entering an IN Grade.
    NOTE: It is not necessary to enter Last Attend Date or Attend Hours if the student completed the course.
  7. When finished entering grades, click Save. Look for the message, “Save Successful, grading for CRN ##### is completed,” at the top right of the page – this means your grades have been received. If you see a STOP warning at the top, check the error message, make any necessary corrections and click the Save button again.
  8. To grade additional courses, return to the top of the screen and repeat from step 4.
  9. To view confirmed grades, go back to the “Faculty and Advisors Menu” tab in your browser (or go back to the main Patriot Web page) and click on Class List.

NOTE: Please review your grades carefully before exiting. Grades are posted (rolled) to the transcript nightly; once rolled, all grade changes must be made on a Change of Grade Request Form, requiring proper signatures. If you discover a recording or calculation error that would impact a rolled grade, you should notify the student immediately and submit a Change of Grade Request Form.